Tent Rental 10 x 40 White Marquee and 10 x 10 Marquee rental

The City of Philadelphia is soliciting quotations for tent rental services—10 by 40 white marquees and 10 by 10 marquees—as a micro purchase with quotes due August 4, 2026.

This is a micro purchase awarded as a whole or by line item, at the City's discretion, to the lowest responsive and responsible bidder. Bidders must quote all items to be eligible for award consideration. The total quote amount must not exceed $45,000, with an annual Consumer Price Index adjustment rounded to the nearest $1,000. The contract term is 365 days from the effective date specified in PHLContracts, with no automatic renewal unless otherwise specified.

Pricing must be quoted net, FOB Destination Point, and exclusive of taxes; the City is exempt from federal excise, transportation, and Pennsylvania sales taxes. All quotes and pricing remain valid for 60 days from submission or throughout the contract term for requirements contracts. Quotations must be submitted electronically through PHLContracts, the City's eProcurement platform. Bidders must submit a signed Consent and Authorization Agreement prior to bid closing; failure to do so results in non-responsive designation and elimination. The agreement may be submitted by attachment to the vendor's profile at registration or attached to the first quote and does not need resubmission for subsequent bids.

Sellers must carry General Liability Insurance of $500,000 per occurrence, Workers' Compensation insurance at statutory limits, and Automobile Liability insurance of $300,000 per occurrence. Sellers must certify they are not indebted to the City for delinquent taxes, liens, or judgments, and must comply with all applicable laws, ethics requirements, and nondiscrimination provisions. Service providers must not deliver equipment or provide services until notified by the department. The City reserves the right to reject any or all quotes and to accept quotes from multiple sellers on any combination of items.