Attachment_0001_DD2794_CSDR_Plan.xls

XLS spreadsheet 80 KB Posted

Attached to
F-16 Brake Control System Redesign (BCSR) Federal contract opportunity
Solicitation number
SPRHA1-21-R-7000
Issued by
Defense Logistics Agency Aviation

About this file

This Cost and Software Data Reporting (CSDR) plan outlines reporting requirements for the F-16 Brake/Antiskid Control System contract. The plan requires the contractor to report actual, forecast, and technical data using a Work Breakdown Structure (WBS) that maps to the OSD CAPE Operating and Support Cost-Estimating Guide. Reporting is required at contract award and annually thereafter until contract completion using the Cost and Hour Report (FlexFile) and Quantity Data Report formats. Defense Logistics Agency Aviation solicitation SPRHA1-21-R-7000 seeks proposals for the F-16 Brake Control System Redesign to support continued operations of the F-16 aircraft throughout its remaining service life.

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QA 16JAN thru 11FEB2021.docx DOCX document
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A016_CDRL_TIR_VACR.pdf PDF
A008_CDRL_TIR_FMECA.pdf PDF
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A001_CDRL_IMS_BCSR.pdf PDF
A018_CDRL_TIR_THIR.pdf PDF
PPQ.pdf PDF
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A014_CDRL_TMCR_TO.pdf PDF
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A010_DID_TIR_QTR.pdf PDF
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A009_CDRL_TRR.pdf PDF
A003_CDRL_ConfAgenda.pdf PDF
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A005_CDRL_TP.pdf PDF
A007_DID_CDR_AWS.pdf PDF
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B001_CDRL_PDMAL_AD.pdf PDF
C003_CDRL_QDR_signed.pdf PDF
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Attachment_0002_ResourceDistributionTable.xlsx XLSX spreadsheet
F16_BCSR_TRDSOW_20201028_RevA.pdf PDF
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PS_RFP.pdf PDF
A013_DID_ST_EDDAL.pdf PDF
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DD Form 2794, Pg 1 (METADATA)

COST AND SOFTWARE DATA REPORTING PLANOMB No. 0704-0188
The public reporting burden for this collection of information is estimated to average 8 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number.

PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE ABOVE ORGANIZATION.

1a. PROGRAM NAME
F-16 Brake/Antiskid Control System
1b. PHASE/MILESTONE (check all that apply)
Pre-A
A
B
C-LRIP
C-FRP
XO&S
1c. PRIME MISSION PRODUCT
F-16 Brake/Antiskid Control System
1d. ACQUISITION CATEGORY (ACAT)
Pre-ACAT
ACAT I (MDAP)
ACAT IA (MAIS)
ACAT II
ACAT III
XOther
2. COMMODITY TYPE
Aircraft System
3. PLAN ITERATION TYPE
XINITIAL
REVISION
4. CURRENT SUBMISSION DATE (YYYYMMDD)
20201123
5. LAST APPROVED PLAN DATE (YYYYMMDD)
6a. GOVERNMENT PLAN POINT OF CONTACT (POC) NAME (Last, First, M.)
Germony, Daniel
6b. ADDRESS (Include ZIP Code)
1800 Defense Pentagon

