DMH Leadership Retreat Conference

The Missouri Department of Mental Health is requesting bids for conference services for the DMH Leadership Retreat, a two-day event scheduled for October 14–16, 2026, in the Columbia or Jefferson City area, with bids due August 27, 2026 at 2:00 p.m. CDT. Service-Disabled Veteran Business Enterprises may receive three bonus preference points if they meet a 3% participation threshold of total contract value.

The scope includes meeting space accommodations, guest lodging, and meals for approximately 75 attendees. Required facilities are one general session room configured for 50 people, two breakout rooms for 25 people each, 25 standard guest rooms for two nights, and 60 rooms for one night. Meal service must include breakfasts, lunches, dinners, and break refreshments with specified beverages. The Department will provide the conference agenda 30 days prior to the event and will notify the contractor at least 90 days in advance of any additional conferences.

The initial contract period runs October 1, 2026 through September 30, 2027, with the Department holding options to renew for two additional one-year periods under the same terms and conditions. Pricing must be submitted as firm, fixed prices for per-night room rates (king and queen beds), per-person meal rates (plated and buffet breakfasts, lunches, and dinners), per-unit break-service rates, and total prices for meeting space and audio-visual equipment. No state or federal taxes should be included in quoted prices. Evaluation awards points based on cost, with the lowest responsive bid receiving maximum 200 cost points. Payment is made in arrears within 10 business days of invoice receipt via electronic funds transfer. The contractor must enroll in E-Verify, maintain HIPAA Business Associate Agreement safeguards for protected health information, and comply with federal and state debarment, tax compliance, and anti-discrimination certifications.