Statewide Envelopes

Idaho Division of Purchasing is issuing ITB 1412 to solicit bids for statewide envelopes on behalf of all State agencies, with bids due October 28, 2026 at 10:30 a.m. MT via the IPRO eProcurement system. Questions are due October 7, 2026 at 11:59 p.m. MT.

The scope covers multiple envelope types—Kraft, Tyvek, and White Wove—across four distinct schedules. Pricing submissions must use Submittal Form B and will be evaluated on a lowest responsive and responsible bidder basis using total evaluated cost methodology based on historical contract usage. The contractor must deliver FOB destination freight prepaid within fifteen calendar days for printed items and seven calendar days for unprinted items to locations within a fifty-mile radius of designated Idaho cities, maintain a one-case minimum order requirement, and provide toll-free telephone support weekdays from 8:00 a.m. to 5:00 p.m. local time. Quarterly usage reports broken down by geographic area and ordering agency are required.

The anticipated annual expenditure is approximately $400,000, representing approximately 8,500,000 envelopes, though no minimum purchase is guaranteed. The initial contract term is one year with an anticipated total contract term of five years upon mutual written agreement. The resulting award will be an indefinite quantity, indefinite delivery agreement with mandatory use for all State of Idaho agencies and optional use for other public agencies including cities, counties, and school districts.

Prices must remain firm for at least one year from the contract effective date of January 1, 2027, with any subsequent increases limited to 5% in any six-month period and requiring mill or manufacturer substantiation. An administrative fee will apply as detailed in the State's Standard Contract Terms and Conditions.