CN-370000-HW680-DC007C.pdf
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- Contract number
- HW680
- Issued by
- Florida
About this file
Task Assignment Summary
This Task Assignment (TA DC007C) is a contract document between the State of Florida Department of Environmental Protection (FDEP) and Arcadis U.S., Inc. for environmental remediation services at the Herman Jackson Cleaners facility located at 1981 San Marco Boulevard, Jacksonville, Duval County, Florida. The underlying contract number is HW680. The FDEP project manager is Theresa Pepe, and the contractor's project manager is Gus Suarez. The task assignment became effective on February 5, 2025, with a completion date of July 31, 2025.
Arcadis U.S., Inc. will perform annual groundwater monitoring from select wells at the site according to the January 17, 2025 Work Plan, with all activities conducted to ensure natural attenuation of drycleaning solvent contaminants continues to occur. The work is structured in three subtasks: Subtask 1 (Project Management), Subtask 2 (Annual Groundwater Monitoring involving sampling of nineteen wells for volatile organic hydrocarbons), and Subtask 3 (Annual Monitoring Report preparation). The total fixed unit rate for the task assignment is $14,323.56, with payment due upon FDEP approval of the Annual Monitoring Report, IDW manifest, and project management deliverables, with a due date of April 25, 2025. The cost estimate includes direct labor totaling $4,013.76, overhead and administrative charges, travel expenses of $240.00 for vehicle rental, laboratory analytical costs of $1,387.00, sample shipping of $300.00, IDW disposal services through Erwin Remediation at $110.00 per drum, and field equipment and expendables totaling $1,145.00.
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Text version
Funding Information:
Org. Code E.O. Object Code Budget Entity Appropriation
Category Grant # Project # Year Amount
Additional Funding Information attached on separate page.
Rev. 8/26/2020
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
Task Assignment This Task Assignment (TA) is entered into between the Parties named below, pursuant to Contract Number: .
1. TA Number: TA Completion Date:
TA Description:
2. Parties State of Florida Department of Environmental Protection (Department)
Department Project Manager: Department Project Manager Phone:
Contractor Name: (Contractor ) ntractor’st ’s Project Manager: ontractor’s t’s Project Manager Phone:
3. Project Number:
(If different from TA Number)
Project Location(s):
Project Name:
4. As consideration for the services rendered by Contractor under the terms of this TA, the Department shall pay the Contractor on the following bases, up to the Total TA Value as indicated below:
Fixed Price:
Fixed Unit Rate: (Extended Price)
Cost Reimbursement:
Total TA Value:
5. The Parties agree to comply with the terms and conditions of the underlying the Contract, and the following attachments which are hereby incorporated by reference:
Attachment 1:
Additional Attachments (if necessary):
IN WITNESS WHEREOF, this TA shall be effective on the last date signed below.
State of Florida Department of Environmental Protection
CONTRACTOR Department Name:
Title: Secretary or Designee
(Authorized Signature) (Authorized Signature) Date:
Additional signatures attached on separate page.
HW680
DC007C Completion July 31, 2025
Arcadis will conduct annual groundwater monitoring from select wells at the site. All activities will be performed according to the January 17, 2025, Work Plan submitted by Arcadis.
Theresa Pepe 850-245-8966 Contractor Arcadis U.S. Inc. Contractor
Contractor Gus Suarez Contractor 813-205-4703
ERIC_4587
1981 San Marco Blvd, Jacksonville, Duval County
Herman Jackson Cleaners
Contractor Contractor
✔ $ 14,323.56
$ 14,323.56
Scope of Work
Arcadis U.S. Inc.
Contractor Gus Suarez
Contract Manager
Gus Suarez, P.E. Digitally signed by Gus Suarez, P.E.
Date: 2025.02.05 09:49:09 -05'00'
Mubeen Darji
Mubeen Darji, P.E. Digitally signed by Mubeen Darji, P.E.