3E231 Washington, DC 20301-1800

6c. TELEPHONE NUMBER (Include Area Code)
(703) 901-8678
6d. E-MAIL ADDRESS
Daniel.R.Germony.civ@mail.mil
7. PLAN TYPE
GOVERNMENT
XCONTRACT (PRIME)
CONTRACT (SUB)
8. PLAN GOVERNMENT PREPARING ORGANIZATION
OSD CAPE
9a. CONTRACTOR NAME/ADDRESS
i. REPORTING ORGANIZATION NAME
ii. DIVISION NAME
iii. LOCATION
iv. CONTRACTOR BUSINESS DATA REPORT (CBDR 1921-3) REQUIREMENT:
XCBDR REQUIRED FOR THIS ORGANIZATION
9b. CONTRACT NUMBER (List all that apply, separated by commas)
TBD - Solicitation: SPRHA1-21-R-7000
9c. APPROPRIATION (check all that apply)
RDT&E
PROCUREMENT
O&M
FMS
XWCF
OTHER
10a. APPROVED PLAN NUMBER
D-20-A-C10
10b. APPROVED PLAN REVISION NUMBER
10c. APPROVED PLAN REQUIREMENTS
XAT COMPLETION COSTS FOR STANDARD FUNCTIONAL CATEGORIES (FlexFile or Legacy)
XAT COMPLETION COSTS FOR RECURRING/NONRECURRING (FlexFile only)
XTECHNICAL DATA REQUIRED
10d. COST REPORT TYPE
XFLEXFILE
LEGACY DD 1921 SERIES
DRAFT DD FORM 2794 (PAGE 1), METADATA, JANUARY 2019PREVIOUS EDITION IS OBSOLETE

DD Form 2794, Pg 2 (REPORTING)

COST AND SOFTWARE DATA REPORTING PLANCOST, SOFTWARE, & TECHNICAL DATA REPORTING/EARNED VALUE MANAGEMENT CO-PLAN
11. WORK BREAKDOWN STRUCTURE (WBS)12. COST13. TECHNICAL DATA
a. WBS
CODEb. WBS
LEVELc. WBS ELEMENT NAMEa. ACTUALS TO
DATE (ATD)b. LEGACY
1921-1c. LEGACY
1921-2d. LEGACY
1921-5e. EAC/FAC
(See item 10d)a. QUANTITYb. SRDR
FORMATSc.

MAINT. &

REPAIR

PARTS

i. QUANTITY
DATAii. GFE

QUANTITY

1.01F-16 Brake/Antiskid Control System
1.12Unit-Level ManpowerXX
1.22Unit OperationsXX
1.32Maintenance
1.3.13Consumables and Repair PartsXXXX
1.3.23Depot Level Reparables (DLRs) / Repair of Reparables (RORs)XXXX
1.3.33Intermediate MaintenanceXX
1.3.43Depot Maintenance
1.3.4.14Scheduled OverhaulXXXX
1.3.4.24Unscheduled OverhaulXXXX
1.3.53Other MaintenanceXX
1.3.63Packing, Handling, Shipping and Transportation (PHS&T)
1.3.6.14ContainersXXXX
1.3.6.24TransportationXXXX
1.42Sustaining Support
1.4.13System-Specific TrainingXX
1.4.23Support Equipment Replacement and Repair
1.4.2.14Support Equipment ReplacementXXXX
1.4.2.24Support Equipment RepairXXXX
1.4.33Sustaining/Systems EngineeringXX
1.4.43Program ManagementXX
1.4.53Data and Technical PublicationsXX
1.4.63Simulator Operations and RepairXX
1.4.73Other Sustaining Support (Specify in Remarks)X
1.52Continuing System ImprovementsX
1.5.13Hardware ModificationsXXXX
1.5.23Software SupportXXXX
Subtotal CostXX
Reporting Contractor G&AXX
Reporting Contractor Undistributed BudgetXX
Reporting Contractor Management ReserveXX
Reporting Contractor FCCMXX
Total CostXX
Reporting Contractor Profit/Loss or FeeXX
Total PriceXX
DRAFT DD FORM 2794 (PAGE 2), REPORTING, JANUARY 2019

DD Form 2794, Pg 3 (EVENTS)

