S06 - Amendment 0007 - ATT 1 - TechQuestionsVAresponses Partial 4 - Huntington EHRM IU.pdf

TECHNICAL QUESTIONS AND SOLICITATION #: 36C77626R0025

RESPONSES TRACKING SHEET PROJECT TITLE: EHRM Construct Infrastructure Upgrade – Huntington, WV

# CONTRACTOR QUESTION VA RESPONSE

1 Please provide location for the crane and material staging for construction of the new data center and tower additions

Please see attached hoist locations

2 Reference Drawing S-001Foundations:

a. Please provide the Geotechnical Reports referenced in the notes.

Please see geotechnical report with addendum set.

3 Specification: 02 82 13.19 Topic: Environmental Reports & Scope Specifications were provided for Asbestos Abatement and shown as roughly 100 square feet of floor tile and mastic. Can the environmental reports be provided to indicate locations?

Please see provided report for the testing results. If questionable material is found during construction contractors must notify the station and test suspected materials.

4 Sheet: S-001 Specification: 31 20 11 Topic: Geotechnical report Structural general notes refer to the geotechnical report for over-excavation of the MCR foundations, please provide the report.

Please see geotechnical report with addendum set.

5 Sheet: M-Sheets Specification: 23 09 23 Topic: BAS Specifications state that the existing control systems are Automated Logic, JCI Metasys (Buildings 2 and 4), and JCI Facility Explorer (Building 30).

Please confirm that Automated Logic is the control system for the remaining buildings.

Johnson Controls JCI

6 Sheet: T-Sheets Specification: 28 23 00 Topic: Surveillance head-end capacity Please confirm that the Surveillance head-ends will have enough capacity to add additional cameras.

New panels are indicated if needed in drawings.

7 Sheet: T-Sheets Specification: 28 23 00 Topic: Surveillance licenses Please clarify if additional licenses will be needed for additional cameras.

See drawings for new cameras.

8 Sheet: 01SA-100B; 1/A-604 Topic: Wire mesh partitions / security screens Please provide specifications for wire-mesh partitions & security screens shown on 01SA-100B and 1/A-604.

AE clarifies that wire mesh partitions are existing. AE clarifies that contractor is to relocate existing cage access doors and no new construction is needed. Detail 1/A-604 does not apply here and is for securing existing windows in TRs.

9 Sheet: CU301-CU307; CU501 Specification: 26 05 41 Topic: Joint ductbank detail A detail for a joint communications ductbank was provided but not called out on the fiber utility plans, please clarify if this detail is used anywhere.

Detail provided for reference. See site fiber optic distribution sheets for duct bank types.

10 Sheet: 01AS100G-01AS105 Specification: 01 00 00 Topic: Constructability of Tower 1, Tower 4 & MCR TR Tower 1, 4 & MCR are not accessible for many trades through typical means (due to being in enclosed courtyards), so a tower crane will most likely be the only feasible method used to construct them - please identify acceptable locations and any restrictions for tower cranes.

See attached potential lift locations. Final location and type to be determined by contractor and approved by COR. The provided sketch is for reference.

11 Sheet: 01AS100G-01AS105 Specification: 01 00 00 Topic: Constructability of Tower 1, Tower 4 & MCR Please also provide a logistics plan for potential tower cranes

Logistics plan to be determined by contractor

12 Sheet: CU301 - CU307 Specification: 26 05 41 Topic: Handholes/Vaults Are manholes/vaults required for OSP fiber? Civil communications plans show two different sized handholes per the legend, but details were only provided for handholes and not for manholes/vaults. Please provide details & sizing if required.

See civil plan for requirements

13 Sheet: CS100 Specification: 01 00 00 Topic: Contractor parking Will parking be available for contractor use?

COR to provide approved parking based off site conditions at award and adjacent projects. Parking will be limited

14 Specification: 01 00 00 Topic: Phasing Are there any phasing constraints? Can any phases run concurrently?

see updated general conditions specification for phasing recommendations. Contractor to provide a construction schedule with concurrent work proposals for approval.

15 Basis of bid for sequencing:

Please confirm the required basis of bid for project sequencing, including whether bidders shall assume strict adherence to the B-side then A-side sequence for all areas or whether concurrent work, overlapping phases, or alternate sequencing approaches may be included in the base bid.

Please refer to the updated phasing provided in the general specification. Contractor can present a separate sequence, however hospital operations must not be impacted so the phased cutover sequence will be required.

16 Bid basis if sequencing requirements change after award:

If the Government establishes a bid basis for sequencing, please confirm whether any later owner-directed sequencing restriction or non-concurrent work limitation that differs from that stated bid basis will be issued by written contract modification.

Please refer to the updated phasing provided in the general specification. Contractor can present a separate sequence, however hospital operations must not be impacted so the phased cutover sequence will be required.

