01 45 00.pdf

WVA Fire Station WVAFIRESTATION23 Amendment 003 July 31, 2025

SECTION 01 45 00

QUALITY CONTROL

08/23, CHG 1: 05/24

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by the basic designation only.

ASTM INTERNATIONAL (ASTM)

ASTM D3740 (2019) Minimum Requirements for Agencies Engaged in the Testing and/or Inspection of Soil and Rock as Used in Engineering Design and Construction

ASTM E329 (2023) Standard Specification for Agencies Engaged in Construction Inspection, Testing, or Special Inspection

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2024) Safety -- Safety and Health Requirements Manual

1.2 PAYMENT

Separate payment will not be made for providing and maintaining an effective Quality Control program. Include all associated costs in the applicable Bid Schedule item.

1.3 SUBMITTALS

Government approval is required for submittals with a "G" or "S" classification. Submittals not having a "G" or "S" classification are for information only. When used, a code following the "G" classification identifies the office that will review the submittal for the Government.

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES.

SD-01 Preconstruction Submittals

Contractor Quality Control (CQC) Plan ; G, RO

SD-06 Test Reports

Verification Statement

SD-07 Certificates

Certificate Of Readiness ; G, RO

SECTION 01 45 00 Page 1

1.4 GENERAL REQUIREMENTS

Establish and maintain an effective quality control (QC) system that complies with FAR 52.246-12 Inspection of Construction. QC is comprised of plans, procedures, and organization necessary to produce an end product that complies with the Contract requirements. The QC system covers all construction operations, both onsite and offsite, and must be keyed to the proposed construction sequence. The Quality Control Manager, Superintendent, Site Safety and Health Officer (SSHO), and all on-site supervisors are responsible for the quality of work and are subject to removal by the Contracting Officer for non-compliance with the quality requirements specified in the Contract. The Quality Control Manager must maintain a physical presence at the work site at all times and is the primary individual responsible for all quality control.

1.5 QUALITY CONTROL (QC) PROGRAM REQUIREMENTS

Establish and maintain a QC program as described in this section. This QC program is a key element in meeting the objectives of the Commissioning Process (Cx). The QC program consists of a QC Organization, QC Plan, QC Plan Meeting(s), a Coordination and Mutual Understanding Meeting, QC meetings, three phases of control, submittal review and approval, testing, completion inspections, QC certifications, independent Special Inspections in accordance with Section 01 45 35 SPECIAL INSPECTIONS, and documentation necessary to provide materials, equipment, workmanship, fabrication, construction and operations that comply with the requirements of this Contract. The QC program must cover on-site and off-site work and be keyed to the work sequence. No construction work or testing may be performed unless the QC Manager is on the work site. The QC Manager must report to an officer of the firm and not be subordinate to the Project Superintendent or the Project Manager. The QC Manager, Project Superintendent and Project Manager must work together effectively.

Although the QC Manager is the primary individual responsible for quality control, all individuals will be held responsible for the quality of work on the job.

1.5.1 Meetings

1.5.1.1 Quality Control Plan Meeting

Prior to submission of the QC Plan, the Contractor may request a meeting with the Contracting Officer to discuss the QC Plan requirements of this Contract.

The purpose of this meeting is to develop a mutual understanding of the QC Plan requirements prior to plan development and submission and to agree on the Contractor's list of Definable Feature of Work (DFOW).

1.5.1.2 Coordination and Mutual Understanding Meeting

After the Preconstruction Conference, before start of construction, and prior to acceptance by the Government of the CQC Plan, meet with the Contracting Officer and discuss the Contractor's quality control system.

During the meeting, a mutual understanding of the system details must be developed, including the forms for recording the CQC operations, control activities, testing, administration of the system for both onsite and offsite work, and the interrelationship of Contractor's Management and control with the Government's Quality Assurance. Minutes of the meeting will be prepared by the QC Manager and signed by the Contractor and the

SECTION 01 45 00 Page 2

Government. Provide a copy of the signed minutes to all attendees and include in the QC Plan. At a minimum the Coordination and Mutual Understanding Meeting must be repeated when a new QC Manager is appointed. There can be other occasions when subsequent conferences will be called by either party to reconfirm mutual understandings or address deficiencies in the CQC system or procedures which can require corrective action by the Contractor.

1.5.1.2.1 Purpose

The purpose of this meeting is to develop a mutual understanding of the QC details, including documentation, administration for on-site and off-site work, design intent, Cx in accordance with Section 01 91 00.15 BUILDING COMMISSIONING, environmental requirements and procedures, coordination of activities to be performed, Special Inspections, and the coordination of the Contractor's management, production, and QC personnel. At the meeting, the Contractor must explain in detail how three phases of control will be implemented for each DFOW, as well as how each DFOW will be affected by each management plan or requirement as listed below:

a. Waste Management Plan.

b. Procedures for noise and acoustics management.

c. Environmental Protection Plan.

d. Environmental regulatory requirements.

e. Cx Plan requirements in accordance with Section 01 91 00.15 BUILDING

COMMISSIONING.

f. Special Inspections.

g. Indoor Air Quality (IAQ) Management Plan.

