Tent RFQ small 10 yrs

The Illinois Department of Public Health (IDPH) is seeking a vendor to provide a custom 20-foot x 20-foot white event tent for use at multiple state fairground sites, specifically the Illinois State Fairgrounds in Springfield and Du Quoin State Fairgrounds. This ten-year contract requires the selected vendor to deliver, install, maintain, set up, and remove the tent twice annually, with specific requirements including 7-foot-tall sidewall poles, removable sidewalls with windows, and a custom canopy quadrant imprinted with the IDPH logo in specific Pantone blue colors. The vendor must provide comprehensive services encompassing all labor, materials, equipment, and transportation, and maintain substantial insurance coverage of $1,000,000 per occurrence with a $2,000,000 annual aggregate. Quotes must be submitted through BidBuy by June 4, 2025, and must remain valid for 90 days, with the award going to the vendor possessing mandatory qualifications and submitting the lowest bid. The vendor will be responsible for 24-hour on-call availability during events, as well as storing, cleaning, and repairing the tent between events, and may be required to verify and pay prevailing wages.

The procurement opportunity covers jurisdictions including Jackson County and St. Clair County in Illinois, with no specific set-aside designations or restrictions on respondent types mentioned in the provided documentation. The standard Illinois certifications document indicates that vendors must comply with comprehensive legal and ethical requirements, including criminal background checks, workplace standards, tax obligations, anti-discrimination policies, and procurement ethics. While no incumbent vendors are identified, the contract requires integration with existing state fairground infrastructure and event management processes. The procurement documents suggest that partial bid submissions are not acceptable, and vendors must provide a complete solution for tent services. Although a specific budget range is not explicitly stated, the ten-year contract duration and detailed service requirements imply a potentially significant contract value. Vendors must be prepared to meet stringent compliance standards, with potential penalties for non-compliance including contract voiding, suspension, debarment, or financial penalties.