17 TR Tower 2 ICRA class and barrier requirements:

Please confirm the governing ICRA class and the exact temporary barrier, door, smoke control, and partition performance requirements applicable to TR Tower 2 so bidders can accurately price temporary construction separation.

AE clarifies that ICRA class requiresments is stated in 01 32 26 Safety Requirements.

18 Exact asbestos locations, coring, and pathway Impact:

Please identify the exact room numbers, demolition zones, coring areas, pathway routes, and affected substrates where asbestos-containing materials are known, suspected, or assumed so bidders can accurately price abatement, protection, sequencing, and restoration impacts.

Please see provided report for the testing results. If questionable material is found during construction contractors must notify the station and test suspected materials.

19 Turnover documentation for commissioned Systems:

Please identify all turnover documentation required for final acceptance of commissioned systems, including checklists, startup reports, test reports, as-builts, O&M data, training records, and deficiency closeout documentation.

See specifications for commissioning requirements.

20 Bid basis for unshown underground conflicts:

Please identify how the Government intends bidders to treat unshown underground utilities, abandoned lines, structures, rock, or other subsurface conflicts that require rerouting, redesign, additional excavation, shoring, restoration, or delay beyond the depicted conditions

Known utilities are indicated. Contractor to perform proper surveys per the specifications prior to all underground utility work.

21 Reliance on feeder capacity:

Please confirm that bidders may rely on the depicted feeder capacity, available source capacity, and distribution assumptions shown in the contract documents without performing additional pre-bid shutdowns, load testing, or destructive investigation.

Contract drawings are up to date as of publication.

Contractor must confirm existing conditions once project is awarded.

22 Owner removal of contents at Building 01S basement caged TR area:

Please confirm whether all shelving, stored materials, cage components, and miscellaneous contents in and around new TR BB100B-1S at Building 01S Level 00B will be removed or relocated by the VA before construction begins, or whether such work is included in the contractor’s base bid scope.

Station will remove government owned equipment prior to construction start.

23 Responsibility for relocated cage access at Building 01S:

Please confirm the final responsible trade and complete scope for the relocated cage access shown at the new Building 01S basement telecom room area, including demolition, framing, door or gate work, hardware, and final restoration.

Contractor is responsible for the relocation of the existing cage access as noted in contract documents.

24 Courtyard and enclosed work area access — overall bid basis confirmation:

The enclosed courtyard, existing data center demolition area, and telecom tower work zones present severely constrained access conditions with no direct grade-level vehicle or equipment entry. Please confirm the overall bid basis bidders are to use for accessing these areas, including the intended primary means of entry for personnel, equipment, materials, and demolition debris.

Final route approval for entry,equipment movement and debris to be determined at award based off hospital operations.

25 Crane and hoist setup locations for courtyard and tower work:

Please identify the exact locations on campus where cranes, hoists, or other lifting equipment may be set up to service the enclosed courtyard data center work and the telecom tower work, including any approved setup pads, parking areas, or temporary work zones.

See attached lift depiction for potential lift locations.

26 Access routes for lifting equipment:

Please identify the approved access routes for cranes, hoists, forklifts, and other lifting or rigging equipment required to serve the enclosed courtyard data center work and telecom tower work, including any route width, turning radius, grade, or pavement restrictions

Routes and infill times to be approved by COR once a selection is made by the contractor for lift rig and equipment.

27 Outrigger and ground-bearing limitations:

Please identify the allowable outrigger locations, ground-bearing assumptions, and any structural or geotechnical limitations that govern crane or other lifting-equipment operations serving the courtyard and tower work areas.

See attached lift depiction for potential lift locations.

Contractor will have to verify conditions for contractor selected assembly. Alterations to site may be approved, but contractor will be responsible for restoring location.

28 Lift path restrictions over occupied areas:

Please identify all restrictions applicable to lift paths serving the courtyard and tower work, including any prohibited boom positions, suspended-load paths, clearance limitations, or other restrictions associated with adjacent occupied buildings and pedestrian routes.

Lift restrictions will be coordinated through the COR based off final crane location and hospital operations

29 Working-hour restrictions for lifting operations:

Please identify any working-hour restrictions that apply specifically to crane, hoist, and rigging operations serving the enclosed courtyard data center and telecom tower work areas, including any off-hours requirements or blackout periods.

Material lifts and structural member lifts will likely require off hour operations to minimize hospital operational impacts.

30 Temporary removal of obstacles for access:

Please confirm whether temporary removal of fences, doors, windows, walls, roofing elements, or other obstructions needed to gain workable access for lifting or installation is permitted under this contract, and identify who is responsible for design, protection, and restoration of those temporary access modifications.

Contractor to provide plan to COR for approval.

Contractor will be responsible to restore impacted areas to as was condition.

31 Intended access method for courtyard work:

Please clarify the intended means of access for demolition, excavation, foundations, material delivery, equipment placement, and installation within the enclosed courtyard and new data center or MCR work area.