1.5.1.2.2 Coordination of Activities

Coordinate activities included in various sections to assure efficient and orderly installation of each component. Coordinate operations included under different sections that are dependent on each other for proper installation and operation. Schedule construction operations with consideration for indoor air quality as specified in the IAQ Management Plan. Coordinate Special Inspections.

1.5.1.2.3 Attendees

As a minimum, the Contractor's personnel required to attend include an officer of the firm, the Project Manager, Project Superintendent, QC Manager, Alternate QC Manager, QC Specialists, Special Inspector, Special Inspector of Record, Commissioning Provider (CxC), Environmental Manager, and subcontractor representatives. Each subcontractor who will be assigned QC responsibilities must have a principal of the firm at the meeting.

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1.5.1.3 Quality Control (QC) Meetings

After the start of construction, conduct weekly QC meetings led by the QC Manager at the work site with the Project Superintendent, the QC Specialists, the Special Inspector, the Special Inspector of Record, CxC, and the other personnel as necessary. The QC Manager is to prepare the minutes of the meeting and provide a copy to the Contracting Officer within 2 working days after the meeting. The Contracting Officer may attend these meetings. As a minimum, accomplish the following at each meeting:

a. Review the minutes of the previous meeting.

b. Review the schedule and the status of work and deficiencies/rework.

Review the most current approved schedule (in accordance with schedule specification) and the status of work and deficiencies/rework.

c. Review the status of submittals and Request For Information (RFIs).

d. Review the work to be accomplished in the next 3 weeks as defined by the schedule section paragraph WEEKLY PROGRESS MEETINGS in Section 01 32 01.00 10 PROJECT SCHEDULE and all documentation required for that work.

e. Review Testing Plan and Log including status of tests performed since last QC Meeting.

f. Resolve QC and production problems. Discuss status of pending change orders.

g. Address items that may require revising the QC Plan.

h. Review Accident Prevention Plan (APP) and effectiveness of the safety program.

i. Review environmental requirements and procedures.

j. Review Environmental Management Plan.

k. Review Waste Management Plan.

l. Review the status of training completion.

m. Review Cx Plan and progress. Review Issues Log and resolution.

n. Review IAQ Management Plan.

1.5.2 Contractor Quality Control (CQC) Plan

Submit no later than 30 days after receipt of notice to proceed , the CQC Plan proposed to implement the requirements FAR 52.246-12 Inspection of Construction. The Government will consider an interim plan for the first 90 days of operation. Construction will be permitted to begin only after acceptance of the CQC Plan and other Contract requirements or acceptance of an interim plan applicable to the particular feature of work to be started. Work outside of the accepted interim plan will not be permitted to begin until acceptance of a CQC Plan or another interim plan containing

SECTION 01 45 00 Page 4 the additional work.

1.5.2.1 Content of Contractor Quality Control (CQC) Plan

Provide a CQC Plan, prior to start of construction that includes a table of contents, with major sections identified, pages numbered sequentially, and that documents the proposed methods and responsibilities for accomplishing quality control during the construction of the project. The CQC Plan must at a minimum include the following sections:

a. A description of the quality control organization and acknowledgment that the CQC staff will implement the three phase control system for all aspects of the work specified.

b. An organizational chart showing the quality control organization with individual names and job titles and lines of authority up to an executive of the company at the home office.

c. NAMES AND QUALIFICATIONS: Names and qualifications, in resume format, (including position titles and durations for qualifying experiences) for each person in the QC organization. Include the Construction Quality Management (CQM) for Contractors course certifications for the QC personnel as required by the paragraph CONSTRUCTION QUALITY

MANAGEMENT TRAINING.

d. DUTIES, RESPONSIBILITY AND AUTHORITY OF QC PERSONNEL: Duties, responsibilities, and authorities of each person in the QC organization.

e. OUTSIDE ORGANIZATIONS: A listing of outside organizations, such as architectural and consulting engineering firms, that will be employed by the Contractor and a description of the services these firms will provide.

f. APPOINTMENT LETTERS: Letters signed by an officer of the firm appointing the QC Manager and Alternate QC Manager, CxC, and stating that they are responsible for implementing and managing the QC program as described in this Contract. Include in this letter the responsibility of the QC Manager and Alternate QC Manager to implement and manage the three phases of control, and their authority to stop work that is not in compliance with the Contract. Letters of direction are to be issued by the QC Manager to all other QC Specialists or quality control representatives outlining their duties, authorities, and responsibilities. Include copies of the letters in the QC Plan.

g. SUBMITTAL PROCEDURES AND INITIAL SUBMITTAL REGISTER: Procedures for reviewing, approving, scheduling, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents. Provide the name(s) of the person(s) in the QC organization authorized to review and certify submittals prior to approval. Provide the initial submittal of the Submittal Register as specified in Section 01 33 00 SUBMITTAL PROCEDURES.

h. TESTING LABORATORY INFORMATION: Testing laboratory information required by the paragraph ACCREDITATION REQUIREMENTS, as applicable.

