RFQ 91025 Tent and Accessories
Awarded State & local contract opportunity
- Solicitation number
- RFQ 91025 Tent and Accessories
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 03718 Bar Equipment And Accessories
- 42025 Folding Chairs And Tables, Plastic Or Resin
- 84072 Video Lighting Units (Portable) And Battery Packs, Accessories, Etc.
- 85076 Table Linens
- 85530 Dance Floors, Portable
- 96173 Theatrical Services (Including Production, Scenery Design, Stage, Etc.)
- 96234 Event Planning Services
- 96260 Party, Holiday, And Event Decorating Services
- 98172 Tents, Tarpaulins And Supplies Rental Or Lease
- 98377 Textiles, Linens, Etc. Rental Or Lease (Including Shop Towels)
- UNSPSC codes
- 52121608 Clips for table skirts
- 72154033 Theatrical prop or set or scenery construction erection and repair service
- 94121701 Amateur drama clubs or services
- 52121602 Napkins
- 82161502 Theatrical prop rental service
- 82161503 Theatrical costume rental service
- 52121604 Table cloths
- 82161504 Set design service
- 94121703 Amateur dance clubs or services
- 50203301 Beverage and snacks
Show all 22
- 52121600 Table and kitchen linen and accessories
- 52121603 Table runners
- 52121606 Place mats
- 52121607 Table skirts
- 82160000 Film and theater production support services
- 82161500 Theatrical set design, property and costume services
- 94121700 Amateurs clubs
- 82161501 Theatrical prop construction service
- 82161505 Theatrical make-up artist service
- 94121704 Amateur fine arts clubs or services
- 94121702 Amateur music clubs or services
- 80141607 Events management
- Points of contact
-
- Jacqueta Scott purchasing@cityofoviedo.net (407) 971-5534
- Jacqueta Scott jscott@cityofoviedo.net (407) 971-5534
Updated .
About this opportunity
The City of Oviedo in Seminole County, Florida, has issued Request for Quotation (RFQ) 91025 for Event Tent, Table, and Chair Rentals, seeking comprehensive event equipment rentals for four specific events in 2025 and 2026: St. Patrick's Day, July 4th, Oktoberfest, and Bark & Brew. The procurement solicits detailed rental requirements including multiple 60'x90' Century Twin Peak Pole Tents, Biljax stages in various sizes, 400-500 market lights, cocktail and banquet tables, folding chairs, bar setups, dance floors, stage skirting, linens, and fire packages. The quote is due by 5:00 p.m. on Wednesday, September 17, 2025, with a contract term running from October 1, 2025, through September 30, 2026. All listed prices must include shipping, delivery, strike, permitting, and associated fees, and vendors are expected to deliver quantities as ordered with the understanding that some events might be canceled. The City will require product inspection upon delivery, with any defects to be replaced at no cost, and the contract allows for unit pricing adjustments proportional to quantity changes.
No specific set-aside designations or restrictions on responding organizations were explicitly mentioned in the documentation. The procurement allows for flexible unit pricing and acknowledges that estimated quantities may fluctuate, which suggests an open competitive process for potential vendors. While no incumbent vendors were identified, the contract indicates a willingness to work with vendors who can meet comprehensive event equipment rental needs across multiple municipal events. The estimated budget and potential award value are not directly specified, but the breadth of equipment requirements and multiple events suggest a potentially significant contract value. Vendors will need to demonstrate capability to provide high-quality event infrastructure, reliable delivery, and flexibility in meeting the City of Oviedo's varying event requirements throughout the contract period.
Files
| File | Type | Posted |
|---|---|---|
| Award_Notice.pdf | ||
| Market_Lights_Bark_and_Brew_Sample.JPG | JPG image | |
| RFQ_91025_Tent_and_Accessories.pdf | ||
| RFQ_91025_Tent_and_Accessories.pdf |
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