Contractor means and methods. The government would assume primary means of access will be lift operations.

32 Government bid assumption for courtyard access Method:

For bidding purposes, please identify whether the Government intends the courtyard data center or MCR work to be performed primarily by crane or hoist from above, by hand carry through adjacent occupied spaces, through temporary wall, window, or roof openings, or by another specific means.

Contractor means and methods. The government would assume primary means of access will be lift operations.

33 Staging areas for courtyard and tower work:

Please identify the exact staging areas that bidders may rely upon for the enclosed courtyard data center or MCR work and the telecom tower work, including any restrictions on duration of use or material type.

Staging areas will be determined by work location and on site conditions. Areas will be approved and coordinated through the COR.

34 Laydown and stockpile areas for courtyard and tower work:

Please identify the exact laydown and stockpile areas bidders may rely upon for the enclosed courtyard data center or MCR work and telecom tower work, including any size limits, security restrictions, and turnover requirements for those areas.

Staging areas will be determined by work location and on site conditions. Areas will be approved and coordinated through the COR.

35 Dumpster and temporary storage areas for courtyard and tower work:

Please identify the exact dumpster, transfer bin, temporary storage, and material holding areas bidders may rely upon for the enclosed courtyard data center or MCR work and tower work.

Staging areas will be determined by work location and on site conditions. Areas will be approved and coordinated through the COR.

36 Demolition debris removal sequence from courtyard and tower work:

Please clarify the required demolition debris removal sequence for work occurring in the enclosed courtyard and telecom tower areas, including whether debris must be removed continuously, daily, or at defined milestones.

Debris will be removed as needed to avoid operational impact, this will likely shift throughout construction based off the rate at which debris and waste is created.

37 Demolition debris haul method from courtyard and tower work:

Please clarify the required haul method for demolition debris generated in the enclosed courtyard and telecom tower areas, including whether debris may be lowered by crane, moved by carts through occupied areas, handled through temporary openings, or by other approved means.

Means and Methods of removal will be approved by the COR, as this will likely shift as work progresses and waste streams change. This will likely be a combination of cart removal and hoist removal.

38 Daily off-site removal versus temporary accumulation of demolition debris:

Please confirm whether bidders must assume that demolition debris from the courtyard and tower work must be removed from the Medical Center daily, or whether temporary on-site accumulation, intermediate transfer bins, or designated staging points will be permitted

Debris will be removed as needed to avoid operational impact, this will likely shift throughout construction based off the rate at which debris and waste is created.

39 Waste separation method in constrained courtyard and tower areas:

Please clarify how the required waste-stream separation and recycling procedures are intended to be accomplished for the courtyard and tower work where access and laydown are highly constrained and normal separation areas may not be available.

Contractors means and methods will be coordinated with the station pending station availability of space at time of construction.

40 Temporary roll-off containers:

Please confirm whether the Government will permit temporary roll-off containers to support debris handling for the courtyard data center or MCR work and tower work, and if permitted, identify the allowable locations and duration limits.

Contractors means and methods will be coordinated with the station pending station availability of space at time of construction.

41 Transfer bins and staged waste handling:

Please confirm whether the Government will permit transfer bins or staged waste handling outside the immediate work footprint for courtyard and tower demolition and construction activities.

Contractors means and methods will be coordinated with the station pending station availability of space at time of construction.

42 Crane setup and parking positions:

Please identify the acceptable crane setup locations and truck crane parking positions that bidders may rely upon for servicing the enclosed courtyard data center or MCR work and tower work.

Please see potential crane locations in included PDF.

43 Crane outrigger zones:

Please identify the acceptable outrigger zones that bidders may rely upon for crane operations serving the courtyard and tower work, including any areas that are prohibited due to utilities, paving, structural concerns, or operational constraints

Please see potential crane locations in included PDF

44 Permissible lift paths for courtyard and tower work:

Please identify the permissible lift paths that bidders may rely upon for crane operations serving the courtyard and tower work, including any required clearances, restricted areas, or mandated approach directions.

Lift paths and clearances will be finalized with station at time of final hoist selection.

45 Areas unavailable for crane setup:

Please identify all campus areas that are unavailable for crane setup or crane travel due to underground utilities, paving limitations, fire lanes, patient circulation, employee circulation, emergency access, security restrictions, or other operational limitations

Please see potential crane locations in included PDF

46 Tower crane allowance:

Please confirm whether bidders may assume use of a tower crane for the enclosed courtyard data center or MCR work and telecom tower work under this contract.

Contractor to determine appropriate hoist method, hoist plan and method to be approved by COR prior to mobilization.

47 Tower crane parameters if allowed:

If tower cranes are allowable, please identify the permissible tower crane locations, duration limits, tie-in restrictions, erection and dismantling access, swing limitations, and any owner operational restrictions associated with tower crane use on this campus.