i. TESTING PLAN AND LOG: A Testing Plan and Log that includes the tests required, associated feature of work required, referenced by the

SECTION 01 45 00 Page 5 specification paragraph number requiring the test, the frequency, and the person responsible for each test.

j. Procedures to complete construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected. This phase is performed prior to beginning work on each definable feature of work, after all required plans, documents, materials are approved, and after copies are at the work site.

k. Reporting procedures, including proposed reporting formats.

l. Procedures for submitting and reviewing design changes/variations prior to submission to the Contracting Officer.

m. LIST OF DEFINABLE FEATURES: A Definable Feature of Work (DFOW) is a task that is separate and distinct from other tasks and has control requirements and work crews unique to that task. A DFOW is identified by different trades or disciplines, or it is work by the same trade in a different environment. A DFOW is by definition any item or activity on the construction schedule, and the schedule specification provides direction regarding how the DFOWs are to be structured. Include in the list of DFOWs for all activities on the Construction Schedule.

Although each section of the specifications can generally be considered as a definable feature of work, there are frequently more than one definable features under a particular section. Identify the specification section number and schedule activity ID for each DFOW listed. The DFOW list will be reviewed in coordination with the construction schedule and agreed upon during the Coordination of Mutual Understanding Meeting.

n. PROCEDURES FOR PERFORMING AND TRACKING THE THREE PHASES OF CONTROL:

Identify procedures used to ensure the three phases of control to manage the quality on this project. For each Definable Feature of Work (DFOW), a Preparatory and Initial phase checklist will be filled out during the Preparatory and Initial phase meetings. Conduct the Preparatory and Initial Phases and meetings with a view towards obtaining quality construction by planning ahead and identifying potential problems for each DFOW.

o. Coordinate scheduled work with Special Inspections required by Section 01 45 35 SPECIAL INSPECTIONS, the Statement of Special Inspections and the Special Inspections Project Manual. Where the applicable code issued by the International Code Council (ICC) calls for inspections by the Building Official, the Contractor must include the inspections in the Quality Control Plan and must perform the inspections required by the applicable ICC. The Contractor must perform these inspections using independent qualified inspectors. Include the Special Inspections Project Manual requirements in the QC Plan.

p. PROCEDURES FOR COMPLETION INSPECTION: Procedures for identifying and documenting the completion inspection process. Include in these procedures the responsible party for punch out inspection, pre-final inspection, and final acceptance inspection.

q. TRAINING PROCEDURES AND TRAINING LOG: Procedures for coordinating and documenting the training of personnel required by the Contract.

r. ORGANIZATION AND PERSONNEL CERTIFICATIONS LOG: Procedures for

SECTION 01 45 00 Page 6 coordinating, tracking and documenting all certifications required for entities such as subcontractors, testing laboratories, suppliers, and personnel. The QC Manager will ensure that certifications are current, appropriate for the work being performed, and will not lapse during any period of the Contract that the work is being performed.

1.5.3 Acceptance of the Quality Control (QC) Plan

The Contracting Officer's acceptance of the Contractor QC Plan , or interim plan applicable to the particular feature of work to be started, is required prior to the start of construction. The Government will consider an interim plan for the first 90 days of operation. Work outside of the accepted interim plan will not be permitted to begin until acceptance of a CQC Plan or another interim plan containing the additional work. The Contracting Officer reserves the right to require changes in the QC Plan and operations as necessary, including removal or addition of personnel, to ensure the specified quality of work. The Contracting Officer reserves the right to interview any member of the QC organization at any time to verify the submitted qualifications. All QC organization personnel are subject to acceptance by the Contracting Officer. The Contracting Officer may require the removal of any individual for non-compliance with quality requirements specified in the Contract.

1.5.4 Notification of Changes

Notify the Contracting Officer, in writing, of any proposed changes in the QC Plan or changes to the QC organization personnel. Proposed changes are subject to acceptance by the Contracting Officer.

1.5.5 Special Inspections

Perform all required Special Inspections per Section 01 45 35 SPECIAL INSPECTIONS, the statement of Special Inspections and the Schedule of Special Inspections.

1.6 QUALITY CONTROL (QC) ORGANIZATION

1.6.1 Personnel Requirements

The requirements for the CQC organization are a Site Safety and Health Officer (SSHO), QC Manager, and enough qualified personnel to ensure safety and Contract compliance. The SSHO reports directly to a senior project (or corporate) official independent from the QC Manager. The SSHO will also serve as a member of the CQC Staff Personnel identified in the technical provisions as requiring specialized skills to assure the required work is being performed properly. The CQC staff always maintains a presence at the site during progress of the work and have complete authority and responsibility to take any action necessary to ensure Contract compliance. The CQC staff will be subject to acceptance by the Contracting Officer. Provide adequate office space, filing systems and other resources as necessary to maintain an effective and fully functional CQC organization. Promptly complete and furnish all letters, material submittals, shop drawing submittals, schedules, and all other project documentation to the CQC organization. The CQC organization is responsible for always maintaining these documents and records at the site, except as otherwise acceptable to the Contracting Officer.

