Music Festival Assessment Partner Request For Qualifications
Closed State & local contract opportunity
- Solicitation number
- 462
- State
- California
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- UNSPSC codes
- 78101723 Sea pack distribution service
- 80141502 Distributive or service trade statistics
- 80141504 Preparation of commodity market surveys
- 80141510 Market research telephone surveys
- 80141513 Market research one on one interviews
- 80141633 Search engine marketing
- 80141505 Marketing plans
- 80141506 Internet based market research
- 80141507 Consumer based research or clinics or focus groups
- 80141508 Syndicated or proprietary forecast studies
Show all 49
- 80141512 Market research on location surveys
- 80141601 Sales promotion services
- 80141605 Promotional merchandising service
- 80141612 Sales or marketing programs
- 80141618 Sales marketing agencies including print
- 82101905 Print placement
- 55121738 Retail visual identity
- 80141501 Marketing analysis
- 80141511 Market research paper surveys
- 80141604 Branding of product naming services
- 80141606 Direct marketing fulfillment
- 80141610 Close outs
- 80141630 Direct marketing print service
- 80141636 Search engine marketing
- 82101901 Radio placement
- 82101904 Cinema placement
- 84121610 Marketing fund
- 80141500 Market research
- 82101900 Media placement and fulfillment
- 55121739 Retail visible manifestation
- 80141503 Commodity price forecasting
- 80141509 Market intelligence or competitive analysis
- 80141514 Market research mail surveys
- 80141603 Telemarketing
- 80141609 Sponsorship of event or celebrity
- 80141613 After sales programs
- 80141639 Promotional merchandise services
- 80141642 Retail storefront services
- 80141701 Direct sales services
- 80141702 Wholesale distribution services
- 80141703 Retail distribution services
- 80141704 Franchise operations
- 80141707 Partner and channel activity service
- 80142110 Lead generation
- 80142111 Legacy marketing
- 80151505 Multinational marketing enterprises
- 81112311 Retail point of sale system
- 82101902 Television placement
- 82101903 Internet placement
- Point of contact
-
- Kellee Mac Donald kellee.macdonald@santamonica.gov (310) 458-8797
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The City of Santa Monica is conducting a two-step Request for Qualifications (RFQ) to identify an experienced partner for assessing the feasibility of promoting, producing, and presenting an annual music festival event. The initial festival is anticipated to occur during the summer or fall of 2026, with the procurement targeting firms with significant music festival management experience. Respondents must submit comprehensive proposals detailing their company information, primary contact, and extensive background in music festival coordination. The evaluation will be conducted by a committee using a points-based scoring system across three key criteria: Partnership Experience with Municipal Entities (30 points), Technical Capability (30 points), and Experience/Expertise (40 points). The RFQ was posted on September 3, 2025, with proposals due by October 1, 2025. The selected partner will work collaboratively with the City to explore potential venues throughout Santa Monica and determine the festival's feasibility, with no initial funding outlay from the City.
No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. The procurement does not indicate any incumbent vendors or existing infrastructure requirements for the music festival assessment project. While no specific award value or budget range was detailed, the solicitation emphasizes a collaborative approach to determining the festival's viability. Insurance requirements are comprehensive, including Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per accident), Workers' Compensation (statutory limits), Professional Liability ($1,000,000 per occurrence), and Pollution Legal Liability ($1,000,000 per occurrence). Insurers must maintain an A.M. Best rating of at least A:VII, and the selected partner will be required to provide original certificates and endorsements before commencing work. The City may enter into an Exclusive Negotiating Agreement (ENA) with the selected partner to jointly evaluate the festival's potential, with the possibility of a subsequent contractual relationship for producing and presenting the music festival.
Opportunity text
Through this two-step request for qualifications, the City of Santa Monica (City) is seeking an experienced partner to assess the feasibility of promoting, producing, and presenting an annual music festival event in Santa Monica, to be coordinated in partnership with the City. The initial music festival (festivals) is anticipated to occur during the summer or fall of 2026.
Files
| File | Type | Posted |
|---|---|---|
| Music_Festival_Assessment_Partner_Request_For_Qualifications.pdf | ||
| Music_Festival_Assessment_Partner_Request_For_Qualifications.pdf | ||
| ENA_Insurance_Requirements_(1).docx | DOCX document | |
| ENA_Insurance_Requirements_(1).docx | DOCX document | |
| OAKS_INITIATIVE_FORM.pdf | ||
| Proposer_Checklist.pdf | ||
| PSA_Template.docx | DOCX document | |
| Proposer_Checklist.pdf | ||
| Requested_Submittals_-_RFP_Music_Festival_Partner.docx | DOCX document | |
| Requested_Submittals_-_RFP_Music_Festival_Partner.docx | DOCX document | |
| OAKS_INITIATIVE_FORM.pdf | ||
| PSA_Template.docx | DOCX document |
Show all 12
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