Please see potential crane locations in included PDF

48 Tower crane pad and foundation responsibility:

If tower cranes are allowable, please confirm whether the tower crane pad, foundation, associated engineering, and restoration are to be designed and provided by the contractor as part of the base bid.

Any impact to site will be responsibility of the contractor.

This must be included in the lift plan.

49 Bid basis if tower cranes are not allowed:

If tower cranes are not allowable, please identify the required bid basis for all lifting, rigging, demolition debris removal, and material installation into and out of the enclosed courtyard and tower work zones.

Contractor to determine appropriate hoist method, hoist plan and method to be approved by COR prior to mobilization.

50 Critical lift plan review duration:

Please confirm whether all critical lift plans associated with courtyard and tower work require a full 14 day advance submittal and review period, and identify whether any longer review duration should be assumed for certain lift types or campus conditions.

Critical lift plans will require the 14 day submittal, however contractor can submit earlier.

51 Additional approvals for crane mobilization:

Please identify all additional approvals required for crane mobilization, erection, operation, and demobilization, including approvals from VA Police, COR, Resident Engineer, campus operations, safety, infection control, or any other VA authority.

Government Project Manager and COR will coordinate approvals for hoist operations.

52 Additional approvals for closures or boom swing Operations:

Please identify all additional approvals required for temporary road closures, sidewalk closures, restricted pedestrian routing, parking impacts, or boom swing over adjacent areas related to courtyard and tower construction.

Government Project Manager and COR will coordinate approvals for hoist operations.

53 Approved inbound material-handling routes:

Please identify the approved material-handling routes for inbound materials serving the enclosed courtyard data center or MCR area and telecom tower work areas, including permitted delivery approach, unloading points, and final transfer routes.

Material handling routes will be approved by the station in advance of delivery due to coordination with project site work, as well as adjacent projects.

54 Approved outbound debris routes:

Please identify the approved routes for outbound demolition debris serving the enclosed courtyard data center or MCR area and telecom tower work areas, including any prohibited corridors, entrances, sidewalks, or support areas.

Material handling routes will be approved by the station in advance of delivery due to coordination with project site work, as well as adjacent projects.

55 Delivery windows for courtyard and tower work:

Please identify the permitted delivery windows and receiving restrictions that apply to materials, equipment, and debris handling for the enclosed courtyard data center or MCR area and the tower work areas.

Material handling routes will be approved by the station in advance of delivery due to coordination with project site work, as well as adjacent projects.

56 Restrictions on crossings and traffic interfaces:

Please identify all restrictions on crossing sidewalks, entries, parking areas, service drives, fire lanes, or other campus circulation paths for material-handling operations associated with courtyard and tower construction.

Material handling routes will be approved by the station in advance of delivery due to coordination with project site work, as well as adjacent projects.

57 Demolition, vibration, and noise restrictions around courtyard and tower work:

Please identify all demolition, vibration, and noise restrictions that apply to work in and around the enclosed courtyard data center or MCR area and telecom tower work areas, including any prohibited work periods and adjacent sensitive spaces.

Noise restrictions and vibration restrictions will be coordinated work activities through the COR

58 Dust control and temporary closure restrictions around courtyard and tower work:

Please identify all dust-control requirements, temporary closure restrictions, and operational limitations that apply to the enclosed courtyard data center or MCR area and telecom tower work areas, including any special restrictions tied to adjacent occupied functions.

See ICRA requirements for control measures.

59 Lifting activity restrictions around courtyard and tower work:

Please identify all operational restrictions that govern crane, hoist, or rigging activity in and around the enclosed courtyard data center or MCR area and telecom tower work zones, including restrictions tied to occupied areas or adjacent operations.

Lift restrictions will be coordinated through the COR based off final crane location and hospital operations

60 Blackout dates and prohibited hours:

Please identify any blackout dates, prohibited work hours, or other owner operational restrictions that will affect demolition, lifting, delivery, or installation activities in the courtyard and tower work areas.

Material handling routes will be approved by the station in advance of delivery due to corrdination with project site work, as well as adjacent projects.

61 Temporary enlargement or removal of existing openings for courtyard and tower access:

Please confirm whether any existing windows, walls, roofs, doors, or other envelope elements may be temporarily removed or enlarged to create workable construction access for demolition and new work in the enclosed courtyard and telecom tower areas.

Contractor to assume no removal or enlargement at this time. Contractor may propose changes to COR for approval.

62 SWPPP, Environmental Protection Plan, and permit approval sequence:

Please confirm the required sequence and timing for submitting and obtaining approval of the Environmental Protection Plan, Sediment and Water Pollution Prevention Plan, and any other erosion- or stormwater-related permits or notices before site disturbance begins. Please also confirm whether any clearing, trenching, potholing, stockpiling, or other site-disturbing work may begin before those documents are reviewed and approved.