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1.6.2 Quality Control (QC) Manager

1.6.2.1 Duties

Provide a QC Manager at the work site to implement and manage the QC program. The QC Manager must be employed by the Prime Contractor. The only duties and responsibilities of the QC Manager are to manage and implement the QC program on this Contract. The QC Manager must attend the Coordination and Mutual Understanding Meeting, perform the three phases of control except for those phases of control designated to be performed by QC Specialists, perform submittal review and approval, ensure testing is performed and provide QC certifications and documentation required in this Contract. The QC Manager is responsible for managing and coordinating the three phases of control and documentation performed by the QC Specialists, testing laboratory personnel and any other inspection and testing personnel required by this Contract. The QC Manager is the manager of all QC activities. The QC manager is responsible for notifying the Special Inspector and Special Inspector of Record of activities which require their review. The QC manager is responsible for coordinating the Special Inspection activities, see paragraph CONTRACTOR'S QUALITY CONTROL (QC) MANAGER, in Section 01 45 35 SPECIAL INSPECTIONS.

1.6.2.2 Qualifications

The QC Manager must possess at least a Bachelor's degree in engineering, architecture, or construction management, with a current professional engineer registration in a US State or Territory or a current licensed architect in a US State or Territory and a minimum of 10 years construction experience as a Project Superintendent, QC Manager, Project Manager, Project Engineer or Construction Manager on similar size and type construction Contracts which included the major trades that are part of this Contract. The individual must have at least 4 years experience as a QC Manager. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification, safety compliance, and sustainability.

The QC Manager and all members of the QC organization must be capable of reading, writing, and conversing fluently in the English language.

1.6.2.3 Construction Quality Management Training

In addition to the above experience and education requirements, the QC Manager and all members of the QC team must have completed the CQM for Contractors course. If the QC Manager does not have a current certification, obtain the CQM for Contractors course certification within 90 days of award. This course is periodically offered by the Naval Facilities Engineering Systems Command and the Army Corps of Engineers.

Contact the Contracting Officer for information on the next scheduled class.

The Construction Quality Management Training certificate expires after 5 years. If the QC Manager's certificate has expired, retake the course to remain current.

1.6.3 Organizational Changes

Maintain the QC staff with personnel as required by the specification section at all times. When it is necessary to make changes to the QC staff, revise the CQC Plan to reflect the changes and submit the changes

SECTION 01 45 00 Page 8 to the Contracting Officer for acceptance.

1.6.4 Alternate Quality Control (QC) Manager Duties and Qualifications

Designate an alternate for the QC Manager at the work site to serve in the event of the designated QC Manager's absence. The qualification requirements for the Alternate QC Manager must be the same as for the QC Manager.

1.6.5 Commissioning

Commissioning (Cx) is a systematic, quality-focused process for delivery of a project focusing on verifying and documenting all commissioned systems and assemblies are installed, tested, and operating as they were planned and designed to meet the project requirements. The Quality Control requirements outlined in this specification section are key in supporting the objectives of the Cx process, specifically coordinating testing, documenting, and verifying proper system operation. Properly executed the Quality Control support of Cx ensures timely execution of necessary tasks to deliver the fully commissioned and operating systems in coordination with the overall construction and project schedule.

Provide Cx in addition to the quality control requirements of this section and not as a substitute for quality control requirements. The QC Manager is responsible for carrying out the three phases of control while ensuring the functional performance and integrated systems tests are coordinated with the Cx provider as required for each system to be commissioned.

1.6.5.1 Certificate of Readiness

The QC Manager must issue a Certificate of Readiness for Government approval for each system to be commissioned. Schedule Functional Performance Tests for each system only after the Certificate of Readiness has been approved by the Government for the system. The Certificate of Readiness certifies that all required inspections have been completed and deficiencies that were identified through any prior review, inspection, or test activity have been corrected before the start of Functional Performance Tests. Refer to Cx requirements in Section 01 91 00.15 BUILDING COMMISSIONING for a list of systems to be commissioned and detailed requirements for the Cx provider.

1.6.6 Quality Control (QC) Specialists

Provide a separate QC Specialist at the work site for each of the areas as listed in the Matrix listed below, who must assist and report to the QC Manager and who may perform production related duties but must be allowed sufficient time to perform their assigned quality control duties. These individuals or specialized technical companies are directly employed by the Prime Contractor and cannot be employed by a supplier or subcontractor on this project. A single person can cover more than one area provided that the single person is qualified to perform quality control activities in each designated and that workload allows. QC Specialists must be physically present at the work site with frequency as indicated in the Experience Matrix below, to participate in the QC Meetings, perform the three phases of control, including participation in Preparatory and Initial Phase meetings, and to perform and document Follow-up inspections as an extension of the QC Manager for each definable feature of work in their area of responsibility. QC Specialist must assist and be present for training events, and Critical System Acceptance inspections by the

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Government. Qualification, experience, Area of Responsibility, and frequency of QC surveillance are provided in Matrix listed herein.

