OSS Conservation World- Providing and setting up 20 tents in Springfield and Du Quoin State Fairs

The State of Illinois, through the Department of Natural Resources, is seeking a vendor to provide and set up 20 tents for the OSS Conservation World exhibits at two state fair locations in 2026. The procurement encompasses tent rental and installation services for the Springfield State Fair (17 tents ranging from 15x15 to 40x50 feet) and the Du Quoin State Fair (3 tents of 20x20 and 40x50 sizes), with all tents requiring side panel walls. The Springfield installation must begin July 1st and be completed by July 28th, with tents remaining in use through August 24th, while Du Quoin tents must be erected beginning August 17th and remain operational through September 8th. The vendor must provide comprehensive setup, installation, maintenance, and 24/7 on-site emergency repair and replacement services, with direct on-site support personnel required from August 13-23 in Springfield and August 28-September 7 in Du Quoin. Named facilities include specialized tents for Kids Fish, Education, Archery, Wildlife, Raptor Show, Forestry, Fisheries, Fly Fishing, and Conservation Corner exhibits. The vendor must submit final invoices itemized by tent size and name with labor, travel, and additional costs listed separately, ensure a minimum of 51 percent of work is completed by the prime contractor, and comply with current trade practices and applicable state, city, and county codes including NEPA, NFPA, and OSHA standards. The proposal due date is April 17, 2026, and the posting date was April 10, 2026.

The State of Illinois has not identified any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors in the available procurement documents. Vendors must satisfy comprehensive certification requirements outlined in the Standard Illinois Certifications document, including compliance with prevailing wage requirements for building and grounds services, educational loan default prohibitions, tax compliance, drug-free workplace standards, equal employment opportunity obligations, and anti-competitive practice restrictions. The contract requires vendors to obtain general commercial liability insurance of $1,000,000 per occurrence with a $2,000,000 annual aggregate and maintain worker's compensation insurance as required by law. All work product and deliverables become the sole property of the State of Illinois, and vendors must indemnify the State against claims arising from breach, negligence, or intellectual property infringement. The contract may be partially or totally funded with federal funds, with the specific percentage to be disclosed in the award notice, and vendors must maintain books and records for three years from final payment or five years if federal funds are used. No specific budget range or award value is disclosed in the procurement documents.