UNSPSC 44120000: Office supply

Office supplies are consumables and equipment regularly used in offices by businesses and other organizations, by individuals engaged in written communications, recordkeeping or bookkeeping, janitorial and cleaning, and for storage of supplies or data. The range of items classified as office supplies varies, and typically includes small, expendable, daily use items, consumable products, small machines, higher cost equipment such as computers, as well as office furniture and art.

UNSPSC 44120000 Office supply is a Family code that encompasses basic office consumables and related services state and local governments procure on an ongoing basis. Recent solicitations show state and local buyers acquiring standard items including pens, pencils, folders, binders, staplers, notepads, tape, envelopes, paper, cleaning supplies, and office furniture through both direct purchase and catalog-based contracts. The code also captures managed print services, printing and mailing services, office furniture procurement, and online ordering systems integrated with e-procurement platforms. Issuing bodies span state departments (Illinois Attorney General, Missouri Department of Corrections, Oregon via NASPO ValuePoint, Maryland MTRS, New York), counties (Barnstable, Denton, Escambia, Orange County Transit Authority, Williamson County, Los Angeles Superior Court), cities (Pasadena, Tucson, West Sacramento, Lompoc, Richardson, Santa Monica), school districts and education service centers (Collin College, Pinellas County Schools, Alpine School District, Donna ISD, Los Fresnos CISD, Birdville ISD, Education Service Center Region 10), and specialized procurement vehicles (NASPO ValuePoint, Purchasing Solutions Alliance, Stafford Township Cooperative Pricing System). Recent activity is concentrated in Texas (multiple school districts, Denton County, Donna ISD, Los Fresnos CISD, Education Service Center Region 10, Teacher Retirement System), California (Los Angeles Superior Court, Orange County Transportation Authority, West Sacramento, Lompoc), Florida (Escambia County, Pinellas County Schools), Massachusetts (Worcester County schools, MTRS, Barnstable County, Town of Braintree), and Utah (Alpine School District), with additional activity in Minnesota, Illinois, Missouri, Ohio, Delaware, New York, and Arizona.

Representative recent opportunities include the Minnesota Department of Administration RFP 37340 for office supplies with punch-out catalog integration due July 23, 2026, under which the contractor must establish a comprehensive online ordering system serving state agencies and cooperative purchasing members statewide; the Pinellas County School District ITB 26HO014 for classroom and office supplies encompassing 104 line items with delivery to a single service center, due April 30, 2026 (posted late but reflecting active demand); the Orange County Transportation Authority IFB 250428 for oversize vinyl material supplies with a $110,000 budget and August 6, 2026 response date; the City of Pasadena's 2025 ITB MS0055 for general office supplies requiring online ordering with integrated approval workflows and two-business-day delivery; the Purchasing Solutions Alliance (BVCOG) RFP 26-223 for office supplies and related services across a national cooperative purchasing network due June 11, 2026; and the Teacher Retirement System of Texas RFP TRS000651 for office supplies with 24/7 online ordering, next-business-day and same-day delivery options, and minimum five-year vendor experience requirements, due March 27, 2026. The code also captures ancillary opportunities such as the NASPO ValuePoint RFI (S1070000017450) for industry input on a 2027-2032 statewide resolicitation, due July 16, 2026, indicating significant multistate volume in the category. Set-asides and preferences vary by jurisdiction but include Florida preferences, local vendor preferences, DBE participation goals, and state-specific certifications (Illinois business enterprise, Texas VetHUB subcontracting). Activity spans direct supply contracts, cooperative purchasing vehicles, managed print services, custom printing, and integrated e-procurement solutions—indicating both steady baseline demand and opportunity in technology-enabled service delivery.