Experience Matrix

1. Area 2-1. Qualification 2-2. Experience

3-1. Area of Responsibility 3-2. Frequency

Civil 2-1. Graduate Civil Engineer or Construction Manager with a professional engineer registration 2-2. 2 years experience in the type of work being performed on this project or technician with 5 years related experience

3-1. Area of Responsibility:

CIVIL

3-2. Frequency of QC surveillance and inspection will be minimum two time a week during installation, full week during installation testing and final inspection.

Mechanical 2-1. Graduate Mechanical Engineer with a professional engineer registration , and 2-2. 2 years experience or person with 5 years of experience supervising mechanical features of work in the field with a construction company

3-1. Area of Responsibility:

MECHANICAL

3-2. Frequency of QC surveillance and inspection will be minimum two time a week during installation, full week during installation testing and final inspection.

Electrical 2-1. Graduate Electrical Engineer with a professional engineer registration , and 2-2. 2 years related experience or person 5 years of experience supervising electrical features of work in the field with a construction company

3-1. Area of Responsibility:ELECTRICAL 3-2. Frequency of QC surveillance and inspection will be minimum two time a week during installation, full week during testing installation and final inspection.

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Structural 2-1. Graduate Civil Engineer (with Structural Track or Focus) or Construction Manager with a professional engineer registration , and 2-2. 2 years experience or person 5 years of experience supervising structural features of work in the field with a construction company

3-1. Area of Responsibility:

STRUCTURAL

3-2. Frequency of QC surveillance and inspection will be minimum two time a week during installation, full week during testing installation and final inspection.

Architectural 2-1. Graduate Architect with a registered architect , and 2-2. 2 years experience or person with 5 years related experience

3-1. Area of Responsibility:

ARCHITECTURAL

3-2. Frequency of QC surveillance and inspection will be minimum two time a week during installation, full week during testing installation and final inspection.

Submittals 2-1. Submittal Clerk 2-2. 1 year experience

3-1. Area of Responsibility:

SUBMITTALS

Testing, Adjusting and Balancing (TAB) Personnel

2.1. TAB Team Field Leader

must be a member of AABC or an experienced technician of the firm certified by the NEBB 2-2. 3 years experience immediately preceding this Contract

3-1. Area of Responsibility:

TAB

3-2. Frequency of QC surveillance and inspection will be minimum two time a week during installation, full week during testing installation and final inspection.

Geotechnical 2-1. Graduate Geotech Engineer or Construction Manager with a professional engineer registration and 2-2. 5 years of experience

3-1. Area of Responsibility:

GEOTECHICAL AND RELATED WORKS

3-2. Frequency of QC surveillance and inspection will be minimum two time a week during installation, full week during testing installation and final inspection.

Fire Protection QC Specialist (FPQC)

Note: See paragraph FIRE

PROTECTION QC SPECIALIST

(FPQC)

Note: See paragraph FIRE

PROTECTION QC SPECIALIST (FPQC)

SECTION 01 45 00 Page 11

Registered Roof Observer (RRO)

Note: See paragraph RRO Services

Note: See paragraph RRO Services

1.6.6.1 Fire Protection QC Specialist (FPQC)

Provide a Fire Protection Quality Control Specialist (FPQC) within the QC organization to perform quality control related activities as specified herein on fire protection and life safety systems installed under this Contract.

1.6.6.1.1 Qualifications

The FPQC must have the following qualifications:

a. Be a registered Professional Engineer (P.E.) licensed by a Licensing Board in the United States, the District of Columbia, Guam or Puerto Rico, having passed the National Council of Examiners for Engineering and Surveying (NCEES) examination specifically in the discipline of Fire Protection Engineering.

b. Have a minimum of 5 years of Fire Protection Engineering experience on projects of similar relevance and complexity to the fire protection work specified under this Contract.

c. Other than the contractual obligations with the Prime Contractor, the FPQC must have no other business relationship (i.e., employee, owner, partner, operating officer, distributor, salesman, technical representative, family relationship, or financial investment) with the Prime Contractor or subcontractors.

d. Be employed by an independent engineering firm or company. The firm may identify multiple, to a maximum of five, licensed Fire Protection Engineers for the performance of the duties under this Contract but must submit the names and qualifications for Government approval for all individuals identified prior to them performing any work under this Contract. These individuals may not be substituted without prior approval from the Contracting Officer.

1.6.6.1.2 Responsibilities

FPQC duties and responsibilities:

a. Assist in the development of the QC Plan including the Testing Plan and Log and executing the three phases of control for work involving the installation and testing of fire protection and life safety systems as an extension of the QC Manager.

b. Participate in project QC Meetings. Participate in Preparatory and Initial Phase meetings and perform and Follow-up inspections for work involving the installation and testing of fire protection and life safety systems.

c. Review and certify that all submittals pertaining to fire protection and life safety systems are complete and accurate prior to submission to the Government for approval . The FPQC Specialist is responsible for ensuring submittals are complete and accurate and all corrections

SECTION 01 45 00 Page 12 have been made prior to submission to the Government. The Government reserves the right to reject any submittal that has not first been reviewed and certified by the FPQC and so marked, in writing, attesting to such review and completeness of the submittal.

