CN-370000-HW680-DC009B.pdf
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- Contract number
- HW680
- Issued by
- Florida
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Task Assignment DC009B (HW680) - Randolph Alterations & Cleaners
This Task Assignment is executed between the State of Florida Department of Environmental Protection (FDEP) and Arcadis U.S. Inc., a contractor providing environmental consulting services. The project is located at Randolph Alterations & Cleaners, 615 West Fourth Avenue, Tallahassee, Leon County, Florida (FDEP Facility Identification Number ERIC_4863). Theresa Pepe serves as the Department Project Manager, while Gus Suarez is the Contractor's Project Manager. The Task Assignment, numbered DC009B, is entered pursuant to underlying Contract Number HW680 and has a completion date of February 16, 2024.
Arcadis will conduct annual groundwater monitoring from select wells at the site in accordance with a September 28, 2023 Work Plan. The scope includes three subtasks: (1) Project Management, calculated automatically as a percentage of total labor; (2) Pre-Monitoring Activities involving site reconnaissance, well redevelopment, and location of missing monitor wells; and (3) Annual Groundwater Monitoring comprising sampling of nine monitoring wells for drycleaning solvents, laboratory analysis using EPA Method 8260C, management of investigation-derived waste in 55-gallon drums, and preparation of an Annual Monitoring Report with recommendations. The total Task Assignment Value is $13,925.11 on a fixed unit rate basis. Invoicing is contingent upon FDEP approval of the Annual Monitoring Report, IDW manifest, and Project Management deliverables, with a due date of January 12, 2024. The cost estimate includes direct labor ($4,206.20), overhead (79%), general and administrative costs (36%), fringe benefits (37.10%), travel ($240.00), laboratory analytical costs ($657.00), subcontractor services for IDW transportation and disposal ($217.80), and field expenses ($996.10).
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Text version
Funding Information:
Org. Code E.O. Object Code Budget Entity Appropriation
Category Grant # Project # Year Amount
☐ Additional Funding Information attached on separate page.
Rev. 8/26/2020
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
Task Assignment This Task Assignment (TA) is entered into between the Parties named below, pursuant to Contract Number: .
1. TA Number: TA Completion Date:
TA Description:
2. Parties State of Florida Department of Environmental Protection (Department)
Department Project Manager: Department Project Manager Phone:
Contractor Name: (Contractor ) ntractor’st ’s Project Manager: ontractor’s t’s Project Manager Phone:
3. Project Number:
(If different from TA Number)
Project Location(s):
Project Name:
4. As consideration for the services rendered by Contractor under the terms of this TA, the Department shall pay the Contractor on the following bases, up to the Total TA Value as indicated below:
☐ Fixed Price:
☐ Fixed Unit Rate: (Extended Price)
☐ Cost Reimbursement:
Total TA Value:
5. The Parties agree to comply with the terms and conditions of the underlying the Contract, and the following attachments which are hereby incorporated by reference:
Attachment 1:
☐ Additional Attachments (if necessary):
IN WITNESS WHEREOF, this TA shall be effective on the last date signed below.
State of Florida Department of Environmental Protection
CONTRACTOR Department Name:
Title: Secretary or Designee
(Authorized Signature) (Authorized Signature) Date:
☐ Additional signatures attached on separate page.
HW680
DC009B Completion February 16, 2024
Arcadis will conduct annual groundwater monitoring from select wells at the site. All activities will be performed according to the September 28, 2023, Work Plan submitted by Arcadis.
Theresa Pepe 850-245-8966 Contractor Contractor
Contractor Contractor
Contractor Contractor
Contractor
Arcadis U.S. Inc.
Arcadis U.S. Inc.
Gus Suarez 813-205-4703
ERIC_4863
615 West Fourth Avenue, Tallahassee, Leon County
Randolphs Alterations & Cleaners
✔ $ 13,925.11
$ 13,925.11
Scope of Work
Gus Suarez
Contract Manager
Gus Suarez, P.E. Digitally signed by Gus Suarez, P.E.
