Tents tables & chairs

The City of Philadelphia Procurement Department is requesting quotes on tents, tables, and chairs as a micro-purchase to be awarded as a whole or by line item to the lowest responsive and responsible bidder, with quotes due May 29, 2026. No set-asides or preference programs restrict eligibility; however, vendors may voluntarily submit LGBTQ Applicant Data and identify certifications from the National LGBT Chamber of Commerce, Pennsylvania Unified Certification Program, Women's Business Enterprise National Council, or other recognized certifying bodies for diversity tracking purposes.

Sellers must quote all items in the solicitation. The contract term is 365 days from the effective date, commencing upon issuance of a purchase order. The maximum quote amount is $41,000, adjusted annually by the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020, rounded to the nearest thousand dollars. Pricing must be quoted net and exclusive of taxes, delivered FOB Destination Point, and remain valid for 60 days from submission.

Quotes must be submitted through PHLContracts, the City's eProcurement platform. All vendors must execute a Consent and Authorization Agreement prior to bid closing, either during initial profile registration or as an attachment to their first submitted quote. Submission requires completion of mandatory form fields, unit costs for each line item, responses to all system questions, and acceptance of terms and conditions through the PHLContracts.phila.gov platform.

Sellers must obtain a Philadelphia business tax identification number and maintain workers' compensation insurance at statutory limits, general liability insurance with a minimum of $500,000 per occurrence, and automobile liability insurance of $300,000 per occurrence if applicable, with the City named as additional insured. Questions and support are available at PHLContracts@phila.gov or 215-686-4755, 215-686-4720, or 215-686-4721.