DMH Leadership Retreat Conference

The Missouri Department of Mental Health is requesting bids for conference services for a DMH Leadership Retreat scheduled for November 19–20, 2026, in the Columbia or Jefferson City area, with bids due October 1, 2026 at 2:00 p.m. CDT. A three-point bonus preference applies to qualified Service-Disabled Veteran Business Enterprises meeting the 3% participation threshold.

The scope includes overnight accommodations (25 rooms for two nights, 60 rooms for one night) for approximately 75 attendees; meals (breakfast, lunch, dinner on both days); meeting space with one general session room accommodating 50 people and two breakout rooms accommodating 25 people each; coffee and tea service; and all necessary equipment, setup, registration area, and meal room facilities.

Bidders must submit firm, fixed pricing for per-night room rates, per-person meal costs, beverages, and meeting room fees for the initial contract period and renewal periods, with all costs including taxes (excluding state tax), gratuity, and setup fees. Payment terms are immediate and FOB shipping. The contract period runs October 1, 2026, through September 30, 2027, with the Department holding options to renew for two additional one-year periods on identical terms.

Evaluation uses comparative scoring with a maximum of 200 points; award goes to the lowest responsive bidder. Contractors must comply with E-Verify enrollment, HIPAA Business Associate Agreement requirements, debarment certification, tax compliance, and Missouri Secretary of State registration. Contractors expending $1,000,000 or more in federal grant funds must obtain annual audits compliant with 2 CFR 200. Payment is rendered in arrears upon receipt of properly itemized invoices submitted within 10 business days after each conference, with final invoices due within 30 calendar days of contract expiration. No incumbent contractor exists for these services. Responses must be submitted electronically through MissouriBUYS or by hard copy mail.