UNSPSC 90111602: Videoconferencing facilities

UNSPSC 90111602 Videoconferencing facilities is a Commodity code that state and local governments use to procure conference venue, lodging, and related services — though recent solicitations show the code capturing broader event-facility rental and hospitality services beyond videoconferencing alone. State and local buyers under this code include state workforce commissions, veterans' services agencies, health and human services departments, county child-support offices, university procurement departments, school districts, and special-purpose boards. Texas dominates the recent activity, with the Texas Workforce Commission, Texas Veterans Commission, Texas Department of Banking, and Texas Health and Human Services Commission issuing multiple RFPs and RFQs for multi-day conferences requiring hotel lodging, meeting space, catering, and audio-visual support. The typical scope involves a single contracted venue providing sleeping rooms (50 to 2,100 room-nights depending on event size), general-session ballrooms (100 to 800 capacity), breakout rooms (5 to 24 spaces), full food and beverage service including catering at government per diem rates, parking, and comprehensive audio-visual equipment and labor.

Geographic concentration is heavy in Texas, with secondary activity in Florida. Representative recent opportunities include the Texas Workforce Commission's 2027 Apprenticeship Texas Conference (RFP 3202700013, due July 20, 2026, seeking venue at one of ten Texas locations for a two-and-a-half-day event accommodating 350 general-session attendees and 200 attendee sleeping rooms at two nights); the Texas Veterans Commission's 2027 TVC Annual Conference (RFP 40320271801003, due August 26, 2026, soliciting a single facility within Dallas-Fort Worth, Houston, Galveston, San Antonio, Austin, Corpus Christi, or Bryan/College Station for 700–800 attendees with 2,090 room-nights and 20 breakout rooms); and the Cuyahoga County Office of Child Support Services' 2026 Annual Employers Workshop (Solicitation 7142, due July 29, 2026, seeking a single-day venue in Downtown Cleveland for 50–75 attendees with two breakout rooms, audio-visual support, and catering). Contracts typically run 12 to 36 months with pricing firm and fixed for meeting space and adjustable annually for sleeping rooms tied to GSA per diem rates. Historical awards range from $25,000 to $750,000 depending on scale, with evaluation weighted toward cost (40 percent) and technical approach or qualifications (45 percent combined). No set-asides are prevalent; Buy Texas, service-disabled veteran, and local-preference options appear available but not mandated.