Contractor to submit required environmental plan per the specifications.

63 Geotechnical observation, testing, and hold-point Requirements:

Please identify all required geotechnical observation, inspection, and testing hold points associated with tower and MCR foundation work, including bedrock verification, proof-rolling, compaction testing, micropile load testing, drilled shaft inspection, and any required presence of a qualified geotechnical engineer before concrete placement.

See specification 01 45 35

64 Rock excavation and concrete overexcavation bid Basis:

Please clarify what quantity of rock excavation, bedrock verification, and concrete overexcavation/backfill is to be included in the base bid for MCR and tower foundations. Specifically, should bidders include full-depth excavation to bedrock at all locations, including removal of large rock fragments and boulders, and associated concrete backfill to design footing elevation where required, along with any cure-time impacts, or is a defined allowance or assumed quantity to be used

See civil and structural drawings for bid basis of excavation.

65 Limited-access backfill and flowable fill bid basis:

Please confirm the required bid basis for backfilling in limited-access areas around towers, manholes, junction boxes, curb inlets, and utility trenches. The geotechnical report notes that limited spaces may require 4- to 6-inch lifts, systematic compaction verification, and that alternate materials such as flowable fill should be considered in extremely tight spaces.

Please identify the specific locations where the Government expects limited-access backfill conditions and confirm whether bidders are to include flowable fill at those locations or may assume conventional compacted structural backfill throughout. Please also confirm that any direction after award to use flowable fill at locations not identified prior to bid, or any backfill method change required by field conditions not depicted in the contract documents, will be treated as a change to the contract entitling the contractor to an equitable adjustment for resulting cost and time impacts.

Changes to bid conditions and unforseen conditions will be addressed through the contracting officer.

66 Soil stockpile and spoil area erosion protection:

Please identify the approved soil stockpile areas, spoil areas, borrow areas, and material staging areas that bidders may rely upon, and please identify the required perimeter protection, cover, stabilization, and restoration measures for each such area.

The civil sheets show a soil stockpile area and the environmental specs require control of borrow and spoil areas to prevent erosion and sediment transport.

Soil stockpiles and storage will be coordinated through the COR based off availability of space and locations.

Work location, and adjacent conditions will be considered.

67 Mountainside slope stabilization requirements:

Please confirm the required erosion and slope stabilization measures along the mountainside duct bank route, including whether bidders must assume continuous or intermittent use of fiber rolls, wattles, compost filter socks, gravel bags, or other slope protection, and identify the spacing, contour placement, and trigger conditions for installing additional slope measures where grades steepen or runoff concentrates.

The fiber duct bank route from the upper to the lower campus has been updated. See updates on the overal civil site plan sheet CS100.

Standard erosion control measures are anticipated for this project, see notes and details on civil sheets. Any additional environmental measures are the responsibility of the contractor based on means and methods of construction. Any contract matters should be addressed by the COR.

68 Haul-route tracking control and daily pavement cleaning bid basis:

Please confirm the required bid basis for mud tracking control, haul-route stabilization, street sweeping, wheel cleaning, and daily pavement cleaning associated with trenching, stockpiling, and material haul operations. The civil sheets require the contractor to clean dirt, mud, and debris from paved streets adjacent to the site at the close of each construction day

Contractor to bid on contractor document requirements.

69 Erosion-control inspection staffing and Recordkeeping:

Please identify the minimum inspection, documentation, and staffing requirements bidders must carry for erosion and sediment control compliance, including daily inspections, post-storm inspections, monthly written reviews, record retention, and any required qualifications of the person performing those inspections. Please also identify whether those records must be submitted to the COR on a regular basis or only maintained on site.

The erosion and sediment control notes and details are provided on the civil plans. Contractor to follow all applicable local, state, and federal requirements for the project.

70 Final stabilization acceptance and BMP removal:

Please define the criteria the Government will use to determine that an area is stabilized and eligible for removal of temporary erosion and sediment control measures, including vegetation establishment, surface restoration, pavement restoration, or final drainage completion.

Please also identify who will make that acceptance decision and whether temporary BMPs must remain in place until the entire project is complete or may be removed by area.

The Station will inspect and approve restorations and removal of temperary controls.

71 Downstream drainage feature protection and Monitoring:

The civil notes require perimeter protection for existing drainage channels near or adjacent to the project site and require that no sedimentladen water enter drainage systems, natural water courses, or haul routes. Please identify the specific downstream drainage features, channels, storm systems, or sensitive areas that the contractor is expected to monitor and protect, and clarify whether any special sampling, photo documentation, or downstream cleanup requirements are part of the base bid.

See specifications for temporary environmental controls.

72 Water quality monitoring and discharge sampling Compliance:

Please confirm all water quality monitoring, sampling, testing, and discharge compliance requirements applicable to dewatering discharge, site runoff, and any other construction-related water discharge associated with this project.

See specifications for temporary environmental controls.

