BOE Warehouse Tent Rental May 2026 Election

The Cuyahoga County Board of Elections seeks competitive bids for warehouse tent rental services supporting the May 5, 2026 Primary Election, with bids due by 3:00 PM Eastern on Friday, April 10, 2026. The procurement requires rental of one 20' x 40' frame tent with a minimum height of 12 feet to serve as a drop-off area for election materials at the CCBOE Warehouse located at 3951 Perkins Avenue, Cleveland, Ohio 44114. The tent must include a sidewall facing E 40th Street, integrated lighting with accessible electrical connections, and concrete ballasts for stabilization on the concrete surface. Delivery and assembly must occur between noon and 3:00 PM on May 5, 2026, with removal required by 9:00 AM on May 6, 2026, with potential payment reductions of up to 10 percent for failure to meet these timeframes. The bid form requires vendors to provide pricing for six line items: the frame tent, sidewall, lighting, concrete ballasts, delivery/setup/removal, and the Cleveland temporary tent permit, which the vendor is responsible for obtaining from the City of Cleveland. Vendors not previously contracted with CCBOE must submit three references with their bids. All vendors must comply with strict unbiased business conduct requirements, acknowledging that the contract is integral to administering free and fair elections and prohibiting any conduct suggesting political bias or impropriety. Bids must be submitted through the Infor Supplier Portal, with contact for questions directed to Marty Lynch, Election Support Assistant Manager, and Willie Brown, Election Support Supervisor.

The procurement does not specify set-aside designations for disadvantaged enterprises, though the Infor Supplier Portal allows vendors to self-identify diversity codes including SBE/WBE/MBE certifications during registration. No incumbent vendors or current contractors are referenced in the solicitation materials. Vendors must maintain General Liability Insurance with a $500,000 combined single limit and Automobile Liability Insurance with a $1,000,000 combined single limit, with the Board of Elections named as additional insured, and must comply with all applicable Ohio law and Cuyahoga County jurisdiction requirements. The solicitation does not disclose a specific budget or award value; vendors must submit their own pricing for the six required line items. Payment terms are net 30 days from receipt of proper invoice or final acceptance of goods, whichever is later. The Board of Elections reserves the right to cancel orders without cause, with liability limited to actual costs for work and materials expected at the time of cancellation notice.