Reissue Conf: BCA & ICAC & Human Trafficking

The purpose of this Solicitation is to establish a Contract for Minnesota Bureau of Criminal Apprehension, Reissue Conference: 2026 and 2027 MN Bureau of Criminal Apprehension (BCA) Internet Crimes Against Children (ICAC) and Human Trafficking Investigations. Venue must be located within 35 miles of the Post Office, located at 422 Laurel Street, Brainerd, MN 56401. Dates: November 4-6, 2026 Alternative Dates: November 18-20, 2026 Approximate number of attendees: 300 Lodging is needed for 5 on November 3, 2026, and 300 on November 4-5, 2026. Dates: November 3-5, 2027 Alternative Dates: November 17-19, 2027 Approximate number of attendees: 300 Lodging is needed for 5 on November 2, 2027, and 300 on November 3-4, 2027. The State is requesting one venue to accommodate all aspects of the event, including, but not limited to: A/V equipment, meals, lodging rooms, and meeting room for approximately 300 guests. QUESTIONS/CLARIFICATIONS. Any questions and/or clarifications in regard to the solicitation response must be made in writing to Mai N Lor, Buyer I, via email at Mai.N.Lor@state.mn.us by July 29, 2026, no later than 2:00 PM CT. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time. CANCELLATION POLICY. State on the Price Schedule in dollar amounts any charges that could be applied if the conference is canceled for any reason other than for insufficient funding per Exhibit A, Paragraph 3.3. If no charge is indicated on the Price Schedules, the State will not pay any cancellation fee. The cancellation fee includes all cost associated with lodging, meeting rooms, caterin' \[Partial description. For the full description, log into the [Supplier Portal](https://guest.supplier.systems.state.mn.us/psc/fmssupap/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL).\] **Event ID/Reference Number:** **2000018536** If an Event ID/Reference number appears, this Solicitation Event is being conducted in the SWIFT system. All project documentation and vendor submissions should be completed at the State of Minnesota Supplier portal. Log in to the [Supplier Portal](https://guest.supplier.systems.state.mn.us/psc/fmssupap/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL?&) to view this event. You will need to search for Event ID/Reference Number in the portal. If the Event ID/Reference Number shows "Unknown", then the full description can be found for this event in the State of Minnesota list of solicitations (select the appropriate page): [Goods and Services Solicitation Postings](https://osp.admin.mn.gov/GS-auto) or [Professional and Technical Solicitation Postings](https://osp.admin.mn.gov/PT-auto). You may locate it using the Ref. # that appears above.