Reissue Conf: Shaping the Future for Child Care

The purpose of this Solicitation is to establish a Contract for the Office of the Ombuds for Family Child Care Providers, Reissue Conference: 2026 and 2027 Shaping the Future for Family Child Care Providers. Venue must be located in one of the following Minnesota counties: Stearns, Benton, Sherburne, Morrison, or Mille Lacs. Venue must provide Audio-Visual Equipment as requested in Exhibit C, Supplement 1 Specifications and 2026 & 2027 Exhibit D Price Schedules. Venue must provide onsite parking either free of charge or provide parking vouchers for both event years. Dates: October 16-18, 2026 Approximate number of attendees: 250 Lodging is needed for 100 on Thursday, October 15, 2026 and 125 on October 16-17, 2026. Check out on Sunday, October 18, 2026. Dates: October 22-24, 2027 Approximate number of attendees: 250 Lodging is needed for 100 on Thursday, October 21, 2026 and 125 on October 22-23, 2026. Check out on Sunday, October 24, 2026. QUESTIONS/CLARIFICATIONS. Any questions and/or clarifications in regard to the solicitation response must be made in writing to Mai N Lor, Buyer I, via email at Mai.N.Lor@state.mn.us by August 10, 2026, no later than 2:00 PM CT. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time. Cancellation Policy. State on the Price Schedule in dollar amounts any charges that could be applied if the conference is canceled for any reason other than for insufficient funding per Exhibit A, Paragraph 3.3. If no charge is indicated on the Price Schedules, the State will not pay any cancellation fee. The cancellation fee includes all cost associ4 \[Partial description. For the full description, log into the [Supplier Portal](https://guest.supplier.systems.state.mn.us/psc/fmssupap/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL).\] **Event ID/Reference Number:** **2000018568** If an Event ID/Reference number appears, this Solicitation Event is being conducted in the SWIFT system. All project documentation and vendor submissions should be completed at the State of Minnesota Supplier portal. Log in to the [Supplier Portal](https://guest.supplier.systems.state.mn.us/psc/fmssupap/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL?&) to view this event. You will need to search for Event ID/Reference Number in the portal. If the Event ID/Reference Number shows "Unknown", then the full description can be found for this event in the State of Minnesota list of solicitations (select the appropriate page): [Goods and Services Solicitation Postings](https://osp.admin.mn.gov/GS-auto) or [Professional and Technical Solicitation Postings](https://osp.admin.mn.gov/PT-auto). You may locate it using the Ref. # that appears above.