Meals for Senior Nutrition Program
Open State & local contract opportunity Posted
- Solicitation number
- 26-281
- State
- California
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Vickie Davis vdavis@milpitas.gov (408) 586-3000
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The City of Milpitas is requesting proposals from multiple qualified vendors to deliver approximately 21,472 meals per year to the Barbara Lee Senior Center for the City and County of Santa Clara's Senior Nutrition Program, with proposals due November 10, 2026. The scope entails preparation and delivery of 88 meals per day across 244 service days, with all labor, supervision, equipment, materials, transportation, and facilities provided by the contractor.
Minimum qualifications are stringent: vendors must hold a current health permit from the applicable local environmental health agency for each food preparation facility, current food facility inspection status documentation (including inspection placard for Santa Clara County Department of Environmental Health-regulated facilities), the most recent environmental health inspection report, a current fire permit, and a current license to operate a commercial kitchen. If the vendor uses a rented, shared, commissary, or third-party commercial kitchen, authorization documentation demonstrating permission to operate from the permitted facility is required.
Meal offerings must reflect cultural diversity, with approximately 60% of meals representing cuisines from multiple cultures including Vietnamese, Korean, Mexican/Latin, and Indian. Standard offerings should include hot non-ethnic meals, cold sandwiches and salads, and dietary-specific options such as vegetarian, vegan, gluten-free, and low-sugar diabetic meals.
Pricing must be firm fixed rates per meal type for the initial three-year term. Annual price increases are capped at 3% over the prior year. Should the City exercise an optional three-year extension, contractors may request price increases subject to an applicable industry index, not to exceed 3% annually.
Proposers must complete all required certification forms including non-collusion declaration, insurance coverage statement, worker's compensation certification, nondiscriminatory employment certificate, wage theft certification, and references for similar work within the last three years. The City may reject proposals containing general exceptions or reservations of rights.
Opportunity text
Through this Request for Proposal ("RFP"), the City of Milpitas ("City") seeks to contract with multiple qualified vendors to deliver an estimated 21,472 meals per year based on 88 meals/day for 244 service days for the City and County of Santa Clara's ("County") Senior Nutrition Program at the Barbara Lee Senior Center located at 40 N. Milpitas, Blvd., Milpitas, California 95035. The selected contractor(s) shall furnish all labor, supervision, methods, processes, implements, tools, machinery, equipment, transportation, materials, and facilities required for the preparation and delivery of the meals. All meals and related services must comply with the City and County's Senior Nutrition Program requirements and noted herein.
Minimum Qualifications:
Qualified vendors must provide the following:
- Current Health Permit: Must be a current and valid health permit issued by the applicable local environmental health agency for each food preparation facility that will prepare meals for the Senior Nutrition Program.
- Current Food Facility Inspection Status: Documentation demonstrating the facility's current food safety inspection status. For facilities subject to inspection by the County of Santa Clara Department of Environmental Health, documentation shall include the facility's current inspection placard/status.
- Most Recent Inspection Report: Must provide a copy of the most recent environmental health/food facility inspection report for each proposed food preparation facility.
- Current Fire Permit
- Current License to Operate
- Commercial Kitchen Authorization: Required if applicable. If the vendor prepares meals from a rented, shared, commissary, or other third-party commercial kitchen, the vendor must provide a current agreement or other documentation demonstrating authorization to use the permitted facility.
Meal choices should be varied and represent foods from multiple cultures such as Vietnamese, Korean, Mexican/Latin, Indian, etc. It is estimated that approximately 60% of the meals are standard meals and approximately 40% are ethnic meals. The City reserves the right to adjust days/times and number and types of meals at its sole discretion by providing reasonable notice to the awarded contractors. Any adjustment in quantities and/or days/times will not entitle the awarded contractors to an adjustment in per meal costs.
The initial term of the awarded contracts is expected to begin on April 1, 2027 and be for a period of three years with one additional three-year option to extend for a total of six years, subject to the appropriation of funds. The City reserves the right to terminate contracts for convenience with 30 days' notice, with or without cause, at City's sole discretion.
See attached Scope of Services and other RFP documents for further details.
Files
| File | Type | Posted |
|---|---|---|
| Meals_for_Senior_Nutrition_Program.pdf | ||
| Cost_Form.xlsx | XLSX spreadsheet | |
| SCC_SNP_Menu_requirements.pdf | ||
| SCC_SNP_Service_Requirements.pdf | ||
| A-RFP_Submittal_Forms_to_Complete.pdf | ||
| General_Services_Agreement_(Exemplar).docx | DOCX document |
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