RFQ/P #47-007 Demand Services for On-Call HVAC Contractors

Hall County, Georgia's Financial Services Purchasing Division is issuing Request for Qualifications with Price Proposal (RFQ/P) #47-007 to procure on-call HVAC contractor services for demand-based installation, repair, and maintenance of heating, ventilation, and air conditioning units and ductwork across county-owned and maintained buildings, including office buildings, courthouse, jail, warehouse, and fire stations. The procurement seeks to award multiple qualified contractors on an as-needed basis rather than a single vendor, with task orders issued competitively to all awarded contractors. Bidders must submit sealed bid packets containing four hard copies of technical qualifications (one marked "Original" and three marked "Copy") and one USB drive by Thursday, April 30, 2026, at 2:00 PM EST at the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, Georgia 30504. Bidder questions are due by Friday, April 17, 2026, with responses provided by Wednesday, April 22, 2026. Evaluation criteria employ an 80/20 scoring split allocating 800 points (80%) for technical qualifications and 200 points (20%) for cost proposals, with cost proposals requiring specific labor rates for normal and outside business hours, percentage markups for materials and parts, and service call fees. Award will be for an initial one-year term with four additional optional one-year renewal periods, and bids remain valid for 120 days from submission. Required qualifications include Georgia licensure, bonding, and insurance; proof of workers' compensation, general liability, commercial auto liability, umbrella liability, and professional liability coverage; E-Verify compliance; and commercial references demonstrating HVAC experience with municipalities, governments, and private enterprises.

There are no set-aside designations or restrictions limiting organizational type mentioned in the procurement documents. Contractors must not be debarred by any federal, state, or local authority and must submit proof of insurance at bid time with Hall County listed as certificate holder and additional insured. Bonds are not required at bid submission but may be specified in individual task orders. The county maintains diverse HVAC equipment from manufacturers including Trane, Carrier, Daikin, LG, and York with no brand preference unless specified in individual task orders. Additionally, contractors must demonstrate capability to service and troubleshoot Building Automation Systems including Trane Controls, Johnson Controls, and Honeywell platforms to the extent necessary for equipment repair or replacement, with DDC integration subcontracting included in task order bids. Invoice amounts cannot exceed pricing submitted in the Cost Proposal Worksheet. No specific budget range or award values are disclosed; however, the county does not provide annual service call volume estimates due to variable demand based on equipment failures, with expected response times of two hours for emergency calls and four hours for routine service calls.