COST AND SOFTWARE DATA REPORTING PLAN
14. CSDR SUBMISSION EVENTS
a.
EVENT IDb.
DATA REPORT(S)c.
SUBMISSION EVENT NAMEd.
REPORT CYCLEe. AS OF DATEf. DUE DATE
(YYYYMMDD)(YYYYMMDD)
1Cost and Hour Report (FlexFile), Quantity Data ReportContract AwardInitial2021092920211129
2Cost and Hour Report (FlexFile), Quantity Data ReportAnnual Report 1Interim2022092920221129
3Cost and Hour Report (FlexFile), Quantity Data ReportAnnual Report 2Interim2023092920231129
4Cost and Hour Report (FlexFile), Quantity Data ReportAnnual Report 3Interim2024092920241129
5Cost and Hour Report (FlexFile), Quantity Data ReportAnnual Report 4Interim2025092920251129
6Cost and Hour Report (FlexFile), Quantity Data ReportAnnual Report 5Interim2026092920261129
7Cost and Hour Report (FlexFile), Quantity Data ReportAnnual Report 6Interim2027092920271129
8Cost and Hour Report (FlexFile), Quantity Data ReportAnnual Report 7Interim2028092920281129
9Cost and Hour Report (FlexFile), Quantity Data ReportAnnual Report 8 / Contract CompleteFinal2029092920291129
DRAFT DD FORM 2794 (PAGE 3), SUBMISSION EVENTS, JANUARY 2019PREVIOUS EDITION IS OBSOLETE

DD Form 2794, Pg 4 (REMARKS)

