NIGP 03113: Chillers, Heat Exchangers and Receivers

NIGP 03113 Chillers, Heat Exchangers And Receivers is an Item code under which state and local governments procure chiller equipment overhaul, replacement, and maintenance services—both standalone equipment sales and full-service contracts spanning preventative maintenance, emergency repairs, and system optimization across municipal buildings, schools, universities, airports, and county facilities. The issuing-body mix spans county governments (Sacramento County, Santa Clara County, Monroe County, Orange County, Broward County, Catoosa County), school districts (Pinellas County School District, Cherokee County School District, Houston ISD, Klein ISD, HISD), cities (Charlotte, St. Petersburg, Phoenix, Long Beach, College Park), state agencies (Oregon Department of Administrative Services, Florida Department of Children and Families, Texas Health and Human Services Commission), and public universities (University of Southern Mississippi, Georgia State University, University of Houston, Texas A&M University). Recent solicitation scope ranges from discrete equipment replacement—Pinellas County School District and Orange County Florida pursuing sealed-bid chiller replacement on fixed budgets ($3 million for Orange County's Administration Center HVAC Chiller Plant Upgrades)—to open-end, indefinite-quantity maintenance contracts with 24/7 emergency response, such as Broward County Aviation Department's request for central energy plants and related HVAC equipment preventative maintenance, inspections, repairs, refurbishment, and rental services, and the City of St. Petersburg's three-year continuing services agreement with field-order pricing for four work categories including chiller replacement. Qualification thresholds are consistent: Florida Class A Air-Conditioning Contractor License or equivalent state mechanical contractor licensing; EPA Section 608 Universal Certification for technicians handling refrigerants; minimum three to five years of relevant HVAC and refrigeration experience; and factory certifications for specified manufacturers (Trane, Carrier, York, Dunham-Bush, Daikin, Lochinvar).

Activity concentrates in Florida (Pinellas County School District, Orange County, Broward County Aviation Department, Monroe County, City of St. Petersburg, University of Houston, Long Beach) and Georgia (Catoosa County, Georgia State University), with secondary activity in California (Sacramento County, Santa Clara County), Texas (HISD, Texas A&M, University of Southern Mississippi project in Mississippi), Oregon (State of Oregon DAS), and Arizona (City of Phoenix). Representative recent opportunities include Sacramento County's sealed-bid request for Trane centrifugal chiller overhaul and maintenance services (RFB 2026RFB0108, due November 4, 2026, at 700 H Street, with prevailing-wage requirements under California Labor Code Section 1771.5 and local/micro-business preferences available); Cherokee County School District's request for chiller maintenance and repair services (RFP CMRS-2027, due October 29, 2026); Santa Clara County Procurement Department's sealed-bid request for chiller inspection, preventative maintenance, repairs, and replacement services at multiple locations (ITB-PRC-FY27-0050, due November 16, 2026, estimated contract sum $5.6 million, classified as Public Work with prevailing wages); Broward County Aviation Department's open-end contract for central energy plants and related HVAC equipment maintenance at Fort Lauderdale-Hollywood International Airport and car-rental center (ITB, due October 7, 2026, with $1.11 million annual pass-through allowances, DBE Program compliance, and award to lowest three responsive vendors); and the City of St. Petersburg's RFQ for continuing building operations and maintenance spanning chiller replacement, electrical repair, generator/ATS repair, and HVAC repair across multiple city locations (RFQ26292, due August 20, 2026, three-year contract with $7 million total budget allocation, 60/25/15-point scoring for qualifications/experience, project approach, and business enterprise outreach). Set-asides and preferences appear in individual solicitations: Sacramento County offers five percent local-business or two percent micro-business preference; Broward County applies SBE and CBE preference within ten percent of lowest bid; Santa Clara County references prevailing wages; Orange County offers Service Disabled Veteran preference (3–8% depending on bid); and others include DBE Program compliance or encourage diverse-business participation without mandatory minimums.