73 Site restoration standards for disturbed vegetation and landscaped areas:

Please confirm the required restoration standards for all disturbed vegetation, turf, landscaping, and planted areas affected by underground utility installation, tower foundation construction, duct bank construction, and access road or staging area use. Please identify the required seed mix or sod specification, soil preparation requirements, establishment period, and the acceptance criteria the Government will use to determine that site restoration is complete and satisfactory.

Contractor will be responsible for restoration of impacted vegetation.

74 Temporary tree and vegetation protection Requirements:

Please confirm the required temporary tree and vegetation protection measures for existing trees, shrubs, and planted areas that are within or adjacent to the construction work zones, including the required protection zone radius, fencing or barrier type, root zone restrictions, and compaction prevention requirements. Please also identify the contractual treatment for any existing tree or vegetation damage caused by construction activities and the required replacement or compensation standard.

Contractor will be responsible for restoration of impacted vegetation.

75 Owner responsibility for system cutover and transition planning:

Please confirm whether the VA, local OIT, and/or National OIT will develop the formal system cutover and transition plan for this project covering phased migration from existing TRs and the existing data center to the new TR towers and new data center, or whether the contractor is expected to develop that plan as part of the base bid.

Contractor will coordinate and work with station OI&T and national OIT for cutover movement of networked equipment.

76 Owner responsibility for stakeholder outage coordination during cutovers:

Please confirm whether the VA, local OIT, and/or National OIT will be responsible for coordinating end-user and stakeholder outage notifications, pre-transition meetings, outage approvals, and service interruption communications during network cutovers, or whether bidders are to include that coordination effort in the contractor’s base bid scope.

Outages will be coordinated through the COR for notifications and approval of outages.

77 VA-furnished temporary network equipment for phased cutovers:

Telecom details indicate that network switches are VA provided and contractor installed. Please confirm whether the VA will provide any additional temporary network equipment, including switches, routers, UPS units, patching equipment, or other active hardware, necessary to maintain network connectivity during phased cutovers from existing TRs and the existing data center to the new TR towers and new data center.

Contractor to assume 10 available switches to assist in TR cutovers.

78 Downtime basis if temporary network equipment is limited:

If the VA will not provide sufficient temporary or additional network equipment to maintain full network connectivity throughout phased cutovers, please identify the maximum downtime bidders may carry as the bid basis for each WAO, TR, floor, building section, or cutover event.

Number of TRs to be cut over at any time will be dictated by the availability of network switches. Downtime of network must be minized throughout the project.

79 Existing fire alarm manufacturer and platform Identification:

Please identify the existing fire alarm manufacturer and platform serving each building and area affected by this contract, including the existing Building 1 fire alarm system that must interface with the new data center clean agent and fire alarm work, so bidders can accurately price compatible shop drawings, programming, testing, and field coordination.

Edwards EST 4 equipment for the system

80 Existing fire alarm maintenance or separateproject Coordination:

Please identify whether there is an existing fire alarm service or maintenance contractor, or a separately awarded fire alarm project, that the contractor will be required to coordinate with for modifications, tie-ins, programming, testing, or acceptance of the fire alarm work under this contract.

Edwards EST 4 equipment for the system

81 Existing telecom as-builts and bid reliance for backbone tie-ins:

For existing telecommunications backbone tie-ins, please confirm whether the VA will provide existing telecom as-builts, riser information, or pathway records for existing TRs, ERs, MCR spaces, backbone conduits, and interbuilding telecom connections, and whether bidders may rely on those records as the bid basis or must treat them as informational only.

Please see contract drawings for pertinent as built conditions. As-builts of existing systems are limited

82 Treatment of deeper-than-depicted MCR bearing Conditions:

If suitable bearing or bedrock for the MCR footing is encountered deeper than the depicted 2 feet 6 inch bid- basis depth, please confirm whether the additional excavation, concrete backfill, redesign, or other added work will be treated as additional work after award rather than included in the base bid

Unforseen conditions will be addressed by the contracting officer at time of identification.

83 Contractor responsibility for moving furniture and restoring powered work areas:

Please confirm whether the contractor is required to move, relocate, store, protect, and replace owner furniture, workstations, shelving, or similar contents, and separately confirm whether the contractor is required to disconnect and reconnect plug-in power or owner equipment in order to perform the work in affected rooms and areas.

Station will coordinate for removal of station owned furniture and equipment as needed.

84 Existing building management system manufacturer and service-contractor information:

Please identify the existing building management system manufacturer, controls platform, and current service or maintenance contractor for each affected building or system requiring controls tie-in, modification, startup, integration, or acceptance under this contract.

JCI

85 Temporary utility availability at approved laydown or staging area:

Please identify the approved contractor laydown and staging area or areas and confirm what temporary utilities, if any, the contractor may rely upon at those areas, including temporary power, water, sewer, lighting, and drainage.

