UNSPSC 90111600: Meeting facilities

UNSPSC 90111600 Meeting facilities, a Class code, encompasses venue rental, catering, audio-visual support, and lodging services that state and local governments procure for training conferences, annual meetings, professional development events, and agency-wide gatherings. Recent solicitations show state environmental agencies, workforce commissions, courts, transportation departments, and special-purpose districts routinely outsourcing multi-day conferences to third-party venues rather than hosting in-house, with scopes typically bundling room rental, meals, AV equipment, and sleeping accommodations into all-inclusive or itemized pricing models.

Minnesota agencies dominate recent activity under this code, with the Minnesota Pollution Control Agency, Department of Transportation, Bureau of Criminal Apprehension, Board of Water and Soil Resources, and Office of the Ombuds for Family Child Care Providers posting six opportunities between June and October 2026 for 2026–2028 conferences with 37 to 420 attendees. The Texas Workforce Commission and Texas Veterans Commission have posted at least five separate conference opportunities since May 2026. Other issuing bodies include the Michigan Department of State Bureau of Elections, Massachusetts Probation Service, Delaware Department of Health and Social Services, Administrative Office of the Courts (Maryland), Clay County Board of County Commissioners (Florida), Cuyahoga County Office of Child Support Services (Ohio), Tarrant County College District (Texas), Texas Department of Banking, and Texas Department of Transportation. Representative recent opportunities include the Minnesota Pollution Control Agency's request for conference facilities for a Wastewater Type IV Basic Seminar (RFB, responses due October 21, 2026), the Texas Workforce Commission's 2028–2029 Statewide Conference (RFP, responses due November 20, 2026 at 10:00 a.m. Central Time), and the Minnesota Department of Transportation's 2027 Bridge Workers Safety and Training Workshop (RFP, responses due October 19, 2026). Geographic concentration is highest in Minnesota and Texas, with secondary activity in Michigan, Maryland, Massachusetts, Ohio, Delaware, and Florida. Most recent solicitations specify firm, fixed pricing with no adjustments for attendance shortfalls; mandatory insurance (typically $1–2 million general liability); and submission through state procurement portals rather than email or fax.