Tent RFQ 10 yrs small purchase

The Illinois Department of Public Health (IDPH) is soliciting a Request for Quote (RFQ) for a 10-year contract to purchase a 20-foot x 20-foot white event tent for use at the Illinois State Fairgrounds in Springfield and Du Quoin State Fairgrounds. The procurement specifically requires a custom-made post frame tent with 7-foot-tall sidewall poles, removable sidewalls, one front entrance, two windows on each side, and a custom canopy quadrant imprinted with the IDPH logo in specific Pantone blue shades. The successful vendor will be responsible for comprehensive tent services, including procurement, installation, maintenance, setup, and removal for two events annually over the contract period. Mandatory vendor qualifications include providing all labor, materials, transportation, and insurance, with commercial liability, auto, and worker's compensation coverage. The quote must be valid for 90 days and submitted through the BidBuy items tab, with the winning vendor selected based on the lowest bid while meeting all mandatory qualifications. The RFQ was posted on June 6, 2025, with a submission deadline of June 12, 2025, and requires vendors to be available on a 24-hour emergency basis throughout the contract term.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide a Certificate of Insurance naming the State as an additional insured, with specific insurance requirements of $1,000,000 per occurrence for commercial and auto liability, and a $2,000,000 annual aggregate. While the exact budget range is not specified, the contract covers a decade of tent services for state fair events, suggesting a potentially significant financial commitment. The procurement is specifically for St. Clair County and the State of Illinois, with the Illinois Department of Public Health as the primary procuring agency. No incumbent vendors are mentioned in the provided documentation, and there are no explicit references to existing infrastructure or technology integration requirements. The vendor will be responsible for maintaining the tent between events and ensuring complete readiness for state fair events, which typically last approximately 10 days each.