Temporary Tents at Englewood Sports Complex and Pompano Trail Parks

Sarasota County is seeking quotes for a temporary tent rental contract through a Quick Quote (QQ) solicitation managed by the Parks, Recreation, and Natural Resources Department. The procurement requires three 20' x 20' white weighted temporary tents, with two tents to be installed at the Englewood Sports Complex (Pickleball and Tennis Court Area) and one tent at Pompano Trail (Pickleball Court Area). Bidders must provide new, current-model tents that comply with federal, state, and local regulations, and submit at least one reference demonstrating experience with the specified products using the OpenGov Procurement reference form. The solicitation was released on February 29, 2024, with a deadline for questions on March 5, 2024, and responses due by March 7, 2024, at 2:30 pm through the ProcureNow portal. Evaluation criteria include responsiveness, responsibility, and the lowest total bid price, with the county reserving the right to purchase additional quantities at the quoted unit price within 30 days of award and potentially for up to one year if the vendor agrees to maintain initial pricing.

The contract does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with E-Verify participation requirements and provide comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability, and Business Automobile Liability with specific minimum limits. Insurance carriers must be licensed in Florida and possess an A.M. Best's Financial Strength Rating of A- Class VII or better. The total purchase threshold for this procurement is $50,000, with a contract term of 12 months. Successful bidders must provide a Certificate of Insurance meeting the county's detailed insurance requirements and submit all documentation before commencing work. The procurement will be awarded to the responsive and responsible bidder offering the lowest total bid price, with the county maintaining flexibility in quantity and potential contract extension based on vendor agreement.