COST AND SOFTWARE DATA REPORTING PLAN
15. REMARKS
a. CSDR Planning Approach & Preparation Instructions
1. In addition to the direction provided in the associated CSDR Data Item Descriptions (DIDs) and the CSDR Manual (DoDM 5000.04), the following instructions, requirements, and considerations found on this page/worksheet shall be utilized when collecting data and preparing CSDR submissions.
2. This CSDR Contract plan is intended to capture costs associated with the contract number(s) listed in block 9.b. The contractor shall capture and report any and all costs incurred in order to perform the scopes of work on the Contract irrespective of contract type (e.g., firm-fixed price, cost-plus fixed fee) or funding source (i.e., via contract, via contractor internal research & development funds).
3. Costs reported against this CSDR Plan shall be cumulative in nature (i.e., each submission shall report any and all costs incurred on and prior to the submission’s “AS OF DATE” (block 14.e)).
4. Other than the Resource Distribution Table, submission events associated with this CSDR Plan are classified as either "Initial", "Interim", or "Final" submissions as identified in block 14.d of this CSDR Plan.
i. Submission events marked "Initial" shall report the Contractor's total anticipated contract cost and resulting price using the maximum allowable contractor quantities, hours, or options (as applicable). For sealed bid contracts (i.e., contracts awarded under FAR Part 14) the reported FAC/EAC shall equal the value of the Contractor's sealed bid (using the maximum allowable contractor quantities, hours, or options (as applicable)). For negotiated contracts (i.e., contracts award under FAR Part 15) the reported FAC/EAC shall be equal in overall value to the Contractor's best and final offer (and consistent in distribution with any supporting cost and pricing data (e.g., basis of estimates, engineering build-ups) (using the maximum allowable contractor quantities, hours, or options (as applicable)). For all other contracts, the reported FAC/EAC shall be equal in overall value to the Contractor's final proposal and consistent in distribution with any supporting data provided to substantiate the contract's value, reasonableness, and/or realism (e.g., basis of estimates, engineering build-ups) (using the maximum allowable contractor quantities, hours, or options (as applicable)). No ATD costs are anticipated to reported on an "Initial" submission except for any certified precontract costs incurred prior to or on the date of contract award.
ii. "Interim" report submissions are any report that is not either an "Initial" or "Final" report. Reported ATD, EAC/FAC, and quantities on "Interim" submissions shall be prepared reflecting only the value of work, quantities, hours, or options (as applicable) awarded on the report's "As Of Date" (do not include costs for anticipated but not awarded scopes of work, quantities, hours, or options).
iii. Reported ATD, EAC/FAC, and quantities on "Final" submissions shall be prepared reflecting the value of work, quantities, hours, and options (as applicable) anticipated to be awarded on a contract and meet the conditions listed in block 15.c.i.4.
5. Regarding the WBS Structure (block 11): This CSDR Plan utilizes the Office of the Secretary of Defense Cost Assessment and Program Evaluation Operating and Support Cost-Estimating Guide's Cost Estimating Structure (available here: https://www.cape.osd.mil/files/OS_Guide_Sept_2020.pdf) as the baseline for its WBS which has been extended to provide additional insight into system(s) or subsystem(s) which the Government believes to be high-risk or high-technical-interest in accordance with DoD Manual 5000.04. The contractor shall utilize the definitions found in the Operating and Support Cost-Estimating Guide when mapping its costs into this CSDR plan’s WBS.
i. WBS Element Names (block 11.c) Ending with "1...n (Contractor Shall Specify)": The contractor shall extend and specify (i.e., include additional WBS elements determined by the contractor) in order to provide additional insight into the contractor's technical approach or design. The additional WBS elements shall be developed in accordance with the WBS guidelines included in MIL-STD-881E and DoD Manual 5000.04.
ii. The contractor may extend any WBS element to allow the contractor to provide additional insight into its technical solution. Any and all extensions or tailoring of the WBS shall be in accordance with guidelines included in MIL-STD-881E and DoD Manual 5000.04.
iii. If changes to the contract scope, hours, or options (as applicable) necessitate the need to revise or add additional WBS elements to remain in compliance with the Operating and Support Cost-Estimating Guide's Cost Estimating Structure, MIL-STD-881E, or DoD Manual 5000.04, any associated contract cost/price changes related to the updated CSDR Plan or submission of revised CSDR deliverables, shall be included within the contract modification that awards the changed scope of work, hours, or options (as applicable).
b. Resource Distribution Table
1. Submissions of the Resource Distribution Table (RDT) are required under the following conditions:
i. An RDT shall be delivered seven calendar days before the “Post-Award Cost and Software Data Reporting Conference”. Prepare this submission of the RDT at FAC/EAC value and utilizing the instructions at Block15.a.4.i.This copy of the RDT will be used during the “Post-Award Cost and Software Data Reporting Conference” in order to finalize which subcontractors will be required to provide CSDR reporting via electronic submission of deliverables directly to the Defense Cost and Resource Center (DCARC) and which subcontractors may qualify for a CSDR direct reporting subcontractor waiver.
ii. An RDT shall be delivered within thirty calendar days of the contractor identifying that a subcontractor who, at the time of initial subcontractor award, was not anticipated to qualify for direct subcontractor CSDR reporting via electronic submission of deliverables directly to the DCARC but is subsequently anticipated to meet the CSDR direct reporting subcontractor threshold value due to changes to scopes of work, end-item design, subcontractor/supplier, or subcontract price changes since initial contract award (unless the newly identified subcontractor has already been issued a subcontractor reporting waiver associated with this contract).
c. Submission Dates
1. All CSDR deliverable “AS OF DATE[S]” and “DUE DATE[S]” listed in blocks 14.e and 14.f are identified for planning purposes only. Submission dates are subject to change and are determined in accordance with the event drivers as identified below:
i. All “DUE DATE” requirements are equal to the “AS OF DATE” plus 60 calendar days. If the calculated “Due Date” does not fall on a regular business day, the “Due Date” will be the next regular business day on the contractor’s accounting calendar.
ii. Initial Submission: Submission events marked as an "Initial" submission in block 14.d. shall have an “AS OF DATE” as of the date of contract award.
iii. Interim Submission(s): Submission events marked as an "Interim" submission in block 14.d shall have an "AS OF DATE" based on the submission event name in block 14.c. For example, if the submission event name was "Contract Award Plus 24 Months" then the submission's "AS OF DATE" is the contract award date plus 24 calendar months. If the submission event name was "Complete Delivery of First Article Test Assets" then the submission's "AS OF DATE" would be the date the final First Article Test Asset was delivered.
iv. Final Submission(s): Submission events marked as "Final" submission in block 14.d shall have an "AS OF DATE" when the following conditions have been met:

1. Condition 1: All end items anticipated to be procured on the contract have been delivered and accepted by the government (e.g., as evidenced by a completed DD Form 250) or higher tier contractor in the case of a subcontractor.

