Toners and Drums for Fax Machines

The Illinois Secretary of State (ILSOS) is conducting a Request for Quote (RFQ) for the procurement of original equipment manufacturer (OEM) toners and drums specifically for Brother Intellifax 2840 fax machines. The solicitation seeks 350 Brother TN450 high-yield fax toners and 100 Brother DR420 drums, with strict requirements that only OEM products will be accepted, explicitly excluding remanufactured or compatible alternatives. The contract will be executed upon award and run through June 30, 2025, with orders placed on an as-needed basis. Deliveries must be made FOB Destination to the ILSOS facility located at 2701 S Dirksen Parkway in Springfield, IL 62723. Award will be made to the lowest responsive and responsible bidder, with pricing required to include all shipping costs and submitted either through the provided format or the BidBuy system line items tab. The due date for submissions is December 13, 2024, and all invoices must be submitted to the Secretary of State's office at 501 South 2nd Street, Room 039, Springfield, IL 62756.

The procurement does not specify any specific set-aside designations or restrictions on responding organizations. No incumbent vendors or current contractors are identified in the documentation. The solicitation appears to be open to any qualified vendor capable of meeting the precise OEM product specifications for Brother fax machine toners and drums. While a specific budget range is not explicitly stated, the procurement involves 350 toners and 100 drums, suggesting a moderate-value contract. Pricing will be evaluated on a total cost basis, with the contract awarded to the vendor offering the lowest price while meeting all specified requirements. The contract represents a one-time purchase with no renewal options, indicating a straightforward, single-period procurement focused on supplying specific technical consumables for the Illinois Secretary of State's office.