Date: 2025.02.05 08:05:52 -05'00'
N/A
Task Assignment Notification/Change Order Deliverables and Invoice Schedule Attachment
WC TAFORM
Contract Number:
Task Assignment #:
Deliverables:
Deliverable Deliverable Due Date
Invoice Schedule:
Requirements for Invoice Submittal Amount to be Invoiced
TOTAL COST
Annual Monitoring Report/IDW manifest/Project Management 04/25/2025
FDEP approval of Annual Monitoring Report/IDW manifest/Project Management $ 14,323.56
$ 14,323.56
HW680
DC007C
FFLORIDA DEPARTMENT OF
EEnvironmental Protection
Bob Martinez Center
2600 Blair Stone Road Tallahassee, FL 32399-2400
Ron DeSantis Governor
Jeanette NNuñez
Lt. Governor
AAlexis A. Lambert Secretary
Memorandum
TO: Negotiation File Herman Jackson Cleaners
FACID NO. 16-9502441; ERIC_4587
Jacksonville, Duval County FROM: Theresa Pepe, Project Manager SUBJECT: Task Assignment DC007C (HW680) DATE: February 3, 2025
Arcadis U.S. Inc. will perform annual groundwater monitoring from select wells at the site. Groundwater monitoring will ensure that natural attenuation of contaminants continues to occur. All activities will be conducted in accordance with the January 17, 2025, Work Plan submitted by Mike O’Sullivan of Arcadis.
The final task assignment total is $14,323.56. Arcadis may invoice according to the attached schedule.
Specific negotiated subtasks are as follows:
Subtask 1: Project Management Project Management is automatically calculated as a percentage of total labor.
Subtask 2: Annual Groundwater Monitoring An updated site access agreement with the current Herman Jackson owner was signed on May 26, 2023.
Arcadis will sample nineteen wells for drycleaning solvents based on recommendations from the previous monitoring report. IDW will be disposed by a licensed waste hauler.
An Annual Monitoring Report including recommendations for additional actions will be provided under this subtask.
Hours and costs are comparable to past task assignments of similar scope.
FDEP COST ESTIMATE
Contractor: Arcadis, U.S., Inc.
Date: 1/17/25
Task #: SubTask 1 Project Management Site: Herman Jackson Cleaners SubTask 2 Groundwater Monitoring (VOHs)
Activity/Phase: Monitoring SubTask 3 Reporting (VOHs) Project Manager: Mike O'Sullivan SubTask 4
SubTask 5
Totals 1 2 3 4 Labor Rate Category
$63.17 Project Manager O'Sullivan, Mike (MOS) 7 7.3 $63.17 Principal Scientist O'Sullivan, Mike (MOS) 26 9 17 0 $38.15 Staff Scientist Martineau, Duncan (DM) 37 35 2 0 $39.67 Drafter/Designer Oliva, Brian (BO) 5 0 5 0 $38.28 Project Assistant Cruz, Michele (MC) 6 2 4 0 $35.00 Document Technician Ballheim, Debra (DJB) 2 0 2 0
Total Hours 83 7 46 30 0
Direct Labor $4,013.76 $461.76 $1,980.34 $1,571.66 $0.00
Overhead 79.00% $3,170.87 $364.79 $1,564.47 $1,241.61 $0.00 Gen & Admin 36.00% $1,444.95 $166.23 $712.92 $565.80 $0.00 Fringe 37.10% $1,489.11 $171.31 $734.71 $583.09 $0.00 Total Labor $10,118.69 $1,164.09 $4,992.44 $3,962.16 $0.00
Travel Vehicle Rental $240.00 $240.00 $0.00 $0.00 Mileage Costs $0.00 $0.00 $0.00 $0.00 Air Fare $0.00 $0.00 $0.00 $0.00 Per diem + Hotel $0.00 $0.00 $0.00 $0.00 Total Travel $240.00 $240.00 $0.00 $0.00
Subcontractor (Equipment Procurement) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor Subtotal $0.00 $0.00 $0.00 $0.00 Procurement Fee $0.00 $0.00 $0.00 $0.00 Total Subcontractor Cost $0.00 $0.00 $0.00 $0.00