2. Condition 2: 95% or more of all ATD total costs have been incurred relative to all costs the reporting entity expects to incur for each and every Order/Lot (defined in Data Group B, Item 4 of the approved FlexFile DID).

d. Cost and Hour Report (FlexFile) & Quantity Data Report
1. FAC vs EAC: Block 12.e of this CSDR Plan indicate that a "Forecast at Completion" (FAC) is required to be reported in CSDR deliverables. The FAC required is not subject to the standards established in ANSI/EIA-748 guideline #27 (Estimate at Complete); therefore, the FAC does not need to be, but may be, derived from Industry Earned Value Management (EVM) processes.
2. Nonrecurring/Recurring Segregation: The contractor shall utilize the specific definitions and requirements in the CSDR Manual (DoDM 5000.04) and the definitions in the DID for the Cost and Hour Report (FlexFile) report (DI-FNCL-82162) to segregate Recurring and Nonrecurring costs discretely and not as an aggregate.
3. Order Lot Scope: Block 16 of this CSDR Plan is meant to capture the discrete Delivery Orders/Task Orders (as applicable) exercised on the contract. If a Delivery Order/Task Order (as applicable) is exercised on the contract but is not listed in block 16, the contractor shall submit the dollars and hours in the Cost and Hour Report (FlexFile) and the quantity information in the Quantity Report tagged using the name of the Delivery Order/Task Order (as applicable) utilized on the contract. The CSDR Plan will be updated to include the appropriate Delivery Order/Task Order (as applicable) name in block 16, after report submission, if required.
4. End Item Scope: Block 17 of this CSDR Plan is meant to capture the discrete hardware end items that are DD-250'ed, ordered, procured, or exercised (as applicable) on the contract (e.g., each NIIN is considered an end item).
i. End Item ID 1: The "Common" end item tag shall be used to report costs and hours which are not incurred or directly attributable to an individual end item. For example, overarching program management costs and hours that are required, independent of the type or quantity of end items on contract would be tagged against the “Common” end item. Common hardware (i.e., identical/homogeneous part numbers) procured and integrated into multiple end items shall utilize the end item tag for the prime product they were integrated onto and shall not be tagged with the “Common” end item.
ii. End Item ID 2 ...n: The contractor shall submit the dollars and hours in the Cost and Hour Report (FlexFile) and the quantity information in the Quantity Data Report (if required) by NIIN or Kit and each NIIN or Kit shall be tagged as its own End Item. Utilize the NIIN number as the End Item ID and utilize the NIIN nomenclature as the End Item Name; utilize the Kit's part number as the End Item ID and the Kit's name as the End Item Name.
5. The contractor shall provide unit reporting for any given Order/Lot and End Item name as outlined in block 18 of this CSDR Plan. If Unit Reporting is selected in block18.c (Unit Reporting), it is expected that all touch labor costs and hours that are associated with the discrete units or sublots be tagged as Touch Manufacturing or Touch Maintenance as defined in DI-FNCL-82162, Data Group E, Item 7.
6. In addition to the data required by the Cost and Hour Report (FlexFile) report (DI-FNCL-82162), the contractor shall provide the following within the remarks section of the CSDR deliverable:
i. The contractor shall provide a description of the type and timing of all impacts to program schedule, incurred actual costs, and forecasted at complete costs, in process quantities, and delivered quantities which are directly attributable to the COVID-19 pandemic: provide general impacts within the Summary Remark; provide impacts to specific WBS Elements or Functional Elements within the WBS Element Definitions and Remarks by DD FORM 2794 WBS Element. If applicable, the contractor shall provide an explanation of any new charge codes, work packages, control accounts, pricing categories, or other methods explicitly utilized to capture impacts of COVID-19. Note any relevant information that could be used in the interpretation of the data. If applicable, the contractor shall utilize a “Tag” or the “Additional Data Field” referenced in Section B of the FlexFile DID (DI-FNCL-82162) to identify COVID-19 related data.
