HP M751DN & HP454DN Printer Supplies

Northside Independent School District (NISD) is seeking cooperative quotes for HP M751DN and HP454DN printer supplies through a competitive solicitation in Bexar County, Texas. The procurement involves 17 line items consisting of HP toner cartridges and imaging drums in various colors and yield capacities. Quotes must be submitted through the Bonfire Portal (now Euna Procurement) by December 19, 2025, at 4:00 PM Central Time, with the contract valid for one year from the award date and potential renewals for two additional one-year periods through January 31, 2027. Evaluation criteria will include pricing, cash discounts, prompt payment terms, and delivery timelines. All pricing must remain firm for one year from the opening date, with delivery to be FOB Destination and all transportation costs included in the quoted price. NISD reserves the right to award to a single vendor, multiple vendors, or on a line-item basis, with the selection based on best value.

Vendor participation is strictly limited to those holding current contracts with specific purchasing cooperatives, including Choice Partners, E&I, various ESC regions, HCDE, H-GAC, OMNIA Partners, Sourcewell, DIR, TASB BuyBoard, and TXMAS/SmartBuy. Vendors must submit comprehensive documentation, including vendor certification, EDGAR compliance forms, conflict of interest questionnaires, and insurance documentation. The district provides no guaranteed minimum purchase quantities, and contract award is contingent upon funding availability. All items must be new, not refurbished, and include manufacturer warranties. NISD maintains the right to terminate the contract without cause with 30 days' written notice or with five days' notice for cause. While specific budget ranges are not explicitly stated, the solicitation suggests a flexible procurement approach that allows for competitive pricing and potential multi-vendor awards across the specified printer supply line items.