01 78 39 - Project Record Documents.pdf

01 78 39 – PROJECT RECORD DOCUMENTS

Herbert, Rowland & Grubic, Inc. 01 78 39 - 1 005153.0436

SECTION 01 78 39 - PROJECT RECORD DOCUMENTS

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project record documents.

2. Manual for Materials and Finishes.

3. Miscellaneous Record Submittals

B. Related Sections:

1. Section 01 77 00 - Closeout Procedures: general closeout procedures.

2. Individual Sections for specific requirements for Project Record Documents of the

Work in those Sections.

1.2 PROJECT RECORD DOCUMENTS

A. Maintain on Site one set of the following record documents; record actual revisions to the Work:

1. Drawings.

2. Specifications.

3. Addenda.

4. Change Orders and other modifications to the Contract.

5. Reviewed Shop Drawings, product data, and Samples.

6. Manufacturer's instruction for assembly, installation, and adjusting.

B. Ensure entries are complete and accurate, enabling future reference by Owner.

C. Store record documents separate from documents used for construction.

D. Record information concurrent with construction progress, not less than weekly.

E. Specifications: Legibly mark and record, at each product Section, description of actual products installed, including the following:

1. Manufacturer's name and product model and number.

2. Suppliers name and contact.

3. Product substitutions or alternates used.

4. Changes made by Addenda and modifications.

F. Record Drawings: Maintain one set of the Contract Drawings and Shop Drawings:

1. Preparation: Mark Drawings to show the actual installation. Require individual or entity who obtained record data to prepare the marked-up Record Prints:

a. Give particular attention to information on concealed elements that would be difficult to identify or measure and record later.

b. Accurately record information in an understandable drawing technique.

c. Record data as soon as possible after obtaining it. Record and check the markup before enclosing concealed installations.

Herbert, Rowland & Grubic, Inc. 01 78 39 - 2 005153.0436

2. Content: Types of items requiring marking include, but are not limited to, the following:

a. Dimensional changes to Drawings.

b. Revisions to details shown on Drawings.

c. Depths of foundations in relation to plant datum.

d. Measured horizontal and vertical locations of underground utilities and appurtenances, referenced to permanent surface improvements:

1) Depth of buried utility lines.

2) Dimension distances from permanent facility components that are parallel to utilities.

3) Dimension ends, corners, and junctions of buried utilities to permanent facility components using triangulation.

4) Identify and locate existing buried or concealed items encountered during Project.

e. Revisions to electrical circuitry.

f. Actual equipment locations.

g. Locations of concealed internal utilities.

h. Changes made by Addendum, Field Order, Change Order or Work Change

Directive.

i. Details not on the original Contract Drawings.

j. Field records for variable and concealed conditions.

k. Record information on the Work that is shown only schematically.

3. Mark the Contract Drawings or Shop Drawings, whichever is most capable of showing actual physical conditions, completely and accurately. If Shop Drawings are marked, show cross-reference on the Contract Drawings.

4. Mark record sets with erasable, red-colored pencil. Use other colors to distinguish between changes for different categories of the Work at same location.

5. Mark important additional information that was either shown schematically or omitted from original Drawings.

6. Note Addendum numbers, Field Order numbers, Work Change Directive numbers, Change Order numbers, and similar identification, where applicable.

7. Prepare new Drawings where neither the Contract Drawings nor Shop Drawings are not suitable to show actual installation:

a. New Drawings may be required when a Change Order is issued as a result of accepting an alternate, substitution, or other modification.

8. Format: Identify and date each Record Drawing; include the designation

"PROJECT RECORD DRAWING" in a prominent location:

a. Cross out Engineer's title block and seal from all sheets and stamp all sheets with name of Contractor.

b. Record Drawings: Organize Record Drawings into manageable sets. Bind each set with durable paper cover sheets. Include identification on cover sheets.

G. Submit one (1) marked-up paper copy documents to Engineer before Substantial Completion.

H. Submit PDF electronic files of marked-up documents to Engineer before Substantial Completion.

Herbert, Rowland & Grubic, Inc. 01 78 39 - 3 005153.0436

1.3 MISCELLANEOUS RECORD SUBMITTALS

A. Assemble miscellaneous records required by other Sections. Bind or file miscellaneous records and identify each. Miscellaneous records include the following:

1. Material and equipment test and inspection reports.

2. Equipment and material delivery slips.

PART 2 - PRODUCTS - NOT USED.

PART 3 - EXECUTION - NOT USED.

END OF SECTION