26RFCSP30 CPA Chiller Plant Update

Williamson County, Texas is soliciting competitive sealed proposals (26RFCSP30) for the Cedar Park Annex (CPA) Chiller Plant Update, a mechanical systems replacement project utilizing a one-step selection process. The project scope consists of one-for-one replacement of major mechanical equipment serving the facility's hot water and chilled water systems, including removal and replacement of existing pumps, expansion tanks, filter/pot feeders, air separators, valves, and piping within the pump room, as well as construction of new concrete housekeeping pads with inertia bases and replacement of a roof-mounted 6,600 CFM energy recovery outside air unit with complete Building Automation System (BAS) sensor integration and control sequence updates. The selected contractor must furnish all labor, materials, equipment, supervision, coordination, and services necessary to deliver a complete, fully functional, and code-compliant installation meeting the 2021 International Building Code, 2020 National Electrical Code, and Texas Accessibility Standards. Proposals will be evaluated on four criteria totaling 100 points: Compliance with Proposal Requirements and Completeness of Response (5 points), Relevant Experience and Qualifications including company experience with similar projects, government agency performance, and professional experience of the Site Superintendent and Project Manager (58 points), and Pricing (37 points). A mandatory pre-solicitation conference and site walk is required on Thursday, April 9, 2026, at 10:00 AM at Cedar Park Annex, 350 Discovery Boulevard, Suite 104, Cedar Park, Texas 78613, with proposals due by April 21, 2026, at 3:00 PM Central Time, to be opened virtually via Microsoft Teams. The contractor must achieve Substantial Completion within 180 days after Notice to Proceed and Final Completion within 30 days thereafter, with intermediate milestones established for submittals, equipment procurement, demolition, installation, BAS integration, and testing activities.

The solicitation contains no specific set-aside designations for disadvantaged enterprises or minority-owned businesses based on the provided documentation. However, all proposers must certify compliance with Texas Government Code provisions regarding boycott laws affecting Israel, energy companies, and firearm industries, confirm non-engagement with Iran, Sudan, foreign terrorist organizations, or sanctioned entities, and attest that they have not been debarred from doing business in Texas. Contractors must submit a Conflict of Interest Questionnaire within seven business days of award and execute a Proposal Affidavit certifying that proposals were not prepared in collusion with competitors. The construction budget for this project is $810,000.00, with O'Connell Robertson & Associates, Inc. serving as the Architect of Record. All selected contractors must provide performance bonds equal to 100 percent of the contract price, payment bonds equal to 100 percent of the contract price, and warranty bonds equal to 20 percent of the contract price, along with comprehensive insurance coverage including workers' compensation at statutory limits, commercial general liability of $1,000,000 per occurrence with $2,000,000 aggregate limits, auto liability of $1,000,000 per occurrence, builder's risk insurance equal to 100 percent of the contract price, and umbrella coverage of not less than $5,000,000. Contractors must comply with prevailing wage requirements under the Davis-Bacon Act for Williamson County, Texas building construction, with penalties of $60.00 per worker per day for non-compliance.