Date: 2023.10.05 15:03:06 -04'00'
Kelly Crain
Kelly Crain Digitally signed by Kelly Crain Date: 2023.10.05 14:22:27 -04'00'
N/A
Task Assignment Notification/Change Order Deliverables and Invoice Schedule Attachment
WCP TAFORM 04-2017
Contract Number:
Task Assignment #:
Deliverables:
Deliverable Deliverable Due Date
Invoice Schedule:
Requirements for Invoice Submittal Amount to be Invoiced
TOTAL COST
Annual Monitoring Report/IDW manifest/Project Management 01/12/2024
FDEP approval of Annual Monitoring Report/IDW manifest/Project Management $ 13,925.11
$ 13,925.11
HW680
DC009B
FLORIDA DEPARTMENT OF
Environmental Protection
Bob Martinez Center
2600 Blair Stone Road Tallahassee, FL 32399-2400
Ron DeSantis Governor
Jeanette Nuñez
Lt. Governor
Shawn Hamilton Secretary
Memorandum
TO: Negotiation File Randolph’s Alterations & Cleaners
FACID NO. 37-9501237; ERIC_4863
Tallahassee, Leon County FROM: Theresa Pepe, Project Manager SUBJECT: Task Assignment DC009B (HW680) DATE: October 4, 2023
Arcadis U.S. Inc. will perform annual groundwater monitoring from select wells at the site. Groundwater monitoring will ensure that natural attenuation of contaminants continues to occur. All activities will be conducted in accordance with the September 28, 2023, Work Plan submitted by Mike O’Sullivan of Arcadis.
The final task assignment total is $13,925.11. Arcadis may invoice according to the attached schedule.
Specific negotiated subtasks are as follows:
Subtask 1: Project Management Project Management is automatically calculated as a percentage of total labor.
Subtask 2: Pre-Monitoring Activities The Waste Site Cleanup Section obtained an access agreement from Mr. Randolph in March 2000. Mr. Randolph is still listed as owner by the county property appraiser.
Arcadis will conduct site reconnaissance prior to the annual monitoring event. The purpose of the site visit is to locate missing monitor wells and redevelop a dry well.
Arcadis will evaluate the need for a replacement well and communicate recommendations to the Waste Site Cleanup Section.
Randolph’s, Page 2
ERIC_4863
Subtask 3: Annual Groundwater Monitoring Arcadis will sample nine wells for drycleaning solvents based on recommendations from the previous monitoring report. IDW will be drummed and disposed by a licensed waste hauler. An Annual Monitoring Report including recommendations for additional actions will be provided under this subtask.
Hours and costs are comparable to past task assignments of similar scope.
FDEP COST ESTIMATE
Contractor: Arcadis, U.S., Inc.
Date: 9/28/2023
Task #: SubTask 1 Project Management Site: Randolph Alteration and Cleaners SubTask 2 Pre-Groundwater Monitoring Event
Activity/Phase: Monitoring SubTask 3 Annual Groundwater Monitoring Project Manager: Mike O'Sullivan SubTask 4
SubTask 5
Totals 1 2 3 4 5 Labor Rate Category
$85.87 Project Manager Suarez, Gus (GS) 6 5.6 $60.88 Principal Scientist O'Sullivan, Michael (MOS) 33 2 31 0 0 $67.57 Principal Engineer Perella, John (JP) 18 0 18 0 0 $28.94 Scientist Martineau, Duncan (DM) 10 10 0 0 0 $34.40 Drafter/Designer Berndgen, Wendy (WDB) 4 0 4 0 0 $35.00 Document Technician Ballheim, Debra (DJB) 2 0 2 0 0 $30.00 Document Technician Embras, Susan (SRE) 0 0 0 0 0 $37.25 Project Assistant Cruz, Michele (MC) 0 0 0 0 0
Total Hours 73 6 12 55 0 0
Direct Labor $4,206.20 $483.90 $411.16 $3,311.14 $0.00 $0.00
Overhead 79.00% $3,322.90 $382.28 $324.82 $2,615.80 $0.00 $0.00 Gen & Admin 36.00% $1,514.23 $174.20 $148.02 $1,192.01 $0.00 $0.00 Fringe 37.10% $1,560.50 $179.53 $152.54 $1,228.43 $0.00 $0.00 Total Labor $10,603.83 $1,219.91 $1,036.54 $8,347.38 $0.00 $0.00
