NIGP 97165: Room Rental or Lease for Conferences, Seminars, etc.

NIGP 97165 Room Rental Or Lease For Conferences, Seminars, Etc., an Item code, is being actively solicited by state agencies, workforce commissions, county boards, transit authorities, and specialized public bodies across the United States as an all-in-one venue procurement for multi-day conferences, seminars, training workshops, and staff meetings that bundle room rental, lodging, meals, audio-visual equipment, and supporting services into single integrated contracts. State and local governments buy turnkey conference packages under this code—a single vendor provides meeting space, guest rooms, catering, A/V support, parking, and event logistics tailored to attendee counts ranging from 30 to 800+ participants across one to five days.

Minnesota state agencies and the Texas Workforce Commission dominate recent activity, with the Minnesota Pollution Control Agency, Minnesota Department of Transportation, Minnesota Department of Public Safety Bureau of Criminal Apprehension, Minnesota Office of the Ombuds for Family Child Care Providers, and Minnesota Board of Water and Soil Resources each issuing multiple RFPs and RFBs between June and October 2026. Texas Workforce Commission is soliciting multiple statewide conference series (2027 and 2028 iterations), and the Texas Veterans Commission, Texas Department of Banking, and Texas Department of Transportation have active postings. Missouri Department of Mental Health, Michigan Department of State Bureau of Elections, Massachusetts Probation Service, Cuyahoga County (Ohio), Clay County (Florida), Tarrant County College District (Texas), Administrative Office of the Courts (Maryland), and the State of Utah are also active in this code. Representative current opportunities include the Minnesota Pollution Control Agency RFB for a Stabilization Pond Seminar (May 4-6, 2027, responses due October 28, 2026) seeking room rental, catering, AV equipment, and lodging within 25 miles of four specified Minnesota municipal centers; the Texas Workforce Commission RFP for 2028-2029 Statewide Conferences (responses due November 20, 2026) covering 1,959 room nights, multiple breakout spaces for 10 to 1,600 attendees, vendor exhibit hall, and full A/V with streaming and ASL accommodations; and the Minnesota Department of Transportation RFP for a 2027 Bridge Workers Safety and Training Workshop (responses due October 19, 2026) with geographic scoring preference for Central Minnesota counties. Geographic spread concentrates in Minnesota (Twin Cities Metro, Brainerd, St. Cloud, Duluth areas), central and south Texas (San Antonio, Houston, Dallas-Fort Worth, Austin), and scattered activity in Missouri, Michigan, Massachusetts, Ohio, Florida, Maryland, and Utah. Response deadlines cluster between late June and November 2026, with most conferences scheduled for 2027 and 2028.