ii. The contractor shall provide a copy of the contract, contract section, or contract attachment (as applicable) that identifies the kinds and quantities of NIINs the government has procured and/or are on order on the Cost and Hour Report (FlexFile)'s as-of date along with the Cost and Hour Report (FlexFile) and Quantity Data Report submission. This supporting file will be utilized by the government to ensure the list of End Item NIINs reported in the Cost and Hour Report (FlexFile) and Quantity Data Report is complete and accurate.
iii. If the contract is a Performance Based Logistics contract, the contractor shall provide the performance metric(s) on contract (e.g., availability, reliability, flying hours, steaming hours, turnaround time, and parts order time) as well as achieved level(s) of performance within the submission remarks of the Cost and Hour Report (FlexFile).
iv. If identified on the contract, provide the number of systems supported and number of repairs performed.
v. If identified on the contract, the nominal capacity (e.g., the # of repairs, # of overhauls, # of flight hours, etc.) planned for each Delivery Order/Task Order (as applicable). This requirement is intended to capture what services are being bought with each effort.
vi. Other than NIINs (which are required to be listed and reported via their own End Items) the contract shall provide a description within the remarks section of each WBS element which identifies the kinds and quantity of equipment repaired, replaced, modified, or procured and reported in the WBS element.
e. Period Of Performance & Additional Scope Of Work
1. If the Contract period of performance is extended by more than six months, or if the scope of work is modified to include work not otherwise covered by the CSDR Plan, the government may modify the CSDR Plan to require additional submission events and add additional WBS elements in order to ensure the accurate and complete collection of cost data associated with the modified contract. Depending on the scope and complexity of the contract modification, the contractor may be required to host or attend an additional Post-Award Cost and Software Data Reporting Conference to review the CSDR Plan changes and the contractor’s plan to collect and report costs associated with the additional scope of work.
f. Cost Accounting Standards (CAS) Disclosure Statement Differences
1. The contractor shall follow the accounting procedures specified in its latest approved CAS Disclosure Statement and with any clauses or requirements included in the contract. As part of the Post-Award Cost and Software Data Reporting Conference, the contractor shall identify any aspect(s) of its latest approved CAS Disclosure Statement which preclude or inhibit compliance with this CSDR Plan and DoD 5000.04 (CSDR Manual). The contractor shall identify any deviations from its CAS disclosure statement it intends to utilize to prepare CSDR submissions.
g. 1921-3 Contractor Business Data Report
1. The Contractor Business Data shall be prepared by and for the business entity (e.g., business unit, segment, or site) responsible for submitting the Forward Pricing Rate Proposal (FPRP) representing the basis for Forward Pricing Rate Agreement (FPRA) negotiations with the government.
2. Data for Future Years shall be reflective of the number of years contained in the most current document, i.e., the FPRP or the FPRA. If the document applies to more than three future years, attach additional future year sheets as required. In the absence of these documents, estimates shall be provided for three future years.
DRAFT DD FORM 2794 (PAGE 4), REMARKS, JANUARY 2019 PREVIOUS EDITION IS OBSOLETE

DD Form 2794, Pg 5 (SCOPE DEF)

COST AND SOFTWARE DATA REPORTING PLAN
INTRA-CONTRACT SCOPE REPORTING DEFINITION
16. ORDERS/LOTS
a. IDb. NAMEc. PHASE/MILESTONE
1Base AwardO&S
2Lot, Option, Contract Year 1O&S
3Lot, Option, Contract Year 2O&S
4Lot, Option, Contract Year 3O&S
5Lot, Option, Contract Year 4O&S
6Lot, Option, Contract Year 5O&S
7Lot, Option, Contract Year 6O&S
8Lot, Option, Contract Year 7O&S
9Lot, Option, Contract Year 8O&S
17. END ITEMS
a. IDb. NAME
1Common
...n(See Block 15.d.4 and Block 15.d.7 within this CSDR Plan)
18. OPTIONAL REQUIREMENTS
a. ORDER/LOT IDb. END ITEM IDc. UNIT REPORTING
(X if applicable)d. SEQUENCING

(X if applicable)

DRAFT DD FORM 2794 (PAGE 5), INTRA-CONTRACT SCOPE, JANUARY 2019

File details come from the government source that posted it. Updated .