Commercial Standard Envelopes

The Texas Comptroller of Public Accounts Statewide Procurement Division is requesting bids on commercial standard No. 10 envelopes under IFB 304T-26-310A1, with bids due July 21, 2026 at 1:30 p.m. Central Time and questions due July 2, 2026.

The scope covers two line items: 4,966 cases of No. 10 envelopes without window and 4,966 cases with single window, both white wove finish, 4 1/8 inches by 9 1/2 inches, #24 weight. All envelopes must meet USPS machinability standards, contain a minimum of 30% recovered fiber, feature re-moistenable gum seals suitable for machine insertion, and be new in first-class condition. Reference manufacturers include Cenveo and Love Manufacturing; equal products are permitted. Each case contains 2,500 envelopes (five boxes of 500). The Texas Department of Criminal Justice is identified as a major customer. Delivery is FOB Destination to Huntsville, Texas, with contractors required to provide current delivery timeframes in calendar days and accommodate customer-specific pallet specifications for large orders.

The initial contract term runs from award through August 31, 2027, with four renewal options extending through August 31, 2030 plus one discretionary year at CPA's option. Pricing must be firm and all-inclusive with a 1.5% Texas SmartBuy administrative fee. Annual price adjustments are permitted using BLS index PCU3222303222305 for commercial envelope manufacturing, with tariff surcharge adjustments available upon documentation. Contractors must maintain minimum $500,000 commercial general liability insurance from AM Best-rated carriers and comply with state recycled content statutory preferences. Products carry 90-day warranties or manufacturer standards, whichever is longer. Orders will be issued through the Texas SmartBuy online system with estimated minimum purchase orders of 108 cases per order; no minimum volume is guaranteed. Bidders must complete mandatory Attachments A through E (Execution of Response, Respondent Information, Preferences documentation, Insurance Statement of Intent, and Self-Insured Retention Certification) with comprehensive certifications covering federal and state law compliance. Responses remain valid for 120 days after the due date.