NIGP 98172: Tents, Tarpaulins and Supplies Rental or Lease

NIGP 98172 Tents, Tarpaulins And Supplies Rental Or Lease, an Item code, encompasses short-term and event-driven rental and lease of tent structures, marquees, tarpaulins, and ancillary event equipment—tables, chairs, stages, dance floors, lighting, linens, and related setup and breakdown services. Recent solicitations show state and local government procurement bodies sourcing hard-sided marquee rentals for single events, large canvas and fabric tent systems for outdoor festivals and ceremonies, inflatable games and concession equipment for utility-sponsored community events, and turn-key base camp logistics (sleep units, catering, shower facilities, power and HVAC systems) for federal disaster response under FEMA funding. Utility authorities, city recreation and special-events departments, community college districts, transit authorities, and universities lead activity under this code. Kissimmee Utility Authority (Florida) issued RFP26026JG in October 2026 for inflatables and event supplies on an as-needed basis with an estimated contract value between $250,000 and $500,000 and a three-year term with two one-year renewal options; Coast Electric Power Association (Mississippi) solicited RFP 2026_Coast_Electric_Storm_Logistics for large-scale disaster-response base camp logistics with 72-hour mobilization and per-person-per-day pricing; and the City of Long Beach twice issued as-needed event equipment rental RFPs (CM26730 and CM26791) covering folding tables, chairs, canopy tents, stages, and ADA ramps with local preference credits of five to ten percentage points.

Recent opportunities span Florida, California, Texas, Mississippi, Pennsylvania, and Ohio, with activity concentrated in mid-sized and large municipalities, special districts, and community college systems. Cities of Philadelphia and Long Beach, the Dallas Area Rapid Transit Authority, Mt. San Antonio Community College District, the University of Houston, the City of Southlake (Texas), the University of Texas at Austin, and Sarasota County all posted solicitations between April and October 2026. Contract structures vary from short micro-purchases (Philadelphia, $41,000–$45,000 total value, 365-day terms) to multi-year master agreements with as-needed call-outs (Long Beach and Southlake, two to five years with renewal options and no guaranteed minimum). Pricing models include itemized per-unit costs, lump-sum installation and removal for permanent or semi-permanent structures, per-day rental rates with delivery and labor included, and per-person-per-day for disaster logistics. Performance requirements consistently emphasize on-time delivery, equipment safety and cleanliness, 24-hour responsiveness, and setup/breakdown within specified windows; most solicitations require Commercial General Liability insurance ($500,000 to $2 million per occurrence), Workers' Compensation at statutory limits, and Automobile Liability ($300,000 to $1 million). Award timelines cluster in midsummer through early fall (June through October 2026), with most response dates within 30–45 days of posting.