d. The Government reserves the right to reject any submittal or construction that is not in compliance to Contract. Government reviews do not relieve the Contractor responsibility for providing adequate quality control measures and do not constitute or imply acceptance of Contract variation.

e. Perform construction surveillance in accordance with the Schedule of Fire Protection System Inspections. Construction surveillance includes but is not limited to performing periodic on-site inspections during construction at specified milestones, performing a pre-final inspection of installed systems and witnessing functional testing; and participating and documenting in an on-site final acceptance inspection of fire protection and life safety systems with the Government FPE.

f. Document inspection results on a FPQC report prepared each day inspections are performed. The report must include a description of the visual inspection or observation performed, a written summary of findings, a conclusion on compliance with the Contract documents, and signature of the FPQC Specialist. In person inspection and Remote inspections must be documented via video (.mp4) or photo (.jpeg) or both. Video/photographic documentation must include before and after conditions and physical measurements. Forward the FPQC daily report to the QC Manager who must include the report with the submission of their daily QC Report to the Government each day. Every site visit by the FPQC must be documented on a FPQC daily report.

1.6.6.1.3 Schedule of Fire Protection System Inspections

A schedule, prepared by the Fire Protection DOR, which lists each of the required visual inspections and observations required by the FPQC. The schedule is included at the end of this UFGS section.

1.6.7 Registered Roof Observer (RRO)

The contractor must hire an independent RRO to perform roof installation quality control during the course of this contract. The independent RRO must not be employed by the prime contractor but shall be subcontracted, separate, and independent and responsible for reporting conditions simultaneously to the government and the contractor. All reports, documentation and photographs developed by the RRO shall be independent of the contractor's quality control reports and daily RMS3.0 Contractor Mode reports. See Attachment A for a sample RRO report.

1.6.7.1 Qualification

RRO must have 15 years of experience and must be Registered in State of New York.

1.6.7.2 Operational Activities

RRO Services under this contract includes the following general operational activities at each site listed in attachment 1 for all locations listed in both base and option scopes of work:

SECTION 01 45 00 Page 13

1. Attend mutual understanding, pre-work safety, and prepatory meetings prior to start of physical work.

2. Review & approve all contract technical submittals prior to contractor submittal to USACE. Review shall be for contract compliance. Technical submittals will include documentation stating compliance with contract by RRO or delineating difference and reason for recommending variation.

3. Be on site and observe all roofing operations, including tear-off thru final installations.

4. Immediately notify contractor of any noted deficiencies or life safety issues. Document all such notifications in daily reports.

5. Produce reports and documentation in accordance with section 4.0 below.

1.6.7.3 General Duties

RRO Supplemental Quality Control, Quality Assurance, Field Observations and Support.

Registered Roof Observer (RRO) must perform a quality control review of all work to assure compliance with the contract. The RRO shall supply recommendations and reports to the Government for review.

RRO's duties includes but are not limited to: reviewing roofing specifications and submittals, attending pre-construction meetings, providing reports and making recommendations to Army Reserve designated personnel in a timely manner that allows contracting officers and contractors to correct any deficiencies noted during construction of the roof without undue delay or burden on the contractor. The RRO shall be on site for the duration of each roofing project. The RRO shall provide daily reports to the Government containing (but are not limited to) daily weather conditions, number of workers on site, list of visitors, reports of any accidents or incidents, type of work performed, number of squares of roof removed/replaced and the contractors compliance with specifications and details. The RRO shall take daily photographs of every type of activity performed including: tear off, cleaning the deck, insulation attachment, application of roofing membrane and flashings, sheet metal installation, kettle operation and material storage/handling. Take all necessary photos to describe daily operations and plan a minimum of 24 photos per day of project operations.

1.6.7.4 RRO DOCUMENTATION

The RRO shall document the performance of services indicated in this Scope of Work and its references. Documentation will be provided in the following distinct deliverables for each individual site/project and for the contract:

Inspection Reports. Daily and weekly reports in electronic format, including photos as described above and written individually, shall be provided.

Revised Inspection Reports. Daily and weekly reports shall be revised and resubmitted when any comments or concerns are provided that require a

SECTION 01 45 00 Page 14 revision.

Brief Summary Reports. Provide a Brief Summary Report at completion to include basic information on the project and to note any significant issues on the project. The Summary Report (anticipated to be 1-3 pages) shall very briefly explain any unique conditions, significant issues and resolutions, lessons learned and generally how the project went.

Appendices to the summary report shall include but shall not be limited to Warranties, other important documents as necessary, minimum of 4 key photos for each stage of the project - generally recognized as, tear-off, deck repairs, system installation, detail installations, close-out. In addition to the basic 4 photos requested for close out, photos of the installed warranty placard(s) shall be included in the close-out photo set.

Lessoned Learned Report. The RRO must provide one comprehensive lessons learned report in hard copy and electronic format in preparation for the out-brief meeting referenced above to be held at the end of the contract duration after all projects are completed. This report should describe any and all conditions, circumstances, resolutions, etc that occurred during the course of the contract that may impact or necessarily influence future planning for similar work. This report will be utilized for USACE-LRL Program After-Actions.

