Ink Toner & Printer Cartridges

The City of Dallas is seeking qualified suppliers for a thirty-six (36) month Indefinite Delivery/Indefinite Quantity (ID/IQ) master agreement to procure ink toner and printer cartridges for multiple city departments. The Request for Bids (RFB No.: BN25-00028024) requires vendors to provide remanufactured toner cartridges that meet or exceed original equipment manufacturer (OEM) standards and comply with industry guidelines from organizations like STMC, ASTM, and ISTA. Bidders must submit fully remanufactured cartridges, not simply refilled ones, and provide a one-year product warranty. The solicitation mandates electronic bid submissions through the City's procurement website, with a $100 bid security required. The bid is due on October 10, 2025, at 1:00 PM CDT, and a pre-bid meeting will be held to allow potential vendors to ask questions. The City will evaluate bids and reserves the right to award the contract to the lowest responsive and responsible bidder, with final contract approval contingent on City Council authorization. Delivery requirements include fulfilling orders within 5-30 business days, with the capability to handle emergency orders within 24 hours and deliver to any location in Dallas County without minimum order quantities.

The procurement opportunity includes potential preferences for local businesses through the City's Local Preference Program, which may allow companies with their principal place of business in Dallas and who hire Dallas residents to be selected if their bid is within 3-5% of the lowest bid. The vendor list includes over 1,044 potential suppliers across multiple commodity codes related to office and printing supplies, with many vendors offering environmentally certified products and recycling services. While specific award values are not explicitly stated, the ID/IQ contract structure suggests a flexible procurement mechanism allowing departments to order supplies as needed. The solicitation encourages diverse vendor participation, with a Team Make-Up and Local Workforce Form that captures subcontractor details, project values, and workforce demographics. Vendors must comply with various municipal requirements, including living wage standards (currently $22.05 per hour), conflict of interest disclosures, and non-discrimination provisions. The City emphasizes transparency and fairness in the procurement process, with detailed guidelines for vendor qualifications and potential disqualification criteria.