Subcontractor (Services Procurement) Drilling (Conventional) $0.00 $0.00 $0.00 $0.00 Drilling (Non-conventional) $0.00 $0.00 $0.00 $0.00 Mobile Laboratory $0.00 $0.00 $0.00 $0.00 Surveying $0.00 $0.00 $0.00 $0.00 IDW - Erwin Remediation $110.00 $110.00 $0.00 $0.00 Utilities $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor Subtotal $110.00 $110.00 $0.00 $0.00 Handling Fee $11.00 $11.00 $0.00 $0.00 Total Subcontractor Cost $121.00 $121.00 $0.00 $0.00
Laboratory Analytical Costs $1,387.00 $1,387.00 $0.00 $0.00 Fast Turnaround Charges $0.00 $0.00 $0.00 $0.00 Sample Shipping $300.00 $300.00 $0.00 $0.00 Total Laboratory $1,687.00 $1,687.00 $0.00 $0.00
Field Expenses Personal Protection $0.00 $0.00 $0.00 $0.00 Expendables $80.00 $80.00 $0.00 $0.00 Equipment (Drilling related) $0.00 $0.00 $0.00 $0.00 Equipment (Analytical related) $135.00 $135.00 $0.00 $0.00 Equipment (IDW related) $100.00 $100.00 $0.00 $0.00 Equipment (Other) $830.00 $830.00 $0.00 $0.00 Total Field Expenses $1,145.00 $1,145.00 $0.00 $0.00
Subtotal $13,311.69 $1,164.09 $8,185.44 $3,962.16 $0.00 Completion Fee $1,011.87 $116.41 $499.24 $396.22 $0.00
Total Estimated Cost $14,323.56 $1,280.50 $8,684.68 $4,358.38 $0.00
REV: 02/03 CEF ARCADIS Page 1
SITE : Herman Jackson Cleaners SUBTASK 2: Groundwater Monitoring (VOHs)
DATE: 1/17/25
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
Annual Groundwater Monitoring - 2024 Principal Scientist Property owners verification, notification and site access agreement updates. Lab coordination. Field personnel ovesight. 9 Scientist Local Mob/demob, prepare sampling kits/equipment, DTW/field measurements, purge and sample MWs. Pack and ship samples 33 Scientist Top of Casing Survey (2 staff 1 hour) 2 Project Assistant Sample container ordering, preparation, electronic transcriptions of field data 2
TOTAL LABOR 46
VEHICLE TYPE RATE UNIT USEAGE
Automobile $80.00 Per Day 0 $0.00 $0.00 Van/Truck $120.00 Per Day 2 $240.00 $240.00
TOTAL VEHICLE $240.00
SUBCONTRACTOR COSTS
Services Procurement Name Purpose Rate Units Usage Totals
Erwin Remediation IDW T&D $110.00 Per Drum 1 $110.00 Handling Fee 10% 1 $11.00
Total Services: $121.00
TOTAL $121.00
LABORATORY COSTS
Analytical Costs Parameter Method Media Rate Turn Around Total Samples Totals
VOC (Halocarbons Only) 8260C Aqueous $73.00 1.00 19 $1,387.00 TAT 24-hr=110% (2.1) 3-day=65% (1.65) 1-week=20% (1.20) Total Lab: $1,387.00
Rate Units Usage Shipping - Large (25 to 50 lbs.) --- --- $150.00 Per Cooler 2 $300.00 Shipping - Small (0 to 25 lbs.) --- --- $110.00 Per cooler 0 $0.00
Total Shipping: $300.00
TOTAL LAB $1,687.00
EQUIPMENT
Item Rate Unit Usage Totals Expendables Miscellaneous Expendables $40.00 Per Day 2 $80.00
Total Expendables: $80.00 Equipment Items Tubing, Poly/HDPE $0.30 Per Foot 450 $135.00 55-gallon Drum $100.00 Each 1 $100.00
Total Equipment Items: $235.00 Deep Groundwater Sampling Kit $415.00 Day 2 $830.00 Shallow Groundwater / Soil Vapor Screening Kit $290.00 Day 0 $0.00
Total Equipment Kits: $830.00
Total Equipment $1,145.00
SITE : Herman Jackson Cleaners SUBTASK 3: Reporting (VOHs)
DATE: 1/17/25
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
Data Evaluation and Letter Report Principal Scientist Data evaluation. Preparation of an Annual GW Monitoring Report, sign and seal report 17 Scientist Data evaluation 2 Drafter Figures preparation 5 Document Technician Editing; Report preparation 2 Project Assistant Report editing/formatting, and report production/submittal/delivery 4
TOTAL LABOR 30
Arcadis U.S., Inc.
