RFQ 91025 Tent and Accessories
Awarded State & local contract opportunity
- Solicitation number
- RFQ 91025 II
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 03718 Bar Equipment And Accessories
- 42025 Folding Chairs And Tables, Plastic Or Resin
- 84072 Video Lighting Units (Portable) And Battery Packs, Accessories, Etc.
- 85076 Table Linens
- 85530 Dance Floors, Portable
- 96173 Theatrical Services (Including Production, Scenery Design, Stage, Etc.)
- 96234 Event Planning Services
- 96260 Party, Holiday, And Event Decorating Services
- 98172 Tents, Tarpaulins And Supplies Rental Or Lease
- 98377 Textiles, Linens, Etc. Rental Or Lease (Including Shop Towels)
- UNSPSC codes
- 52121608 Clips for table skirts
- 72154033 Theatrical prop or set or scenery construction erection and repair service
- 94121701 Amateur drama clubs or services
- 52121604 Table cloths
- 82161504 Set design service
- 94121703 Amateur dance clubs or services
- 52121602 Napkins
- 82161502 Theatrical prop rental service
- 82161503 Theatrical costume rental service
- 50203301 Beverage and snacks
Show all 22
- 52121600 Table and kitchen linen and accessories
- 52121603 Table runners
- 52121606 Place mats
- 52121607 Table skirts
- 82160000 Film and theater production support services
- 82161500 Theatrical set design, property and costume services
- 94121700 Amateurs clubs
- 82161501 Theatrical prop construction service
- 82161505 Theatrical make-up artist service
- 94121704 Amateur fine arts clubs or services
- 94121702 Amateur music clubs or services
- 80141607 Events management
- Points of contact
-
- Jacqueta Scott jscott@cityofoviedo.net (407) 971-5534
- Jacqueta Scott purchasing@cityofoviedo.net (407) 971-5534
Updated .
About this opportunity
The City of Oviedo in Seminole County, Florida, is conducting a Request for Quote (RFQ 91025) for comprehensive tent and event rental services targeting four specific events in 2025 and 2026: St. Patrick's Day, July 4th, Oktoberfest, and Bark & Brew. The procurement seeks a vendor to provide extensive event equipment, including two 60'x90' Century Twin Peak Pole Tents, 400 free-standing market lights, multiple stages, tables, chairs, bar equipment, linens, and fire packages. The solicitation requires vendors to include all associated costs for shipping, delivery, setup, and permitting within their pricing structure. Quotes are due by 5:00 p.m. on Wednesday, September 17, 2025, with the contract period spanning from October 1, 2025, through September 30, 2026. Vendors must be prepared to flexibly adjust equipment quantities based on actual event needs and ensure all delivered equipment is inspected, with any defects immediately replaced at no additional cost. Electronic quote submissions are to be sent to purchasing@cityofoviedo.net, with vendors required to complete a standard response form including contact information and signature.
The RFQ does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The City of Oviedo has indicated an intent to award the contract to Rentaland Tent & Event Rentals, which appears to be the recommended vendor following the procurement process. The procurement documents emphasize non-discrimination principles, stating that all City services are offered without regard to race, color, national origin, age, sex, religion, disability, or family status. The City reserves the right to modify or cancel event orders and can withdraw the Notice of Intent to Award at any time prior to executing a written agreement. While specific budget ranges are not detailed in the documents, the procurement suggests a comprehensive event rental contract with potential significant value across multiple municipal events. The City provides accessibility accommodations, directing individuals with disabilities to contact the ADA Coordinator at 407-971-5523 at least 48 hours in advance of any proceedings to ensure full participation in the procurement process.
Files
| File | Type | Posted |
|---|---|---|
| Award_Notice.pdf | ||
| Market_Lights_Bark_and_Brew_Sample.JPG | JPG image | |
| RFQ_91025_Tent_and_Accessories.pdf |
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