Bid # 6000003174 - Maintenance, Repair and Emergency Services for Various HVAC, Chiller Units and Ancillary Equipment at the Central Heating Refrigeration Plant (CHRP) In Newark Liberty International Airport (EWR)

The Port Authority of New York and New Jersey has issued an Invitation for Bid (IFB) for maintenance, repair, and emergency services for HVAC, chiller units, and ancillary equipment at the Central Heating Refrigeration Plant (CHRP) in Building 46 at Newark Liberty International Airport. The contract requires comprehensive monthly inspection, maintenance, testing, and repair services for five York centrifugal water chillers ranging from 2,000 to 4,000 tons, along with the Carrier Comfort Network Building Management System, modulating control valves, variable frequency drives, flow meters, and related equipment. Key deliverables include annual inspections with electrical switchgear servicing, seasonal shutdown procedures, thermographic inspections, and a mandatory 24/7 emergency response capability with a four-hour response requirement. The pre-bid meeting is scheduled for January 15, 2026, with a facility inspection on January 16, 2026, and bids are due electronically on January 27, 2026, at 11:00 AM through the Euna Procurement platform. Bidders must demonstrate a minimum of five years of continuous experience with large tonnage centrifugal water chiller maintenance and have a minimum annual gross income of $500,000.

The contract includes specific set-aside requirements for Minority-Owned Business Enterprises (MBE), Women-Owned Business Enterprises (WBE), and Service-Disabled Veteran-Owned Businesses (SDVOB), with subcontracting goals of 20 percent for MBEs, 10 percent for WBEs, and 3 percent for SDVOBs. Contractors must obtain comprehensive general liability insurance of $25 million per occurrence and workers' compensation insurance at statutory limits. The contract term is three years, from approximately March 2, 2026, to March 1, 2029, with one additional one-year option period and a 120-day extension option. Compensation will be based on unit pricing for monthly maintenance, annual services, and emergency labor, with materials and parts to be marked up at a contractor-determined percentage. Liquidated damages will be assessed at 200 percent of applicable rates for failure to meet service frequencies or emergency response timelines. Price adjustments during the option period are limited to a maximum of 3 percent annually based on the Consumer Price Index for the New York-Newark-Jersey City area. While no specific budget range is provided, the comprehensive nature of the services suggests a substantial contract value for the selected vendor.