City Hall Boiler Replacement

The City of Sun Prairie, located in Dane County, Wisconsin, is soliciting bids for a City Hall Boiler Replacement project under RFB 24-BM16. The procurement involves replacing the original single boiler from the 1993 City Hall building at 300 E Main St with two new high-efficiency condensing boilers. The project requires comprehensive boiler system replacement, including demolition of existing infrastructure, installation of new piping, venting, combustion air connections, and electrical integration with the building's existing Niagara control system. A mandatory site walkthrough was scheduled for July 23 and 24, 2024, and bids are due by 2:00 PM on August 9, 2024, with the project completion deadline set for October 18, 2024. Bidders must provide a 10% bid bond, and the contract will be awarded to the lowest qualified, responsive, and responsible bidder. The chemical treatment for the new boiler system will be managed by Global Water Technology, and the new system must maintain specific temperature control parameters, including a water temperature reset ranging from 180 degrees at 0 degrees outside air temperature to 140 degrees at 60 degrees outside air temperature.

Three vendors submitted bids for this opportunity: Hooper Corporation, Helm Service, and Southport Engineered Systems, with the City's Notice of Intent to Award indicating Helm Service of Muskego, Wisconsin, as the recommended contractor. The project does not explicitly mention specific set-aside designations or restrictions for disadvantaged businesses. The existing building infrastructure includes a 7-inch gas pipe, an elevator with a 3,000-pound weight limit, and integration requirements with the existing Niagara control system. Bidders must demonstrate technical capability to integrate with the current Building Automation System and maintain the boiler brand specified in the engineering plans. Liquidated damages of $500 per day will be assessed for project delays, and the successful contractor will be required to provide performance and payment bonds. While specific budget ranges are not detailed in the documents, the contract specifies that total compensation shall not exceed a predetermined amount, with provisions for potential contract extension for an additional one-year period.