Removal, supply, installation, inspection, maintenance, and repair of centrifugal chiller

The Washington Convention and Sports Authority, operating as Events DC, is soliciting firm-fixed-price proposals for the removal, supply, installation, inspection, maintenance, and repair of centrifugal chiller systems at the Walter E. Washington Convention Center. The procurement requires contractors to supply six Model #CDHF2000 Trane CenTraVac 2,000-ton chiller units to be delivered and installed in three phases consisting of two units each, remove existing Trane CenTraVac chillers, and provide comprehensive staffing support across multiple labor categories including Project Executives, Project Managers, Mechanical Engineers, Electrical Engineers, Controls/Building Automation System Engineers, Technicians, Certified Rigging Supervisors/Operators, Site Safety Managers, Quality Control Managers, and Commissioning Agents. Contractors must demonstrate a minimum of ten years of experience with commercial or institutional chiller system installations of at least 2,000 tons, with key personnel including a Quality Control Manager possessing five years of Trane chiller experience, a Project Manager with five years of demolition and installation experience, and qualified technicians holding HVAC master licenses, EPA Section 608 certifications, and Trane-certified installer status. Pricing must be submitted on a firm-fixed-price basis with fully loaded hourly rates for all labor categories and markup percentages for materials, parts, and equipment, valid for ninety calendar days from submission, with prices provided for a Base Year and three Option Years. The contract term extends from the date of award through September 30, 2028, with four one-year option periods thereafter. The mandatory pre-bid conference is scheduled for March 17, 2026, at 12:00 PM EST at 801 Allen Y. Lew Place, NW, Washington, DC 20001; written questions must be submitted by March 23, 2026, at 5:00 PM EST; and proposals are due by April 13, 2026, at 5:00 PM EST. Evaluation criteria include technical merit weighted at 85 points maximum, price at 15 points maximum, and CBE preference criteria at 12 points maximum, for a total maximum score of 112 points.

This procurement includes a thirty-five percent (35%) set-aside for subcontracting with Certified Business Enterprises (CBEs) or Small Business Enterprises (SBEs) certified by the District of Columbia's Department of Small and Local Business Development, with contractors required to submit preliminary subcontracting plans demonstrating compliance with this requirement for contracts exceeding $250,000. All contractors must comply with the Service Contract Act wage determinations (Wage Determination No. 2015-4281, Revision 35, December 3, 2025) and the First Source Employment Agreement, which mandates that fifty-one percent (51%) of new hires be District residents for contracts exceeding $300,000. Contractors must maintain comprehensive insurance coverage including commercial general liability of at least $1,000,000 per occurrence with $2,000,000 aggregate, umbrella liability of $5,000,000 per occurrence, automobile liability of $1,000,000 combined single limit, workers' compensation at statutory limits, all-risk property insurance, errors and omissions/professional liability of $5,000,000, and cyber liability of $1,000,000 per claim with $3,000,000 aggregate. Additional compliance requirements include submission of tax certification affidavits, W-9 forms, Representations and Certifications, Equal Employment Opportunity Policy Statements, disclosure statements regarding relationships with Events DC Board members and executive staff, and authorization for automatic deposits (ACH) for payment processing. No incumbent vendors or existing infrastructure integration requirements are specified in the solicitation; however, contractors must strictly adhere to the Rules of the Jobsite, including pre-work Site Logistics Plan submission, adherence to facility access and safety protocols, and compliance with OSHA and District regulations. The procurement documents do not specify a total contract value or budget range; pricing is submitted by individual contractors based on their proposals for removal, supply, installation, and long-term maintenance and repair services.