Meal Services

The Texas Military Department (TMD) is soliciting proposals for hot meal catering services supporting Texas State Guard training at Camp Swift, with mandatory site visits on November 17, 2026 and electronic proposals due by 2:00 P.M. local time on November 30, 2026. Attendance at at least one site visit is mandatory, and failure to attend results in disqualification. Site visits are held at Camp Swift TA2 in McDade, Texas, at 10:00 A.M. and 2:00 P.M. on November 17.

TMD anticipates four consecutive service days per month, with breakfast at 6:30 A.M. and dinner at 6:30 P.M., prepared on-site daily from a mobile kitchen or truck. The contractor provides buffet-style service, all serving equipment and supplies, waste disposal, and cleanup. Breakfast includes egg, bacon, sausage, or ham proteins; hash browns, toast, biscuits, or pancakes; fresh fruit; and beverages. Dinner includes one protein option (pork, beef, or chicken preference), one carbohydrate, hot vegetables, garden salad with dressings, bread, desserts, and beverages. The contractor must provide religious and specialty meals (vegan, vegetarian, kosher, halal) and to-go bag meals upon request. The contractor also furnishes a backup generator at no additional cost to TMD to maintain service during power interruptions.

All catering staff must hold Texas Food Handlers Safety Course certification. The contractor must document its five most recent health inspections, each with a passing score and no more than four critical findings. Required coverage includes workers' compensation, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, and umbrella/excess liability of $1,000,000 per occurrence, all with A.M. Best ratings of "A" or better. Vendors must complete Attachment G.3, Application for TIN Form AP-152.

Pricing is a not-to-exceed cost estimate per plate for breakfast and dinner, firm throughout the contract term and any renewals. The initial term runs January 1, 2027 through December 31, 2027, with four optional one-year renewals at TMD's sole discretion. Payment is contingent on TMD's acceptance of services and the Contract Monitor's approval before invoice submission. Standard terms permit termination for convenience on thirty days' written notice.

Evaluation weights menu options at 30 points, past performance and qualifications at 30 points, cost at 30 points, and food truck capability at 10 points.