Please see previous RFIs.

86 Existing security system manufacturer and service-contractor information:

Please identify the existing security or access-control system manufacturer, platform, and current service or maintenance contractor for each affected building or system requiring security tie-in, programming, testing, or acceptance under this contract.

Currently S-com electronic speacialty- cameras are currently avigilon

87 CPM schedule software approval and required Program:

Please confirm the required CPM scheduling software for this project, including whether a specific program or version must be used and whether the contractor must engage an outside scheduling consultant whose qualifications must be submitted within 10 calendar days of bid acceptance.

CPM must meet specification requirements located in 01 32 16.15

88 CPM schedule software approval and required Program:

Please also confirm whether the Government must approve the proposed scheduling software before the contractor may begin developing the baseline schedule, and identify the number of calendar days the Government will require to review and approve or reject the proposed software.

CPM must meet specification requirements located in 01 32 16.15

89 CPM schedule format, content, and native file submission requirements:

Please confirm the required format and content of the interim schedule, the baseline schedule, and each monthly update, including whether the Government will require the contractor to submit the native editable model file with each submission.

CPM must meet specification requirements located in 01 32 16.15

90 CPM schedule format, content, and native file submission requirements:

Please also confirm whether the Government will require electronic file submission in a specific format such as PDM or XER, and identify any minimum activity-level data requirements including activity ID, description, duration, early start, early finish, late start, late finish, total float, and budget amount.

CPM must meet specification requirements located in 01 32 16.15

91 Schedule update frequency, review period, and field work during review:

Please confirm the required frequency of schedule updates, the number of calendar days the Government requires to review and approve or reject each schedule submission including the baseline and each monthly update, and whether field work may proceed during the Government's review period or must be suspended pending schedule approval.

CPM must meet and be updated per the specification requirements located in 01 32 16.15

92 Schedule update frequency, review period, and field work during review:

Please also confirm the required process and timeline if the Government rejects a submitted schedule, including the number of calendar days the contractor has to resubmit a corrected schedule.

CPM must meet and be updated per the specification requirements located in 01 32 16.15

93 Government review period for schedule submittals:

Please confirm the Government's review and approval period for the interim schedule, the complete project schedule, and each monthly schedule update, including the number of calendar days bidders are to assume for each review cycle and whether work in the field may proceed during the Government's review period or must be suspended pending schedule approval.

Reviews will be performed as a submittal and meet submittal timelines for review

94 Shop drawing and submittal review period bid Basis:

Section 01 33 23 requires shop drawings, product data, and samples to be submitted in advance of ordering or installation. Please confirm the number of calendar days bidders are to assume for each Government review cycle for shop drawings, product data, and samples, the number of re-review cycles to include in the base bid, and whether a submittal log and schedule must be submitted at the pre-construction conference or within a defined number of days after Notice to Proceed.

Please see specification 01 33 23 for shop drawings and submital requirements and review periods.

95 Environmental Protection Plan requirement and Timing:

Section 01 57 19 requires temporary environmental controls.

Please confirm whether a formal Environmental Protection Plan separate from the SWPPP is required as a pre-construction submittal on this project, the required content and format of that plan, and whether any sitedisturbing work may begin before the EPP is reviewed and approved by the Contracting Officer.

The erosion and sediment control notes and details are provided on the civil plans. Contractor to follow all applicable local, state, and federal requirements for the project.

96 Pre-abatement meeting and written order to Proceed:

Section 02 82 13.19 states that no abatement work may begin until the VA's Representative issues a written order to proceed following the pre-abatement meeting. Please confirm the typical lead time from contractor notification of readiness to the VA's issuance of the written order to proceed, so bidders can include the appropriate schedule float and standby time in the base bid sequencing.

Contractor to provide a submital for aproval by the station for pre abatement. This will follow the submital timeline as noted in the specifications.

97 Applied fireproofing requirements and sequencing:

Section 07 81 00 requires applied fireproofing. Please confirm which structural steel members associated with the new MCR addition, telecom towers, and related framing require spray-applied fireproofing, identify the required fire-resistance rating at each location, and confirm the required sequencing of fireproofing application relative to other trades, including whether fireproofing must be applied and inspected before enclosure or other finishes may be installed.

AE confirms that MCR structural steel memberfs are not to be fireproofed. See sheets 01SA-100-01SA-205 for fire rated schedule and elements that require fireproofing.

98 Fire suppression commissioning scope and integrated testing:

Section 21 08 00 requires commissioning of fire suppression systems. Please identify the complete fire suppression commissioning scope for the new data center, MCR addition, and all TR tower rooms, including the required pre-functional checklists, functional performance tests, and integrated fire protection and fire alarm system tests.

Please confirm whether the contractor's fire suppression subcontractor is required to participate in integrated testing with the Division 28 fire alarm trade and identify the required advance notice to the CxA before each test event

See 01 91 00 specification for commissioning requirements and supporting commissioning specicifactions for requirements.

