Venue Rental with Catering for 2026 Safety Awards Banquet

The Texas Department of Transportation (TxDOT) is requesting bids on venue rental with catering services for the 2026 Safety Awards Banquet for the Houston District, with responses due August 31, 2026 at 3:00 PM Central Time under IFB 601330000046886.

No set-asides or preferences are identified in the solicitation; however, respondents may claim preferences under Rule 34TAC 20.306 for Texas-produced supplies and materials, USA-produced goods, service-disabled veteran-owned businesses, environmentally sensitive products, energy-efficient products, and recycled materials.

The scope is a single contracted vendor providing a complete venue and catering package. Pricing must be submitted on a firm, fixed-price, all-inclusive basis with F.O.B. destination terms; all applicable state and local sales taxes and federal excise taxes are exempt. Responses must be submitted electronically in PDF format (except pricing schedules in Excel) to Jeremy Lewallen, not exceeding 20 MB total. No pre-response conference or site visits are required.

Award will be made to the vendor offering the best value based on lowest price and ability to meet specifications. No performance bonds, security requirements, financial requirements, or insurance provisions are applicable. Award is anticipated for September 1, 2026. The successful respondent may be required to attend a post-award meeting within ten business days of award notification.

Respondents must submit a completed Execution of Bid form certifying compliance with anti-bribery, anti-collusion, and anti-trust regulations; confirming they are not suspended, debarred, or listed on federal terrorism watch lists; and providing a Texas Family Code Schedule disclosing all individuals or business entities holding at least twenty-five percent ownership interest, including Social Security numbers for child support eligibility screening. Failure to return either the Execution of Bid or the Family Code Schedule will render the response non-responsive. The contract is subject to all applicable Texas Government Code requirements and TxDOT standard terms and conditions.