All submittal items for this Contract will be prepared using English units of measurement.

Project identification must include the official project title, Construction Contract and RRO Contract numbers, Facility Identification Numbers, Building Identification Numbers (both official and unofficial as necessary), NRI Project number, and fiscal year. Project identification must appear consistently throughout documentation and correspondence.

1.6.7.5 RRO MEETINGS/CONFERENCES.

The following is a list of meetings and conferences the RRO must attend under this scope of work.

One (1) Day Contract Kick-off Meeting. The RRO must participate in this one-time meeting

Attend mutual understanding, pre-work safety, and preparatory meetings prior to start of physical work

Discussions. The RRO shall provide a written record of all significant discussions and telephone conversations that the firm's representatives participate in, on matters relative to this project.

1.6.7.6 RRO Quality Control

1.6.7.6.1 Independent Technical Reviews (ITR)

Carefully coordinate and review all work in accordance with their quality control plan prior to submission to the Government. The contractor shall perform an appropriate level ITR for all deliverables (except daily and weekly reports).

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1.6.7.6.2 Quality Control Measures

Quality Control measures for all documents and electronic file types: The following items represent Quality Control items that must be in place by the RRO contractor.

Procedure for assuring all documents and electronic files are fully matched, usable, reproducible, are complete representations of the information being conveyed, and are provided in hard copy and both searchable PDF and native formats .

Procedure for assuring all required files and/or CDs are provided to USACE, CACI, ARIMD and the end user (RD).

Procedure for assuring all documents and electronic information reflect the project specifications as adhered to with correct documentation of any changes.

Procedure to assure uniformity between documents, files,(and any other transmittals) to include but may not be limited to: report size and organization, directory structures, consistent appearances and use of formats, sheet borders, tables and bulleting, inclusion of reference files, (or other files as needed), etc. throughout the contract.

1.6.7.6.3 Quality Assurance.

USACE will perform a quality assurance review of all work to assure compliance with the contractor contract. USACE will review the work of the contractor within 15 days of submissions and shall return comment if necessary. Costs associated with the resubmission shall be borne by the contractor.

1.6.8 Special Inspector and Special Inspector of Record

The Special Inspector (SI) and Special Inspector of Record (SIOR) must be an independent third party hired directly by the Prime Contractor. The SI and SIOR must not be a company employee of the Contractor or any subcontractor performing the work to be inspected. The qualifications of the SI and SIOR are defined in Section 01 45 35 SPECIAL INSPECTION.

1.6.9 Submittal Reviewer Duties and Qualifications

Provide a Submittal Reviewer, other than the QC Manager or CxC , qualified in the disciplines being reviewed, to review and certify that the submittals meet the requirements of this Contract prior to certification or approval by the QC Manager.

Each submittal must be reviewed by a registered architect or professional engineer.

1.7 SUBMITTAL AND DELIVERABLES REVIEW AND APPROVAL

Procedures for submission, review and approval of submittals are described in Section 01 33 00 SUBMITTAL PROCEDURES. Procedures must include field verification of relevant dimensions and component characteristics by the QC organization prior to submittal being sent to the Contracting Officer.

The CQC organization is responsible for certifying that all submittals and deliverables are in compliance with the Contract. When Section 01 91 00.15

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BUILDING COMMISSIONING are included in the Contract, the submittals required by those sections have to be coordinated with Section 01 33 00 SUBMITTAL PROCEDURES to ensure adequate time is allowed for each type of submittal required.

1.8 THREE PHASES OF CONTROL

CQC enables the Contractor to ensure that the construction, including that of subcontractors and suppliers, complies with the requirements of the Contract. At least three phases of control must be conducted by the QC Manager to adequately cover both on-site and off-site work for each definable feature of the construction work as follows:

1.8.1 Preparatory Phase

Document the results of the preparatory phase actions by separate minutes prepared by the QC Manager and attach to the daily CQC report. Instruct applicable workers as to the acceptable level of workmanship required to meet Contract specifications.

Notify the Contracting Officer at least 2 business days in advance of each preparatory phase meeting. The meeting will be conducted by the QC Manager and attended by the QC Specialists, the Project Superintendent, the CxC, the Special Inspector, the Special Inspector of Record, and the foreman responsible for the DFOW. When the DFOW will be accomplished by a subcontractor, that subcontractor's foreman must attend the preparatory phase meeting. This phase is performed prior to beginning work on each definable feature of work, after all required plans/documents/materials are approved/accepted, and after copies are at the work site. Perform the following prior to beginning work on each DFOW:

a. Review each paragraph of the applicable specification sections, reference codes, and standards. Make available during the prepatory inspection a copy of those sections of referenced codes and standards applicable to that portion of the work to be accomplished in the field. Maintain and make available in the field for use by Government personnel until final acceptance of the work.

b. Review the Contract drawings.

c. Verify that field measurements are as indicated on construction or shop drawings or both before confirming product orders, to minimize waste due to excessive materials.

d. Verify that appropriate shop drawings and submittals for materials and equipment have been submitted and approved. Verify receipt of approved factory test results, when required.

e. Review the testing plan and ensure that provisions have been made to provide the required QC testing.

f. Examine the work area to ensure that the required preliminary work has been completed and complies with the Contract and ensure any deficiencies/rework items in the preliminary work have been corrected and confirmed by the Contracting Officer.

g. Review coordination of product/material delivery to designated prepared areas to execute the work.