Travel Vehicle Rental $240.00 $120.00 $120.00 $0.00 $0.00 Mileage Costs $0.00 $0.00 $0.00 $0.00 $0.00 Air Fare $0.00 $0.00 $0.00 $0.00 $0.00 Per diem + Hotel $0.00 $0.00 $0.00 $0.00 $0.00 Total Travel $240.00 $120.00 $120.00 $0.00 $0.00
Subcontractor (Equipment Procurement) $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 Procurement Fee $0.00 $0.00 $0.00 $0.00 $0.00 Total Subcontractor Cost $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor (Services Procurement) Drilling (Conventional) $0.00 $0.00 $0.00 $0.00 $0.00 Drilling (Non-conventional) $0.00 $0.00 $0.00 $0.00 $0.00 Mobile Laboratory $0.00 $0.00 $0.00 $0.00 $0.00 Surveying $0.00 $0.00 $0.00 $0.00 $0.00
IDW - T&D $198.00 $0.00 $198.00 $0.00 $0.00
Utilities $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor Subtotal $198.00 $0.00 $198.00 $0.00 $0.00 Handling Fee $19.80 $0.00 $19.80 $0.00 $0.00 Total Subcontractor Cost $217.80 $0.00 $217.80 $0.00 $0.00
Laboratory Analytical Costs $657.00 $0.00 $657.00 $0.00 $0.00 Fast Turnaround Charges $0.00 $0.00 $0.00 $0.00 $0.00 Sample Shipping $150.00 $0.00 $150.00 $0.00 $0.00 Total Laboratory $807.00 $0.00 $807.00 $0.00 $0.00
Field Expenses Personal Protection $0.00 $0.00 $0.00 $0.00 $0.00 Expendables $80.00 $40.00 $40.00 $0.00 $0.00 Equipment (Drilling related) $0.00 $0.00 $0.00 $0.00 $0.00 Equipment (Analytical related) $561.10 $0.00 $561.10 $0.00 $0.00 Equipment (IDW related) $100.00 $100.00 $0.00 $0.00 $0.00 Equipment (Other) $255.00 $255.00 $0.00 $0.00 $0.00 Total Field Expenses $996.10 $395.00 $601.10 $0.00 $0.00
Subtotal $12,864.73 $1,219.91 $1,551.54 $10,093.28 $0.00 $0.00 Completion Fee $1,060.38 $121.99 $103.65 $834.74 $0.00 $0.00
Total Estimated Cost $13,925.11 $1,341.90 $1,655.19 $10,928.02 $0.00 $0.00
REV: 02/03 CEF ARCADIS Page 1
SITE : Randolph Alteration and Cleaners SUBTASK 2: Pre-Groundwater Monitoring Event
DATE: 9/28/2023
LABOR CATEGORY
STAFF-TITLE WORK DESCRIPTION HOURS
Pre-Groundwater Monitoring Event Scientist Prep; local mob/demob; Redevelop MW015; locate and access MW003 and MW010; manage IDW. 10 Principal Scientist Access, Technical oversight, Email report preparation 2
TOTAL LABOR 12
VEHICLE TYPE RATE UNIT USEAGE
Automobile $80.00 Per Day 0 $0.00 $0.00 Van/Truck $120.00 Per Day 1 $120.00 $120.00
TOTAL VEHICLE $120.00
EQUIPMENT
Expendables Miscellaneous Expendables $40.00 Per Day 1 $40.00
Total Expendables: $40.00 Equipment Items Water Level: Electric Tape $25.00 Per Day 1 $25.00 Submersible Pump, 2" electric $80.00 Per Day 1 $80.00 55-gallon Drum $100.00 Each 1 $100.00
Total Equipment Items: $205.00 Equipment Kits
Site Reconnaissance Kit $150.00 Day 1 $150.00 Total Equipment Kits: $150.00
TOTAL EQUIPMENT $395.00
SITE : Randolph Alteration and Cleaners SUBTASK 3: Annual Groundwater Monitoring
DATE: 9/28/2023
LABOR CATEGORY
STAFF-TITLE WORK DESCRIPTION HOURS
Annual Groundwater Monitoring - 2023 Scientist Prep; local mob/demob; full round of WLs; sample 9 MWs; manage IDW; sample delivery 16 Principal Scientist Local mob/demob; full round of WLs; Sample 9 MWs; manage IDW; sample delivery 16 Principal Scientist Access, GW monitoring technical oversight and offsite notice review 3 Data Evaluation and Letter Report Principal Scientist Technical analysis; sign and seal report 2 Principal Scientist Data evaluation and preparation of a brief letter report 10 Scientist Data evaluation 2 Drafter Figures preparation 4 Document Technician Editing; Letter report preparation 2
TOTAL LABOR 55
VEHICLE TYPE RATE UNIT USEAGE
Automobile $80.00 Per Day 0 $0.00 $0.00 Van/Truck $120.00 Per Day 1 $120.00 $120.00
TOTAL VEHICLE $120.00
SUBCONTRACTOR COSTS
Services Procurement
