Elections Tent Provider

Boulder County, Colorado's Clerk and Recorder's Office is procuring tent rental services and associated equipment for election-related events through this contract opportunity, with proposals due by April 23, 2026. The procurement requires vendors to provide two temporary tent structures: a 20x30 tent with full side walls, flooring, and entry ramp for installation on June 25th with pickup on July 2nd, and a 30x45 tent for installation on October 28th with pickup on November 6th. Each tent installation must include electrical systems with thermostats, fuel sources, distribution boxes, and extension cords capable of supporting multiple appliances such as coffee pots, refrigerators, and microwaves. Additional required equipment includes full-size refrigerators, microwaves, hot boxes, multiple tables and chairs (five to six 6-foot rectangular tables, six to eight 5-foot round tables with covers, and 45 chairs for each event), and fire suppression systems meeting City of Boulder permit requirements. Vendors must maintain a minimum 4-hour response time for service calls, maintenance, and refueling, and must provide an itemized price list delineating all equipment and services by category. The contract requires vendors to demonstrate appropriate insurance coverage, legal compliance, and accessibility standards, with inquiries directed to wwayne@bouldercounty.gov.

The procurement documents do not identify specific set-aside designations or restrictions limiting organization types, though the opportunity is open to qualified vendors meeting Boulder County's standard procurement requirements. Contractors must maintain Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, Workers' Compensation coverage at statutory limits, and Employer's Liability with minimums of $100,000 per accident and $500,000 disease policy limit, with Boulder County named as an additional insured. No incumbent vendors or current contractors are referenced in the available documentation, and no specific budget ranges or award values are disclosed in the procurement materials. The contract will be governed by Colorado state law, funded through Boulder County appropriations, and is subject to termination for convenience with seven days' written notice or material breach. Vendors should expect monthly invoicing for work performed in the prior month, with all labor, equipment, and materials provided at the contractor's own expense.