Purchase of Canopies, table covers, and flags for special events*215363

The City of Dallas is conducting an informal solicitation to purchase canopies, table covers, and flags for special events, with delivery required to 827 Park & Recreation/Design & Support at 5620 Parkdale Drive, Dallas, Texas 75227. All products must be new, unopened, and in original packaging, with no alternatives or substitutes accepted under any circumstances. Bidders must submit quotes online via the Bonfire Hub portal at https://dallascityhall.bonfirehub.com/login, with all items treated as FOB delivery site, requiring vendors to include freight costs in their pricing. The solicitation was posted on January 29, 2026, with quotes due by February 6, 2026. Award will be made to the lowest responsive and responsible vendor, with prices considered firm for acceptance within thirty days after quote submission. All products must conform to City specifications and be free from defects in materials and workmanship, with vendors required to replace any failed or defective goods at no cost to the City within one year of official acceptance.

The City of Dallas is exempt from all federal excise taxes and state and local sales and use taxes, and vendors should not include these taxes in their quotes. No specific set-aside designations or restrictions limiting organizational types are outlined in the solicitation documents provided. Vendors must comply with the City of Dallas Conflict of Interest Policy, requiring completion and submission of a conflict of interest disclosure form within seven business days of becoming aware of facts requiring disclosure, in accordance with Chapter 176 of the Texas Local Government Code and House Bill 914. Vendors must maintain current insurance certificates for general liability and workers' compensation if work is performed on City property. The solicitation documents do not specify a budget range or estimated award value, though the City reserves the right to reject any or all quotes and to waive minor irregularities in the bidding process.