Name Purpose Rate Units Usage Totals IDW Drum Transportation and Disposal IDW $198.00 Drum 1 $198.00
Total Services: $198.00
TOTAL $198.00
LABORATORY COSTS
Analytical Costs Parameter Method Media Rate Turn Around Total Samples Totals
VOC (Halocarbons Only) 8260C Aqueous $73.00 1.00 9 $657.00 TAT 24-hr=110% (2.1) 3-day=65% (1.65) 1-week=20% (1.20) Total Lab: $657.00
Rate Units Usage Shipping - Large (25 to 50 lbs.) --- --- $150.00 Per Cooler 1 $150.00 Shipping - Small (0 to 25 lbs.) --- --- $110.00 Per cooler 0 $0.00
Total Shipping: $150.00
TOTAL LAB $807.00
EQUIPMENT
Expendables Miscellaneous Expendables $40.00 Per Day 1 $40.00
Total Expendables: $40.00 Equipment Items Tubing, Poly/HDPE $0.30 Per Foot 487 $146.10 55-gallon Drum $100.00 Each $0.00
Total Equipment Items: $146.10 Equipment Kits
Deep Groundwater Sampling Kit $415.00 Day 1 $415.00 Total Equipment Kits: $415.00
TOTAL EQUIPMENT $601.10
Arcadis U.S., Inc.
1705 Metropolitan
Boulevard
Suite 101
Tallahassee
Florida 32308
Phone: 850 422 2555
Fax: 850 668 0080 www.arcadis.com
FL Engineering License #7917 FL Geology License #GB564 FL Surveying License #LB7062
Ms. Theresa Pepe
Bureau of Waste Cleanup
Division of Waste Management
Florida Department of Environmental Protection
2600 Blair Stone Road, M.S. 4520 Tallahassee, Florida 32399-2400
Date: September 28, 2023
Our Ref: TL006028
Subject: Proposal for Annual Groundwater Monitoring at Randolph Alterations and Cleaners, 615 West 4th Avenue, Tallahassee, Florida, FDEP Facility
Identification Number ERIC_4863.
Dear Ms. Pepe, Arcadis U.S., Inc. (Arcadis) is pleased to submit this level of effort (LOE) and cost proposal for the annual groundwater monitoring activities at the Randolph Alterations and Cleaners Facility, located at 615 West 4th
Avenue, Tallahassee, Florida (FDEP Facility Identification Number ERIC_4863; “the Site”). This proposal includes one groundwater monitoring event, and one letter report summarizing field activities. The FDEP cost estimating spreadsheets are attached (Attachment A).
SCOPE OF WORK
Subtask 1 - Project Management
Subtask 1 is reserved for project management as specified by FDEP and is calculated automatically in the cost estimating form (Attachment A).
Subtask 2 - Pre-Groundwater Monitoring Activities (2023)
Arcadis is proposing to mobilize to the Site to conduct the following activities prior to conducting the 2023 Annual
Groundwater event. Because MW015 has been dry during all but three of the annual sampling events since 2012, Arcadis recommends well redevelopment activities and evaluating the need to install a replacement well. Arcadis also recommends tasking time to locate and access MW003 and MW010. Arcadis will submit an email summary of Subtask 2 activities prior to conducting the Subtask 3 groundwater monitoring event.
Subtask 3 - Groundwater Monitoring (2023)
Arcadis proposes to collect groundwater samples from nine monitoring (MW002, MW003, MW005, MW006, MW007, MW009, MW010, MW011, and MW015) in accordance with FDEP SOPs. Monitoring well locations are shown on the attached figure. Samples will be submitted to a certified laboratory for analysis by EPA Method
8260C or equivalent (VOHs only). Monitoring well purge water will be contained in 55-gallon drums, sampled for characterization, and disposed of properly. Monitoring well locations are shown on the attached Figures.
FDEP – Randolph Proposal 2023 www.arcadis.com 2
Arcadis will incorporate the data collected during the groundwater sampling event into a letter report summarizing the field activities. The report will include laboratory analytical data, figures presenting groundwater analytical data, and recommendations for the Site.
