Replacement Condenser Coils for Chillers

The School Board of Marion County, Florida is procuring replacement condenser coils for chillers through a term contract solicitation (Bid 4171GM) on an as-needed basis. The procurement seeks firm, fixed pricing for replacement coils compatible with fourteen Carrier chiller units (models 30RBA, 30XAA, 30RAN, and 30RB225) and four Trane chiller units (models RTAC350 and RTAC155), with specifications including copper tubes, aluminum fins, right-handed and left-handed configurations, microchannel alternatives, dipped coils, and stainless steel casing options. All coils must be new and unused, shipped with dry nitrogen holding charges, and pressure-tested to 400 PSIG, with delivery to The MCPS Technical Services Compound at 1101 SW 7th Road, Ocala, Florida 34471 on a FOB Destination, Freight Prepaid basis. Pricing must include all labor, materials, and freight charges and remain fixed throughout the contract term. Bidders must submit electronically through www.myvendorlink.com by March 13, 2026 at 2:00 PM, with a question deadline of March 9, 2026 at 2:00 PM and no pre-bid meeting scheduled. The contract term runs from April 15, 2026 through April 30, 2027, with options to renew for up to three additional one-year periods, and Board approval is anticipated for April 14, 2026. Award will be made to the lowest responsive and responsible bidder, with the School Board retaining discretion to award by item, group, section, category, or through primary and secondary supplier arrangements.

Bidders must comply with all applicable federal, state, and local laws, including E-Verify employment verification requirements and Florida Public Records Law, and must provide proof of required insurance coverage prior to contract commencement, including Workers' Compensation, Commercial General Liability with a $1,000,000 minimum, and Product Liability with a $1,000,000 minimum. No minimum purchase quantities are guaranteed under this term contract, and the School Board reserves the right to refuse any coils arriving without a holding charge. Bidders must submit numerous required forms and certifications, including a Bidder Acknowledgement, Proposal Form with itemized pricing, Bidder's Qualification Statement, Division of Corporations registration documentation, Confidential Material Statement, Drug-Free Workplace Certification, Debarment Certification, and Manufacturer's Authorizations. Out-of-state bidders must provide legal opinions regarding state and political subdivision bidding preferences. Other eligible entities may piggyback this contract, expanding the potential user base beyond Marion County Schools. No specific budget range or award value is listed in the solicitation documents, as pricing will be determined competitively through the bid process based on firm quotes from responsive bidders.