1705 Metropolitan Boulevard Suite 101 Tallahassee Florida 32308 Phone: 850 422 2555 Fax: 850 668 0080 www.arcadis.com
FL Engineering License #7917 FL Geology License #GB564 FL Surveying License #LB7062
Ms. Theresa Pepe Bureau of Waste Cleanup Division of Waste Management Florida Department of Environmental Protection 2600 Blair Stone Road, M.S. 4520 Tallahassee, Florida 32399-2400
Date: January 17, 2025 Subject: Proposal for Annual Groundwater Monitoring at Herman Jackson Cleaners, 1981 San Marco Boulevard, Jacksonville, Florida; FDEP Facility Identification Number ERIC_4587.
Dear Ms. Pepe, Arcadis U.S., Inc. (Arcadis) is pleased to submit this level of effort (LOE) and cost proposal for the annual groundwater monitoring activities at Herman Jackson Cleaners, 1981 San Marco Boulevard, Jacksonville, Florida (FDEP Facility Identification Number ERIC_4587; “the Site”; Figure 1). This proposal includes one groundwater monitoring event, and one letter report summarizing field activities. The FDEP cost estimating spreadsheets (Attachment A) is attached.
SCOPE OF WORK
Subtask 1 - Project Management Subtask 1 is reserved for project management as specified by FDEP and is calculated automatically in the cost estimating form (Attachment A).
Subtask 2 - Groundwater Monitoring (VOHs) Arcadis proposes to collect groundwater samples from 14 monitoring wells and 5 injection wells (MW002, MW004, MW005, MW006, MW009, MW010, MW011, MW013, MW017, MW020, MW022, MW025, MW026, MW027, IW-1, IW-3S, IW-3D, IW-4S, and IW-4D) in accordance with FDEP SOPs. Monitoring well locations are shown on attached figures. Samples will be submitted to a certified laboratory for analysis by EPA Method 8260C or equivalent (VOHs only). Monitoring well purge water will be contained in 55-gallon drums, sampled for characterization, and disposed of properly. Arcadis also proposes to conduct a top of casing survey of monitoring wells IW-4S, IW-3S, MW025, MW027, IW-4D, and IW-3D during the groundwater monitoring event. Monitoring well locations are shown on attached figures.
FDEP – Herman Jackson Cleaners Proposal January 2025 www.arcadis.com Herman Jackson AGM proposal_jan25
Subtask 3 - Reporting (VOHs) Arcadis will incorporate the data collected during the groundwater sampling event into a letter report summarizing the field activities. Based on the concentrations of target analytes in injection wells IW-3D, IW-4S, and IW-4D, Arcadis will evaluate the need to conduct an ethyl lactate injection event. The report will include laboratory analytical data, figures presenting groundwater analytical data, and recommendations for the Site.
SCHEDULE
Arrangements for groundwater sampling activities will be conducted upon receipt of a Task Assignment (TA) from the FDEP.
ESTIMATED COST
A Cost Estimate Form and Level of Effort forms (CEF/LOE) that present estimated project costs are included as Attachment A.
Please contact me if you have any questions regarding this proposal.
Sincerely, Arcadis U.S., Inc.
Mike O’Sullivan, P.G.
Principal Geologist
Email: mike.osullivan@arcadis.com Direct Line: 850.895.4739 Mobile: 850.491.2346
Attachment:
Figures Attachment A – Cost Estimate Form and Level of Effort forms Attachment B – Subcontractor Quotes
408 Ditmar Street
Pensacola, FL 32503
To: Mr. Mike O’Sullivan Arcadis US, Inc 1705 Metroppolitan Boulevard Tallahassee, FL 32308
January 17, 2025
Re: Drum Disposal – 1981 San Marco Boulevard - Jacksonville, FL
Mr. O’Sullivan:
The price for the transportation and disposal (T&D) of one (1) 55-gallon drum of non-hazardous water impacted with drycleaning solvents at your site located in Jacksonville, FL will be $110.00 per drum/total.
Please ensure that all drum lids are properly secured and that drums are on a level surface like the surrounding area (i.e., not on a pallet, etc.). A single False Mobilization fee will apply if our driver is not able to locate a drum on site or if we are unable to access the property due to a locked gate, etc.
This quote is valid for 90 days.
Respectfully, Robert Donado Erwin Remediation, Inc.
Email: Robert@ErwinRemediation.com Phone: (850) 466-2358
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