Preventative Maintenance, Diagnostic Service, & Repair of Equipment at Rio Grande State Center (RGSC)

The Texas Health and Human Services Commission is requesting bids for preventative maintenance, diagnostic service, and repair of commercial HVAC, air-conditioning, refrigeration, chiller, freezer, and ice-machine equipment at Rio Grande State Center in Harlingen, Texas, with bids due July 31, 2026, at 10:30 a.m. Central Time.

The contractor must perform a site assessment and equipment inventory immediately following award, conduct preventive maintenance according to manufacturer specifications and schedules set by RGSC's Maintenance Department, and provide diagnostic services 24 hours per day, seven days per week with a maximum two-hour response time to standard emergencies and one-hour response time to declared emergencies. Work is performed at 1401 S Rangerville Road, Harlingen, Texas 78552.

Minimum qualifications include five years of relevant HVAC and refrigeration experience for the bidder and two years for assigned personnel, with all technicians holding a minimum Journeyman license from the Texas Department of Licensing and Regulation. Bidders must submit three verifiable references for similar contracts within the past five years. Required insurance includes Workers' Compensation with $1,000,000 per accident limits, Commercial General Liability of $1,000,000 per occurrence / $2,000,000 aggregate, Commercial Auto Liability of $1,000,000, Professional Liability of $1,000,000, and Umbrella Liability of $1,000,000. All personnel must pass comprehensive criminal and sex-offender background checks at the contractor's expense prior to onsite work.

Pricing must be submitted as firm, fixed prices on Exhibit C (Pricing Sheet) covering all labor, equipment, materials, and supplies. Price adjustments may be permitted only at HHSC's sole discretion based on documented Consumer Price Index or Federal Minimum Wage increases. The initial contract term runs September 1, 2026, through August 31, 2027, with no renewals; HHSC reserves the right to extend for up to one additional year at its sole discretion. No guaranteed minimum volume is provided. The contract is subject to appropriations and fund availability. An optional on-site visit is scheduled for July 16, 2026, at 10:30 a.m. Questions are due July 21, 2026, at 5:00 p.m., with responses posted by July 24, 2026. Evaluation is based on best value considering bidder qualifications, ability to meet performance requirements, and price.