SCHEDULE
Arrangements for groundwater sampling activities will be conducted upon receipt of a Task Assignment (TA) from the FDEP.
ESTIMATED COST
A Cost Estimate Form and Level of Effort forms (CEF/LOE) that present estimated project costs are included as
Attachment A.
Please contact me if you have any questions regarding this proposal.
Sincerely, Arcadis U.S., Inc.
Mike O’Sullivan, P.G.
Principal Geologist
Email: mike.osullivan@arcadis.com
Direct Line: 850.895.4739
Mobile: 850.491.2346
Attachment:
Figures
Attachment A – Cost Estimate Form and Level of Effort forms
Attachment B – Subcontractor quote
SUPERMARKET
RANDOLPH
4TH AVENUE
CLEANERS
FAC. ID.
# 379501237
FIGURE
CHLORINATED ETHENES IN
SHALLOW GROUNDWATER
(55-70 FT.BGS)
SEPTEMBER 2,2022
Randolph Alterations and Cleaners
615 West Fourth Avenue
Tallahassee, Florida
C I T
Y R e q d
D
I V
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G E
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D Y m m m m m
SUPERMARKET
RANDOLPH
4TH AVENUE
CLEANERS
FAC. ID.
# 379501237
FIGURE
CHLORINATED ETHENES IN
INTERMEDIATE (85-90 FT. BGS) AND DEEP
(146-156 FT. BGS) GROUNDWATER
SEPTEMBER 2, 2022
Randolph Alterations and Cleaners
615 West Fourth Avenue
Tallahassee, Florida
C I T
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09/20/2023 03:21 PM PAGE 1 OF 7
Scope of Work
Blanket Quote based on one drum T&D , for service site specific quote - disposal approval required
TCLP Benzene and 4 Metals with Completed Profile required for each site
Drum Pickup /Transportation/Disposal
Drums south of Miami not included (Keys) additional costs apply
Drums North Tallahassee Not Included Additional Costs apply
755 PRARIE INDUSTRIAL PKWY,
MULBERRY, FLORIDA, 33860
QUOTE #: 0039485
DATE: 09/20/2023 PROJECT PROPOSAL
CLIENT
DOUGLAS MALONE
ARCADIS
1500 GATEWAY BLVD, SUITE 200, BOYTON BEACH, FLORIDA,
33426
P: (561) 662-7978
PROJECT DESCRIPTION
DRUM PICKUP #65
VARIOUS SITES SOUTH FLORIDA
THE FOLLOWING DESCRIBES OUR UNDERSTANDING OF THE SCOPE OF SERVICES TO BE PERFORMED BY ENVIROSERVE, FOR THE
CLIENT, AT THE ABOVE REFERENCED LOCATION KNOWN AS THE JOB SITE.
FEE STRUCTURE
TRANSPORTATION
ITEM EST.QTY. UNIT PRICE UNIT TOTAL
TRANSPORTATION 55 GAL DRUMS
NOTES:SUBJECT TO FUEL SURCHARGE,
1.00 $50.00 DRUM $50.00
STOP FEE 6 DRUMS OR LESS PICKUP 1.00 $50.00 EACH $50.00
TRANSPORTATION SUBTOTAL: $100.00
DISPOSAL
ITEM EST.QTY. UNIT PRICE UNIT TOTAL
55 GALLON NON HAZ DRUM
NOTES: Drum DOT Shippable Drum accessible on hard Surface
80.00 $1.00 EACH $80.00
ENERGY SURCHARGE 10% INVOICE TOTAL 1.00 $18.00 EACH $18.00
DISPOSAL SUBTOTAL: $98.00
TOTAL JOB ESTIMATE: $198.00
| HW680_DC009B negsum.pdf |
| Subtask 1: Project Management |
| Subtask 2: Pre-Monitoring Activities |
| Subtask 3: Annual Groundwater Monitoring |
| _Randolph AGM proposal_sep2023.pdf |
| Insert from: "amr_figures_oct22_Randolphs.pdf" |
| Sheets and Views |
| Fig 1 Site Map |
| Sheets and Views |
| Fig 2 GWE |
| Sheets and Views |
| Fig 3 CE IN GW SHALL |
| Sheets and Views |
| Fig 4 CE IN GW DEEP |
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