99 Mechanical commissioning scope for data center and tower HVAC:

Section 23 08 00 requires commissioning of mechanical and plumbing systems. Please identify every piece of HVAC equipment and every mechanical system in the new data center, MCR, and TR towers subject to formal functional performance testing and commissioning, including precision cooling units, CRACs, mini-splits, ERVs, condensate systems, and associated controls. Please also confirm the required prefunctional checklist format and the advance notice period to the CxA before each functional performance test.

Please see initial commissioning inspections sheets included in this package.

100 Exterior pavement and site restoration scope:

Sections 32 05 23 and 32 12 16 govern exterior concrete and asphalt paving. Please confirm the extent of exterior pavement and site restoration required after underground utility installation, tower foundation construction, and data center addition work, including whether full-depth pavement replacement or surface-course restoration only is required in each affected area, the required pavement section for restored areas, and whether pavement markings, curbs, and drainage structures disturbed during construction must be restored as part of the base bid.

The exterior asphalt pavement, concrete, and curbs are to be replaced to original condition as noted on the plans.

Pavement markings and drainage structures to be replaced/repaired to function as designed in the existing condition.

101 Weather-delay bid basis for mountainside and outdoor construction:

Please confirm the bid basis bidders are to use for weather-related delay days in the base bid schedule and pricing for the mountainside duct bank, exterior foundations, outdoor civil work, and crane operations at the Huntington campus, including whether the Government will establish an assumed number of weather days by month, season, or calendar quarter.

Please see adjusted fiber routing

102 Vendor Identification:

Please identify the existing fire alarm system manufacturer, panel platform, software version if applicable, and the current local station service, maintenance, programming, or inspection vendor for each building or system affected by this contract. Please also confirm whether that vendor will be required for programming, tie-ins, testing, or final acceptance of the fire alarm work under this project.

Edwards EST 4 equipment for the system

103 Vendor Identification:

Please identify the existing security access detection or intrusion detection system manufacturer, platform, and the current local station vendor or integrator responsible for service, maintenance, programming, and acceptance of that system in the affected buildings. Please also confirm whether that vendor must be used for additions, modifications, programming, or final acceptance of this work.

Currently S-com electronic speacialty- cameras are currently avigilon

104 Vendor Identification:

Please identify the existing video surveillance system manufacturer, camera platform, video management system platform, and the current local station vendor or integrator responsible for service, maintenance, programming, and final acceptance of CCTV work in the affected buildings. Please also confirm whether that vendor must be used for any video surveillance additions, modifications, or system integration under this contract

Currently S-com electronic speacialty- cameras are currently avigilon

105 Vendor Identification:

Please identify the existing Building Automation System / Direct Digital Controls manufacturer, platform, graphics software if applicable, and the current local station vendor or controls contractor responsible for service, maintenance, programming, graphics, and final acceptance of controls work in the affected buildings. Please also confirm whether that vendor must be used for BAS tie-ins, point programming, graphics development, startup, or acceptance under this contract.

JCI

106 Vendor Identification:

Please identify whether there is an existing local station vendor, incumbent integrator, or support contractor responsible for service, maintenance, programming, cutover support, or changes to active network electronics, backbone fiber terminations, switching equipment, or MDF/IDF equipment in the affected buildings. Please also confirm whether the contractor must coordinate with or use that vendor for any cutover, activation, or acceptance activities under this contract.

Contractor to coordinate with VA for migration of telecommummincation equipment (switches and network equipment) Contractor to perform fiber terminations.

107 Vendor Identification:

Please identify the existing precision cooling / CRAC manufacturer, platform, and the current local station vendor or manufacturerauthorized service provider responsible for service, maintenance, startup, and acceptance of computer-room cooling equipment in the affected areas. Please also confirm whether a manufacturer-authorized local vendor must be used for startup, warranty activation, and final acceptance of new precision cooling equipment under this contract.

New CRAC units to be provided under this contract.

108 Vendor Identification:

Please identify the existing UPS manufacturer, platform, and the current local station vendor or manufacturer- authorized service provider responsible for service, maintenance, startup, monitoring, and acceptance of UPS systems affected by this contract.

Please also confirm whether that vendor or another manufacturer-authorized local vendor must be used for startup, testing, and final acceptance of new UPS equipment under this project.

See electrical documents for new UPS requirements.

109 Dedicated Truck Wash System:

Please identify whether any dedicated track-out control or wheel wash system is required as part of the base bid.

Dedicated was systems are not required, contractor is required to meet contract document requirements

110 Water Sampling Frequency:

Please identify the required sampling frequency, discharge limits, required laboratory testing, reporting format and timing, and the responsible party for ensuring all discharges comply with applicable West Virginia NPDES permit and state environmental requirements.

See specifications for temperary environmental controls.