Emergency Rental, Delivery, Installation, Maintenance, and Removal of Tents, Canopies, and Related Temporary Shelter Equipment
Open State & local contract opportunity Posted
- Solicitation number
- ITB27-004
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- Point of contact
-
- Kate Belcher kate.belcher@copbfl.com (954) 786-4575
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The City of Pompano Beach, Florida, is requesting bids for emergency rental, delivery, installation, maintenance, and removal of tents, canopies, and related temporary shelter equipment on an as-needed basis under ITB27-004, with bids due electronically December 3, 2026, at 2:00 PM. The City intends to make multiple awards to ensure capacity, geographic availability, and redundancy during emergency conditions.
Bidders must demonstrate a minimum of three years of experience in commercial tent and canopy services, provide three customer references with at least one from emergency or disaster-response work, and possess 24/7 emergency availability with the ability to acknowledge requests within two hours and complete mobilization and installation within 48 hours of activation. Equipment ranges from 10' × 10' to 30' × 160' tents with associated anchoring systems, sidewalls, lighting, flooring, HVAC connections, and fire safety equipment. All necessary permits, inspections, certifications, and insurance as specified in Exhibit B are the contractor's responsibility. Contractors must comply with Florida Building Code and Fire Prevention Code requirements and be capable of supporting simultaneous installations at multiple locations.
Bidders must submit firm unit prices for all line items in the City-provided pricing schedule. Pricing remains firm throughout the initial contract term and any renewal period unless otherwise authorized by written amendment. The City will evaluate bids based on total evaluated bid price using City-provided evaluation quantities; actual work is compensated only for services authorized and performed at awarded unit prices. No guaranteed minimum work or expenditure applies.
The initial contract term is three years with an option for one additional two-year renewal at the City's discretion. The non-mandatory pre-bidders conference is scheduled for November 4, 2026, at 10:00 AM via Zoom. Written questions are due November 17, 2026, at 5:00 PM. A Cone of Silence restriction prohibits all communication regarding the solicitation except in writing to the Procurement and Contracts Department.
Opportunity text
SUBJECT: ITB27-004 - Emergency Rental, Delivery, Installation, Maintenance, and Removal of Tents, Canopies, and Related Temporary Shelter Equipment
The City of Pompano Beach (the "City") is interested in receiving bids in response to the attached solicitation for Emergency Rental, Delivery, Installation, Maintenance, and Removal of Tents, Canopies, and Related Temporary Shelter Equipment.
Bidders must be registered with OpenGov Procurement to view the solicitation documents and respond to this solicitation. The complete solicitation document can be downloaded for free from the eProcurement System at https://procurement.opengov.com. Proposals must bear the electronic signature of an authorized officer of the Proposer who is legally authorized to enter into a contractual relationship in the Proposer's name. The City will consider the submittal of a proposal as constituting an offer by the Proposer to perform the required services at the prices stated herein. The City is not responsible for the accuracy or completeness of any documentation the Proposer receives from any source other than OpenGov. The proposer is solely responsible for downloading all required documents. Responses will be electronically unsealed in a public forum and read aloud.
Bids must be submitted electronically at (https://procurement.opengov.com/portal/copbfl/projects/318579), referred to hereinafter as OpenGov Procurement or OpenGov, on or before the date and time established in the "Response Due Date". Bids received after 2:00 pm ET on Thursday, December 3, 2026 will not be considered, and late bids will not be accepted.
The Cone of Silence shall take effect once this solicitation is released to the General Public and shall remain in effect until the City Commission has taken final action to approve or reject an award. The "Cone of Silence" shall terminate upon the City's award or approval of a contract, rejection of all proposals or responses, or any other formal action that concludes the solicitation or other procurement process. For confirmation of the official termination date of the Cone of Silence, contact the Purchasing Agent of record. During the Cone of Silence period, Respondents to this solicitation, or persons acting on their behalf, including lobbyists, shall not communicate, directly or indirectly, regarding any aspect of this solicitation with any member of the City Commission, the City Clerk, the City Manager's Office, any Evaluation Committee member, or any other City of Pompano Beach employee, except in writing to the Procurement and Contracts Department staff as expressly permitted in this solicitation. Violation of the Cone of Silence may be grounds for rejection of a Proposal or other appropriate action as permitted by City ordinance.
Any proposer or lobbyist for a proposer is prohibited from having any communications concerning any solicitation for a competitive procurement with any member of the City Commission, City Clerk, City Manager's Office, any Evaluation Committee Member, or any other City of Pompano Beach employee after Procurement and Contracts releases a solicitation to the General Public. All communications must go through the Procurement and Contracts Department staff. No other member of the City Commission, City Clerk, City Manager's Office, any Evaluation Committee Member, or any other City of Pompano Beach employee should be contacted concerning this solicitation. Any information that amends any portion of this solicitation received by any method other than an Addendum issued to the solicitation is not binding on the City of Pompano Beach.
Carefully read all portions of the solicitation document to ensure the Bidder's bid fully complies with all requirements.
Files
| File | Type | Posted |
|---|---|---|
| Exhibit_B_-_Insurance_Requirements.pdf | ||
| ITB27-004_FINAL.pdf | ||
| Sample_Service_Contract_.pdf |
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