AGR-DQSF-Tent Rental

The Illinois Department of Agriculture is seeking a vendor to provide tent rental, setup, and timely takedown of canvas tents for the 2024 Du Quoin State Fair in Springfield, IL, with a one-year renewal option. The solicitation includes a variety of tent sizes, such as a 60'x100' stage tent, two 30'x60' governor's tents, two 20'x20' "Thank a Farmer" tents, an 80'x80' VIP tent, and an 80'x120' VIP tent. The selected vendor must have the tents set up between 6-10 days prior to the start of the fair and remove them 14 days after the fair ends. The contract will be awarded to the lowest responsive and responsible bidder through the Invitation for Bid (IFB) process, and total payments shall not exceed the maximum amount established by the State prior to contract execution. Vendor pricing must be submitted through the BidBuy electronic procurement system, and expenses are not allowed, though a prompt payment discount may be offered.

The solicitation is not subject to a small business set-aside, minority contractor initiative, or veteran small business participation goal. There are no listed incumbent vendors or current contractors, and the contract opportunity does not provide specific details on award values or budget ranges. Respondents must have an active registration in the Illinois Procurement Gateway (IPG) and complete the required vendor disclosure forms. Electronic submissions are required per CPO Notice 2023.12, and paper responses will not be accepted.