Oversize Vinyl Material Supplies

The Orange County Transportation Authority is requesting bids for oversize vinyl material supplies on an as-needed basis under IFB 250428, with bids due August 6, 2026 at 11:00 a.m. and questions due July 20, 2026 at 4:00 p.m. A Disadvantaged Business Enterprise participation goal applies; the specific DBE percentage will be specified in final solicitation documents, and bidders must submit DBE documentation at bid time or demonstrate good faith efforts within two business days after the bid deadline if unable to meet the goal.

The scope comprises fifteen line items of reflective vinyl films, print wrap films, and branded graphic materials—primarily ORALITE and 3M products—with estimated annual quantities ranging from one to twenty-five rolls per item. No substitutions of listed items are permitted; approved equivalents will not be accepted. All materials must be new. Deliveries go to the OCTA Print Shop at 600 South Main Street, Orange, California, Monday through Friday, 8:00 a.m. to 5:00 p.m. The facility has a 4,000-pound freight elevator but no forklift or loading dock; the vendor handles all delivery and offloading. Contact for delivery coordination is Luis Perez at (714) 560-5502.

The budgeted amount is $110,000 for a one-year term effective August 1, 2026 through July 30, 2027. Pricing shall be firm-fixed, incorporating all direct costs, freight, and profit on an F.O.B. destination basis. No price increases are permitted during the contract term without 90 days' advance written notice supported by bona fide proof; price decreases automatically extend to the Authority. Contractors must guarantee that quoted prices equal or are less than prices offered to any other local, state, or federal government entity.

Evaluation is cost-weighted at 100 percent, with the lump-sum unit prices and miscellaneous materials discount weighted at 90 and 10 percent respectively. Award will be made to the lowest responsive and responsible bidder; the Authority reserves the right to award all requirements to one bidder or apportion among multiple bidders. Davis-Bacon prevailing wage requirements apply. Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation, and Employers' Liability ($1,000,000 per accident and per disease) insurance must be in place prior to commencement and proof submitted within ten calendar days. Bid opening occurs at 600 South Main Street, with optional teleconference participation available. Award is scheduled for August 20, 2026.