Educational Supplies Bid - Alpine School District Warehouse

Alpine School District in Utah is requesting bids on educational supplies for its warehouse serving over 120 locations within the district under IFB ASDES052026DS, with bids due July 2, 2026 at 2:00 p.m. Mountain Time. Multiple contract awards are anticipated, with each line item awarded to the lowest responsive and responsible bidder.

The scope covers 171 line items of educational supplies including brushes, index cards, clay, clipboards, paper clips, crayons, envelopes, erasers, felt squares, file folders, glue, markers, paint, pencils, pens, scissors, staplers, and tape. Quantities range from 5 to 2,208 units per item. Bidders may submit one item per line and must provide cost sheets priced to the tenth decimal place with FOB delivered terms; all delivery, packing, insurance, and ancillary costs must be included in quoted prices with no additional charges permitted. For line items with approved brands specified, bidders must provide catalog reference numbers or manufacturer part numbers and may propose alternates only if samples are submitted to the ASD Warehouse for approval before the closing date. Bidders must indicate extended delivery timeframes for products unavailable within sixty days of order.

The contract structure consists of a one-time purchase per line item per awarded vendor with no stated renewal options or contract term beyond the initial purchase. Pricing must remain firm for a specified period; price adjustment requests require 30 days' notice, supporting market analysis documentation, and Director approval. All bids containing exceptions or additions to standard terms and conditions will be rejected as non-responsive. Contractors must maintain records for at least six years following contract termination and comply with all applicable federal and state laws under Utah Code 63G-6a. Payment is due within 30 days of delivery or correct invoice receipt, with a minimum one-year warranty obligation.