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h. Examine the required materials, equipment and sample work to ensure that they are on hand and conform to the approved shop drawings and submitted data and are properly stored.

i. Check to assure that all materials and equipment have been tested, submitted, and approved.

j. Discuss specific controls to be used, construction methods, construction tolerances, workmanship standards, and the approach that will be used to provide quality construction by planning ahead and identifying potential problems for each DFOW. Ensure any portion of the plan requiring separate Contracting Officer acceptance has been approved.

k. Review the APP and appropriate Activity Hazard Analysis (AHA) to ensure that applicable safety requirements are met, and that required Safety Data Sheets (SDS) are submitted.

l. Review the Cx requirements in accordance with Section 01 91 00.15 BUILDING COMMISSIONING and ensure all preliminary work items have been completed and documented.

m. Discussion of procedures for controlling quality of the work including repetitive deficiencies. Document construction tolerances and workmanship standards for that feature of work.

n. Discuss schedule and execution of the initial control phase and confirmation or construction quality compliance.

o. Review Special Inspections required by Section 01 45 35 SPECIAL INSPECTION, the Statement of Special Inspections and the Schedule of Special Inspections.

1.8.2 Initial Phase

Notify the Contracting Officer at least 2 business days in advance of each initial phase. When construction crews are ready to start work on a DFOW, conduct the initial phase with the QC Specialists, the Project Superintendent, the Special Inspector, the Special Inspector of Record, and the foreman responsible for that DFOW. Observe the initial segment of the DFOW to ensure that the work complies with Contract requirements.

Document the results of the initial phase in the daily CQC Report and in the Initial Phase Checklist. Repeat the initial phase for each new crew to work on-site when acceptable levels of specified quality are not being met. Indicate the exact location of initial phase for definable feature of work for future reference and comparison with follow-up phases.

Perform the following for each DFOW:

a. Check work to ensure that it is in full compliance with Contract requirements. Review minutes of the preparatory meeting.

b. Verify adequacy of controls to ensure full Contract compliance.

Verify required control inspection and testing comply with the Contract.

c. Establish level of workmanship and verify that it meets the minimum

SECTION 01 45 00 Page 18 acceptable workmanship standards. Compare with required sample panels as appropriate.

d. Resolve any workmanship issues.

e. Ensure that testing is performed by the approved laboratory.

f. Check work procedures for compliance with the APP and the appropriate AHA to ensure that applicable safety requirements are met.

g. Review project specific work plans (i.e., Cx, HAZMAT Abatement, Stormwater Management) to ensure all preparatory work items have been completed and documented.

h. Coordinate scheduled work with Special Inspections required by Section 01 45 35 SPECIAL INSPECTIONS, the Statement of Special Inspections and the Schedule of Special Inspections.

1.8.3 Follow-Up Phase

Perform the following for on-going DFOW daily, or more frequently as necessary, until the completion of each DFOW. The Final Follow-Up for any DFOW will clearly note in the daily report the DFOW is completed, and all deficiencies/rework items have been completed in accordance with the paragraph DEFICIENCY/REWORK ITEMS LIST. Each DFOW that has completed the Initial Phase and has not completed the Final Follow-up must be included on each daily report. If no work was performed on that DFOW for the period of that daily report, it must be so noted. Document all Follow-Up activities for DFOWs in the daily CQC Report:

a. Ensure the work including control testing complies with Contract requirements until completion of that particular work feature. Record checks in the CQC documentation.

b. Maintain the quality of workmanship required.

c. Ensure that testing is performed by the approved laboratory.

d. Ensure that deficiencies/rework items are being corrected. Conduct final follow-up checks and correct all deficiencies prior to the start of additional features of work which may be affected by the deficient work.

e. Do not build upon nor conceal non-conforming work.

f. Assure manufacturers' representatives have performed necessary inspections if required and perform safety inspections.

g. Review the Cx requirements in accordance with Section 01 91 00.15

BUILDING COMMISSIONING.

h. Coordinate scheduled work with Special Inspections required by Section 01 45 35 SPECIAL INSPECTIONS, the Statement of Special Inspections and the Schedule of Special Inspections.

1.8.4 Additional Preparatory and Initial Phases

Conduct additional preparatory and initial phases on the same DFOW if the

SECTION 01 45 00 Page 19 quality of on-going work is unacceptable, if there are changes in the applicable QC organization, if there are changes in the on-site production supervision or work crew, if work on a DFOW has not started within 45 days of the initial preparatory meeting or has resumed after 45 days of inactivity, or if other problems develop.

1.8.5 Notification of Three Phases of Control for Off-Site Work

Notify…