MnDOT 2026 Managers' Workshop

THIS IS A REQUEST FOR BID (RFB). Email, fax and non-electronic responses will NOT be accepted. All responses must be submitted online through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted. Log in to the Supplier Portal to view this event. You will need to search for Event No. 2000018496 If you need assistance, please contact the SWIFT Vendor Assistance Helpline at 651-201-8100 (choose Option 1, and Option 1 again). PURPOSE: The purpose of this Solicitation is to establish a Contract for the MnDOT 2026 Managers' Workshop on Thursday, October 8, 2026, with approximately 200 attendees. The event must be held within the seven-county Metro Area of the Twin Cities, in a facility that can accommodate meeting space, lodging, meals, audio-visual equipment, audio-visual support, and parking. Lodging up to 45 single-occupancy rooms may be required for early arrivals on Wednesday, October 7, 2026, with flexible check-in support and luggage storage. Detailed specifications are provided in Exhibit C, including Exhibit C - Supplement 1, of the Sample Contract. The number of attendees is an estimate only. The State does not guarantee a minimum number of lodging rooms or meals. The contract prices shall not be adjusted if the number of attendees falls below the estimate. The State reserves the right to award this conference to a facility that is clean, well maintained, provides adequate space, and is located in the State of Minnesota. If a geographic area for the conference is defined, distance will be measured using Google Maps(TM). QUESTIONS: Questions should be emailed to the Solicitation contact by Thursday, July 23, 2026, 2:00 PM, Central Time. Other personnel are not authorized to answer questions regarding this Solicitation. DOCUMENTS: There are four (4) documents attached to this Request for Bid: 1 of 4: MnDOT RFB 2 of 4: MnDOT Attachments A, B, and C - Complete and upload with your solicitation response. 3 \[Partial description. For the full description, log into the [Supplier Portal](https://guest.supplier.systems.state.mn.us/psc/fmssupap/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL).\] **Event ID/Reference Number:** **2000018496** If an Event ID/Reference number appears, this Solicitation Event is being conducted in the SWIFT system. All project documentation and vendor submissions should be completed at the State of Minnesota Supplier portal. Log in to the [Supplier Portal](https://guest.supplier.systems.state.mn.us/psc/fmssupap/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL?&) to view this event. You will need to search for Event ID/Reference Number in the portal. If the Event ID/Reference Number shows "Unknown", then the full description can be found for this event in the State of Minnesota list of solicitations (select the appropriate page): [Goods and Services Solicitation Postings](https://osp.admin.mn.gov/GS-auto) or [Professional and Technical Solicitation Postings](https://osp.admin.mn.gov/PT-auto). You may locate it using the Ref. # that appears above.