NIGP 96234: Event Planning Services

NIGP 96234 Event Planning Services is an Item code under which state and local governments procure comprehensive event management and production support—from full-cycle planning and vendor coordination through on-site execution and post-event reporting—for public celebrations, employee engagement, tourism promotion, and community programming. Recent solicitations show strong demand across cities, counties, school districts, and special-purpose authorities for services spanning venue selection, vendor management, catering coordination, staffing, technical production, logistics, and attendee experience management, with contract values ranging from $30,000 to $350,000 annually depending on event scope and complexity.

The issuing body mix is geographically and jurisdictionally diverse: municipalities (New Haven, Albany, New Smyrna Beach, Phoenix, Palo Alto, North Miami Beach, New London, Fairfax County), counties (Okaloosa and Monroe in Florida, Kenosha in Wisconsin, Sarasota, Hillsborough in Florida), state agencies (Oregon Business Development Department, Colorado Parks and Wildlife), universities (University of Texas at Austin, University of Oregon), school districts (Austin Independent School District), and special districts (Jacksonville Transportation Authority, Washington State Health Care Authority, Events DC). The City of New Haven appears twice in recent postings (May and July 2026) seeking an Event Manager for a waterfront venue. Recent opportunities span the continental United States with notable concentration in Florida (Okaloosa County, Monroe County, Sarasota, New Smyrna Beach, Hillsborough County), Texas (Austin ISD, San Antonio), and the Pacific Northwest (Oregon, Colorado, Washington State). The Austin Independent School District (AISD) procurement for event rental equipment and related services (RFP 26RFP064, response due June 18, 2026) seeks tents, tables, staging, DJ services, photo booth services, and concessions across six service categories with estimated annual spending of $20,500 to $33,500. The City of New Haven is requesting Statements of Qualifications for an Event Manager at The Boathouse at Canal Dock (RFQ 2026RFQCNH380, due July 21, 2026) at a maximum annual budget of $70,000. The Okaloosa County, Florida Tourism Department issued RFP RFPTDD5526 (due June 19, 2026) for event management software to support six multi-use venues and migrate ten years of historical data, with a five-year contract term and federal grant funding involved. The City of Albany, Georgia is soliciting downtown event planning services (RFP #27-002, due July 20, 2026) for signature events including Celebration of Lights, Food Truck Frenzy, and Shop and Stroll under a one-year firm-price agreement with optional renewals.