AGR-ISF-Tent Rental

The Illinois Department of Agriculture is seeking a vendor to provide tent rental, setup, and timely takedown of canvas tents for the 2024 Illinois State Fair in Springfield, Illinois. The contract will require the successful vendor to furnish all necessary tents, including pole tents and frame tents, as well as tent walls, canopies, wind walls, curtains, and dividers. The vendor will be responsible for labor, materials, supplies, equipment, transportation, insurance, permits, and any other services required to deliver and install the requested tentage. The initial contract term is one year, with an option to renew for an additional one-year period. Responses to the Invitation for Bid must be submitted electronically through the BidBuy system by the due date of January 10, 2024. Pricing information must be provided either on the items tab or in a pricing attachment, and the appropriate pricing disclosure checkbox must be marked.

This solicitation is limited to the state of Illinois, specifically Sangamon County, and does not include any Small Business Set-Aside or minority/women/disabilities business participation goals. The contract was previously awarded to Traube Tent Company for a one-year term valued at $98,095, with a two-year renewal option valued at $106,775, for a total award amount of $204,870. The purchasing agency's justification for the award decision was described as reasonable and served as the basis for the contract decision.